Admissions
Priority of Admissions
The order of priority in the admission of students to elementary
schools in the Archdiocese of Chicago and endorsed through policy by the
Holy Cross School Board shall be as follows:
1. Siblings of children already enrolled
2. Children of parishioners
* Children of school age
* Families newly moved into parish
3. Children of non-parishioners
* Children of school age
4. Transfer students from other schools accepted
on an individual basis following a conference
with the principal. Completing the Application
for Registration is not to be perceived as acceptance by
the school. Admission will be based on the needs of the
student and on the ability of the school to meet those
needs. Exceptions to any of the admission priorities as
stated may
be made at the discretion of the principal.
Entry Level - School Age
State Law requires that a child has reached the entry age by or
on September 1st of the given year.
* Pre-Kindergarten Age 4 on or before September 1st of the
year of entrance
* Kindergarten Age 5 on or before September 1st of the
year of entrance
Required Documentation
1. Birth Certificate issued by the County, State or National
Agency evidencing that the child meets the age requirement
and containing the Live Birth number
2. Evidence of a physical examination and required immunizations
3. Social Security Number
4. Baptismal certificate, if baptized
5. Official copy of the transfer (if a transfer student)
6. The cumulative record file of a transfer student will be
requested in writing of the school from which the child
is transferred
Placement Tests and Screening
Kindergarten screening is given to all incoming students. Placement
testing may be required for transfer students.
Attendance
To receive the maximum benefit from classroom and instructional
participation, it is important that a child report to school on time and
each day. Parents are urged to enforce this habit. Illness of the pupil,
death in the family, and exceptional instances that affect the child are
legitimate excuses for absence from school.
A student who is not in school on an attendance day and who is not
attending a school approved sponsored event or occasion at another location
is recorded as being absent.
The school building opens at 8:10 am. When the weather is
inclement students will be allowed into the building foyer at 8:00 am.
Students are expected to be in class at the time of the second bell, 8:15
am. The school is not responsible for students who arrive before the school
building is open. Students are expected to wait for the bell in an orderly
and safe manner.
Classes are dismissed at 2:40 pm, at which time responsibility is
transferred back to the parent. Only those students who have permission
from their parents to remain for after-school activities are allowed in the
building after this time.
With the start of the third week of the school term, kindergarten
children will be expected to enter the building unescorted by a parent or
parent designee.
Absences
For your child’s protection, a parent is requested to call the
Health Office by 8:15 am to report a student’s absence. Homework requests
are made at the time of a student’s absence, for those who will be absent
for more than one day. A recorded message may be left at any time. If a
child is absent and the parent does not notify the school, the school nurse
or secretary will attempt to contact the parent to question the absence. To
alleviate any undue anxiety and concern on the part of the school and out of
respect for the value of the time of the nurse and the secretary, please
phone the school as directed above.
A note, written and signed by a parent, must be presented upon the
child’s return to school with the following information:
* Child’s name
* Grade and Room number
* Date of absence
* Reason for absence
* Signature of parent
If a child is absent for five (5) or more days, a doctor’s note must
be presented to the nurse. All contagious diseases must be reported as soon
as diagnosed.
A student who participates in a Holy Cross extra-curricular program
and who is absent during the school day due to an illness is not allowed to
participate in any events later that day.
Early Dismissal
Doctor or other appointments should be scheduled outside school
hours whenever possible. A written notification from the parent must be
submitted to the homeroom teacher before the requested day of early
dismissal stating the reason for this request. The note should include:
* Child’s name
* Grade and Room number
* Day and Time of Dismissal
* Destination
* Name of adult coming for the child
* Signature of parent
Any early dismissal, tardiness, or absence may disqualify a student
as a candidate for the Perfect Attendance Award given at the end of a school
term
The parent or parent/designated adult is to meet the child in the
school office and sign the register. Students are not permitted to leave
the building without fulfillment of the above procedure.
Make Up Work
When a student is absent, it is his responsibility, upon returning
to school, to consult with the teacher or his assigned peer regarding work
to be made up. Parents requesting homework for a student absent are
required to make the request by phone no later than 11:00 am of the day on
which this material will be picked up immediately after school. The
materials will be found at the Homework Center located in the hall near the
School Office.
Physical Education and Recess Excuses
A child will be excused from PE and recess for one day upon receipt
of a written note from the parent. Any subsequent days must be accompanied
by a signed doctors excuse.
