PACKING THE BOX –from EXCEPTIONAL-NEEDS@yahoogroups.com

___  Put your candidate ID barcode and certificate number label on the side of your portfolio box.
 
___  Put your candidate ID barcode on the cover sheets for each entry

___  Put your candidate ID barcode on each envelope provided for entries and forms

___  Complete and make copies of Contextual Information Sheet(1 for each entry and equal amount of copies)

___  Your candidate ID is in the upper right corner of all commentary pages, artifacts, and verification forms.

___  Your commentary is numbered according to directions.
 
___  Your commentary fits the required format (spacing, font, page limits, etc.)
 
___  Made your classroom layout, made copies, and put in the correct entries.
 
___  Made an enlargement of your photo ID (200%), put on the correct form, made copies, and put in the correct entries.
 
___  Look at each envelope provided for the entries.  If appropriate,  check the your designated path (i.e. vocal,
instrumental, etc.)

___  Written or placed your candidate ID number on all forms requiring it.

___  Look at the Candidate Final Inventory for each entry and make sure you have everything needed for the entry.
 
___  Include the title of the entry in the header of your Written Commentary (along with your candidate ID) on the left side)
 
___  Reread each of your Written Commentaries to be certain that you have answered all the questions in the
instructions.
 
___  Check any Student Work samples against the description you have provided in your written commentary for each student work entry.  Did you refer to the correct student?
 
___  Be sure to make Student Work samples with student identifiers such as "Student A" and "Student B" and cross out student last names.
 
___  View your videotapes to be sure they are audible and viewable, and rewind them prior to submission.
 
___ Make a file (in your room or at home) for your Student and Adult Release forms.  Keep them for at least 3 years (do not submit these with your portfolio)
 
___ Did you run the spell-check program?
 
___ Put all of your Teacher Release Forms together
 
___ Put all of your Final Inventory Forms together
 
___ Put the NBPTS address label on the top of your portfolio box
 
___ For entry 4, the first line is "Description of Accomplishment #__"  or "Documentation of Accomplishment #___".
 
___ For entry 4,  your Descriptions of Accomplishments and Documentation of Accomplishments are sequentially numbered (do not number cover sheets)
  

What You Need When You're Ready to Pack
 
___  your Instructions for Packing and Returning the Portfolio Instruction booklet
 
___  completed portfolio entries and videos:  __ entry 1    __ entry2    __ entry 3   __ entry 4 (including all completed cover sheets -- Accomplishment Cover Sheets, Reflective Summary Cover Sheets, etc.)

___  copies of entries and videos:  __ entry 1    __ entry 2    __ entry 3  __ entry 4
 
___  your portfolio shipping box
 
___  candidate ID bar code labels
 
___  NBPTS envelopes for:  __ entry 1   __ entry 2   __ entry 3   __ entry 4  __ forms
 
___  paperclips
 
___  1 large envelope for EACH of your duplicate copy sets:  __ entry 1   __ entry 2  __ entry 3  __ entry 4   __ forms
 
___  your portfolio instructions
 
___  Forms Cover Sheet (and copy)
 
___  Candidate Final Inventory for Release Forms (and copy)
 
___  Teacher Release Forms Cover Sheet (and copy)
 
___  Teacher Release Forms:  __ entry 1   __ entry 2  __ entry 3  __ entry 4  (and copies)
 
___  Candidate Final Inventory Forms Cover Sheet (and copy)
 
___  Candidate Final Inventory Form for:  __ entry 1  __ entry 2  __ entry 3  __ entry 4  (and copies)
 
___  Candidate Attestation Form (and copy)
 
___  You may want some extra packing filler to cushion the box.  (I would suggest those air filled packets if you have any or can find any -- or bubble wrap -- to place on top---if you want these)
 
___  Money.....to mail the box.

___  clear packing tape
 
___  nerves of steel
 
___  the ability to let go and wave a fond farewell