Every year the PTO needs four officers in the following Board positions: President, Vice-President, Secretary, and Treasurer. These four individuals form the Executive Committee of the PTO. Below are descriptions of the duties of each, as per the PTO Bylaws.
- President
- Vice-President
- Treasurer
- Secretary
President
1. The President shall be the principal executive officer of the
organization and, subject to control of the Executive Committee and the
direction of the membership, shall in general supervise and control all the
activities of the organization.
2. The President shall be a member of the Executive Committee and, when
present, shall preside at all meetings of the Executive committee and all
the meetings of the membership.
3. The President shall select and appoint chairpersons of all Standing and
Special Committees and shall be an ex-officio member of all committees of
the organization.
4. The President shall, with the approval of the Executive Committee, obtain
such insurance coverage as required by the Base Commanding Officer.
5. The President shall cause these By-Laws to be reviewed at least once
yearly and submitted to the authority for continued permission to operate on
a military installation.
Vice-President
1. The Vice-President shall be a member of the Executive Committee and, in
the absence of the President, shall perform the duties of the President.
2. The Vice-President shall perform other such duties as are assigned by the
President or the Executive Committee.
3. The Vice-President shall be an ex-officio member of all committees except
the Nominating Committee.
Treasurer
1. The Treasurer shall be a member of the Executive Committee.
2. The Treasurer shall have charge of and be responsible for funds of the
0rganization and shall receive and give receipts for monies due and payable
to the organization from all sources and shall deposit such funds in such
banks or other organizations as are selected by the Executive Committee.
3. The Treasurer shall make disbursements as authorized by the President,
Executive Committee, or membership in accordance with the budget adopted by
the membership.
4. The Treasurer shall sign all checks, drafts, or other orders for the
payment of money on behalf of the organization along with one other person,
as authorized in writing by the Executive Committee.
5. The Treasurer shall collect all membership dues as are established by the
organization and shall certify to the Secretary an accurate list of the PTO
Members of the organization.
6. The Treasurer shall make all deposits and/or disbursements within a
maximum of thirty (30) days from the receipt of the funds and/or orders of
payment.
7. The Treasurer shall present a written financial report at each General
Meeting of the membership and at other times as requested by the Executive
Committee.
8. The Treasurer shall be responsible for filing the Annual Financial
Statement and Annual Balance Sheet as required by NASSIG INSTRUCTION 5420.1.
9. The Treasurer shall have the accounts examined annually or upon change of
officer by the Command Evaluation and Review Office or by qualified auditors
not holding an office or position in the organization.
Secretary
1. The Secretary shall be a member of the Executive Committee.
2. The Secretary shall keep the minutes of the proceedings of the membership
and the Executive Committee.
3. The Secretary shall receive from the Treasurer the list of members in
good standing in the payment of dues and prepare the official list of PTO
members.
4. The Secretary shall keep a current copy of the By-Laws and update the By-
Laws when amended.
5. The Secretary shall provide a report to PTO Members detailing issues that
have come before the Executive Committee at regular or special Executive
Committee Meetings. This report will include any resolutions or
disbursements that were made.
6. The Secretary shall perform all duties incident to the office of
Secretary and such other duties as may be assigned by the President or
Executive Committee.