If an extended absence of more than fifteen successive school days
takes place, for other than health reasons or for reasons otherwise agreed
upon, the student may be withdrawn from the class.
Tardy and Truant
Punctuality is very important to the education of a student.
Tardiness is a practice, which is disruptive for the given student, for the
class, the teacher, and routines necessary for the functioning of the
school. Occasional tardiness for some unforeseen and valid reason should be
accompanied by a note or phone call from the parent. A student who is late
must report to the office and obtain an admittance slip to class. Students
must be in their homeroom when the second bell rings at 8:15 am.
At the end of each month, parents of students who were tardy more
than three times will receive a letter of notification. A detention may be
issued. If chronic tardiness continues to be the pattern, a conference with
the parents will be scheduled and further consequences established and
enforced.
Students who are not in school or who are tardy without parental or
school consent will be considered truant. Truancy will be considered a
serious matter.
Vacations
Absence due to a vacation during the school term is seen as a
serious interruption of the student’s formal educational program. It
compromises the teacher’s ability to fulfill her responsibility and is,
therefore, strongly discouraged. Schoolwork is not provided in advance of a
vacation. The teacher is not responsible for providing individual
instruction in anticipation of or following a period of vacation. To
receive credit for written work missed during a vacation, students need to
complete all assignments within the time frame stipulated by the teacher
upon their return. It is recommended that a classmate keep a record of
assignments for the vacationing student. Final grades may be affected since
written responses are not the only criteria used for a formative and final
assessment grade.
Please notify the school in writing prior to a vacation.
It is also helpful for the homeroom teacher to receive notice when
parents are out of town and someone else is in charge of the household
Verification Of Reason For Absence
The principal or a designee may require appropriate verification
from the parent with respect to absences, including written verification of
a student’s illness from a physician licensed to practice medicine in the
State of Illinois in event of frequent or extended absence attributed to
personal illness.
Academic Standards And Grade Reports
Academic Awards - Grades 4 through 8
All students in grades 4 - 8 have an opportunity to be recognized
for their academic and service achievements on our quarterly grading system.
A school suspension makes a student ineligible for any “Honors” during that
quarter.
FIRST HONORS All A’s in each grading area
SECOND HONORS All A’s and B’s in each grading area
THIRD HONORS All B’s in each grading area
Grading Standards
Grades 1 - 3
The report card used follows a simple numerical system with a scale
of 1 (low) to 3 (high) applied to academic areas, as well as personal and
social development.
Grades 4 - 5
The following code, criteria and equivalent are used in evaluating
the work of the students.
* A = 100 - 90%
* B = 89 - 80%
* C = 79 - 70%
* D = 69 - 60%
* U = below 60%
Grades 6-8
This is the grading scale used at the Junior High level.
A+ = 97 - 100
A = 93-96 C- = 70-72
A- = 90-92 D+ = 67-69
B+ = 87-89 D = 63-66
B = 83-86 D- = 60-62
B- = 80-82 U = 59 and below
C+ = 77-79
C = 73-76
Personal Development Marks
The personal development area employs three measures of growth in a
students personal
development.
1. The first recognizes personal growth in the area of
academic pursuits.
The second recognizes personal growth in leadership skills
and service to others outside the school.
2. The third recognizes personal growth in the area of being
courteous and considerate of others within the school.
Pass/Fail is given in: Computer, Music, and Gym.
Deficiency Slip Policy
Each Friday any student in grades 5 through 8, who is receiving a grade
of D or below in any class, will be issued a deficiency slip. These slips
will be in the office by noon on each Friday, and a copy will be sent home
to the parents, so they will be informed of the students need for progress.
Any student who receives two D slips, or one U slip or more will be
ineligible for extra-curricular activities, including practices and sports
for a period of 5 days, beginning on the Monday following the issuance of
the deficiency and ending on Friday of that week. Students who receive
further deficiency slips on the next Friday will remain ineligible for the
weekend also until the following Friday again.
Homework
Homework is the oral or written reinforcement and/or enrichment of
concepts presented in class. It may include the completion of class
assignments.
Time allotted for homework varies by grade level and subject area.
No home study is assigned on weekends; however, long-range assignments not
completed during the week, or past-due assignments not completed during the
week may be finished on the weekend according to the directive of the
teacher. At the Junior High level weekend homework will be given at the
discretion of the teacher.
A guideline for the amount of time spent daily on homework follows:
Grades 1 & 2 15 to 30 minutes
Grades 3 & 4 30 to 60 minutes
Grades 5 & 6 60 to 75 minutes
Grades 7 & 8 60 to 120 minutes
It is your child’s responsibility to know the assignment, to write
it down, to complete the work, and to hand it in on time. An assignment
notebook is required for students of grades 3 through 8.
Assignment notebooks (3rd – 8th grd) are purchased through the school.
The following are some suggestions on ways for you to help increase
your child’s success while studying at home:
* Plan with your child a place and an uninterrupted time where
and when they may do their homework on a daily basis.
* Encourage your child when he is having difficulty with an assignment.
* Read your child’s original writing.
* Be supportive and make positive comments about effort as well as
the finished paper, project, reading, or research.
* Help with review for tests after your child has finished studying.
* Guide with clues leading to problem solving.
* Encourage and direct.
* Drill.
* Never pass out answers, write or word process assignments for
your child.
* Call the school requesting to speak with the teacher or send a
note if your child never has homework, or has been issued
detentions for incomplete or late assignments.
* Purchase a school provided assignment notebook to list
assignments with dates due. Verify what is written with
performance and teacher’s comments or reports.
* Sign all required notes and return to school promptly as requested.
* Communicate a positive attitude and excitement about learning.
* Speak respectfully with your children of school, educators and
the educational process.
* Make sure that your child eats healthy meals and receives
proper rest.
* Monitor content and time spent in front of the TV, video
and computer.
Promotion
Promotion and the opportunity to graduate take place when a student
demonstrates satisfactory completion and mastery of the work of the previous
grade level.
Promotion and graduation are conditioned upon receiving a passing
grade in all major subject areas as indicated on the report card.
Major subjects include: Religion, language arts, mathematics,
science and social studies. Promotion and graduation may be contingent upon:
1. Successfully completing assigned summer work in the area
of deficiency,
2. and/or upon the degree of ability to manifest
expected proficiency,
3. and/or upon natural ability and other
subjective circumstances.
Students at the eighth grade level are required to pass an
examination on the Constitution of the United Sates and of the State of
Illinois.
Parents will be notified in writing before the fourth quarter begins
if a student appears to be in danger of not being promoted or of graduating.
Report Cards
All students of Grades 1 - 8 receive a quarterly report card. The
first quarter report period is followed by Parent-Teacher Conferences. At
other times, parents may arrange for a conference with the teacher. In the
interest of time management, it is important that parents either come
together for conferences or when one parent represents both parents that
communication between the parents takes place. Parents will be notified
during the year of unsatisfactory, failing or incomplete work. This may
take the form of a detention notice, a progress report, a deficiency slip,
or a phone call.
If a student is absent ten or more days during a marking period, an
INCOMPLETE may be given for work until the assignments missed have been
completed.
Curriculum
Students are challenged to learn in classroom settings, which remain
the core learning areas. Learning takes place by the teachers first coming
to know the students and their learning styles and then through the use of
organized programs in each of the subject areas including: Religion,
reading, spelling, language arts, mathematics, science, social studies,
foreign language, handwriting, music, art, computer technology, library, and
physical education. The program includes a departmental system, unit
systems, cooperative learning, tutoring programs, and laboratory programs.
The student’s experiences range from abstract analysis to multi-sensory
experiences. The following are some general sources to help you understand
what your child is learning:
- A map of the core subject areas taught at each
grade level is available for review as an
appendix to this text.
- The syllabus for each grade level is made
available at the beginning of the year.
- Periodic memos are sent by the teachers.
- Hold on-going conversations with your child.
- Read through the textbooks used by your child.
As a Catholic school, Holy Cross School has a religious education
program which is consistent with the National Conference of Bishops
documents TO TEACH AS JESUS DID the CATECHISM OF THE CATHOLIC CHURCH, and
with the directives of the NATIONAL CATECHETICAL DIRECTORY. The students
are given foundations in doctrine, Scripture, the Eucharistic Liturgy
(Mass), and morality. They learn to obtain an ease and familiarity with
praying in different ways.
The students are prepared for the Sacraments of Reconciliation and
First Eucharist in Grade Two (2). This program takes place in collaboration
with the Religious Education program of the parish. Parent meetings are
scheduled during the preparation period for the Sacraments. Parents are
expected to attend.
All registered students participate in the religious education
program of the day school. Students who are not baptized, or not baptized
in the Roman Catholic Church do not participate in the Sacraments and/or are
not considered candidates for Reconciliation or First Communion, unless the
parent(s) of the student takes the initiative and follow the steps set forth
by the Pastor for membership in the church.
Non-Catholic students do not receive Communion during regularly
scheduled Liturgies attended by the students. In the event that a non-
catholic student wishes to receive a blessing, he/she may approach and
signal the priest by crossing arms over the chest/shoulders.
Each grade level participates in a retreat. Themes are used for
each grade level to guide the children through prayer, meditation, study,
discussion, and instruction. It is our hope to introduce the students to
the traditions of the church to take time away from the daily routine to
reflect and deepen one’s relationship with God, self, others, and the
universe. Please make a conscious effort to include your child and his
classmates in your mealtime or nighttime prayer. When your child comes
home, talk about the experiences of the day. In general, remember to bless
your child each day and let your child/ren see you in prayer.
Parents are encouraged to recognize that their own witness to their
faith and their expressions of peace, justice and care for the needs of the
human family are central to fostering the faith of the children. Home
prayer, active participation in parish functions and prayer, particularly
Sunday Mass, and the witness of their own values consistent with the model
of the life of Jesus are fundamental.
Discipline
To be contributors in a peaceful and just society, students must
exhibit self-motivation and discipline, awareness, creative curiosity and
respectful of self, others and creation.
Discipline in the school setting is not a means of punishment but
rather a means to engender self-control, responsibility, a sense of order
and efficient management of time and abilities. At school children have a
right to receive positive support for appropriate behavior and to choose how
to behave, knowing the consequences that will follow.
Principal’s Guidelines of Behavior
To create a positive learning environment, and to insure students
personal and academic success, we must have a clear understanding of what
social and moral behaviors are necessary to do well at our school. We have
determined four major characteristics as being essential in helping students
make responsible decisions.
1. TAKE CARE OF YOURSELF. At Holy Cross Elementary School each
student must learn to accept responsibility for his or her
own actions and well being.
Students should know what are good and bad habits for their
own bodies and minds. When students are responsible for
themselves they dress correctly, eat properly, never take drugs
or alcohol and never smoke cigarettes. They also get enough
sleep and eat foods that are good for growth and nutrition.
2. TAKE CARE OF EACH OTHER. At Holy Cross Elementary School
all students show respect towards each other and celebrate
the diversity of our enrollment. By taking care of each other
we treat others, and their property, in words and actions in
the same manner we would wish to be treated. At Holy Cross
Elementary School we are a family and we treat others as
our brothers and sisters.
3. TAKE CARE OF THE TEACHERS. At Holy Cross Elementary School our
teachers are completely certified and well trained. They dedicate
themselves to teaching at a Catholic school and we should consider
them a gift. We take care of them by listening to them, following
their directions, completing assignments as requested, and
respecting their authority.
4. TAKE CARE OF THE SCHOOL. None of us own our school. It is a gift
from the generations of students and parents that have given of
themselves and their finances to keep our school a vibrant home of
Catholic education. Take care of the building, keep it clean and
help in its upkeep by respecting the building and the work of
maintenance.
Common Sense Discipline
By Federal and State law we have the responsibility to teach many
different types of students. In order to do this effectively, school
personnel and parents must ensure that the school building is safe and
conducive to the learning process. Many factors affect the learning
environment, but perhaps the most critical to maintaining a positive climate
is monitoring student conduct. Inappropriate conduct and a lack of
consistent and effective discipline response destroy the opportunity for
learning.
The Archdiocese of Chicago and the Holy Cross Board of Education have
the legal authority to make all needed policies, rules and regulations for
organizing and governing our school. This includes rules concerning the
conduct of the students and their morale and behavior. These apply to all
students in attendance in instructional and support programs, as well as any
school-sponsored activities.
The administration shall involve all concerned in the development of
rules and regulations needed to maintain proper behavior. Teachers shall
have the authority to make and enforce necessary rules for the internal
governance in the classroom, subject to the review of the elementary
principal. The board expects each teacher to maintain a satisfactory
standard of conduct in the classroom.
Classroom Good Behavior
To assist the children in recognizing their personal responsibility
for contributing to a positive climate, teachers and students have developed
classroom expectations, consequences, positive reinforcements and emergency
clauses. These are posted in the classrooms.
DETENTIONS - will be issued when deemed necessary by any member of the
faculty. Such reasons might include: Frequent and repeated tardiness,
infractions of rules and points of etiquette, disrespect, incomplete
assignments, dress code violations, or reasons determined by the teacher.
Depending on the infraction and the age of the child, the detention might
last from ten minutes to a full hour. Three detentions in one marking
period may result in a one-day at-home suspension. The other detentions are
served on the day indicated on the notice sent home. The detention slip is
returned to the issuing teacher the day following issuance, having been
signed by a parent. The signature of the parent is necessary to notify the
parent of the infraction so as to elicit support, and as a safety precaution.
SUSPENSIONS - involve being temporarily dismissed or excluded from
attending regular classes. The difference between it and expulsion lies in
the possibility of the student being readmitted to the system. This
however, can only happen when the reason for the suspension is removed by a
combined assurance and effort of the student and parent. In-school
suspensions require the student to attend school, but be separated from
ordinary activities and classes. Out-of-school suspension bars the student
from the school entirely.
The administration determines the number of days a student is
suspended. A student who has been suspended loses any eligibility for merit
awards for that quarter. For tests missed during a suspension, the student
receives a zero.
Suspension may include but not be limited to any of the following:
* Insolence toward any adult
* Continued disruptive behavior, which hampers the
teaching and learning process
* Defacing parish property Monetary compensation
will be expected.
* Truancy
* Physical fighting and endangering the well being
of others
* Abusive language to an adult or peers
* Possession and/or use of harmful materials and
substances, such as knives, guns, explosives,
weapons, questionable reading materials,
tobacco, drugs alcohol.
* Three detentions in one marking period.
* Any other reason not listed but deemed necessary
and appropriate.
Parent notification will occur before suspension is implemented.
EXPULSION - involves the permanent dismissal of a student from attending
Holy Cross School. It is invoked rarely and then only as a last resort.
STUDENT-TEACHER RELATIONS
If teachers are to provide time and effort in helping students
learn, it is necessary that students cooperate. Acceptable conduct may be
different in each classroom. Adjusting to varied personalities,
teaching/learning strategies, subject areas, routines, and standards of
teachers is part of the student’s learning process. Students are to follow
the directives, expectations, and deadlines set by the individual teachers.
Students whose conduct is distracting or contrary are to realize that their
lack of cooperation is denying other students their right to an academic
atmosphere in which to learn and the teachers the right to teach. Following
a reminder, disciplinary steps will be taken.
ATHLETIC COMMITTEE AND BOOSTER CLUB CONSEQUENCES FOR ATHLETES
The Holy Cross Athletic Committee will provide athletic policies for
parents/guardians of participants in sports activities with specific
instructions, expectations and consequences. Students receiving detentions
and/or suspensions in school will be reported to the appropriate coach. The
coach will impose consequences in agreement with the Holy Cross Athletic
Committee By-laws governing school sports.
PARENT GRIEVANCE PROCEDURE
In choosing to register at Holy Cross and with acceptance of the
application, it is reasonable to expect that academic and discipline
standards are compatible and that parent and school will work together to
assist the child to be come the person described in the philosophy and
mission of the school.
Teachers and the principal will communicate with parents by standard
means: Phone calls, progress reports, and/or conferences, particularly as
concerns mount. It is the school’s intent and desire to work with the
parents in meeting the needs of the student and to assist the child to be
self-motivated and self-disciplined.
If a parent has a concern, the parent should contact the teacher.
If the parent then feels that further action and/or communication is
necessary, the principal should be contacted. If necessary, a meeting will
be arranged with the teacher(s) and principal present. If these steps do
not bring satisfaction, then a meeting with the pastor should be requested.
Non-cooperation on the part of a parent could result in the
application for registration or re-registration being denied.
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SCHOOL BOARD POLICIES RELATED TO:
SUBSTANCE ABUSE, GANG AFFILIATION AND
WEAPONS
POLICY: Holy Cross School will provide an environment which is free of
tobacco, illegal drugs and alcohol.
PROCEDURES:
The following procedure will be used as a guide when there is
evidence that a student has been found to have possessed, purchased, used,
sold or distributed: Tobacco, narcotics, marijuana or any related
substances, hallucinogenic drugs, intoxicants such as alcohol or toxic
vapors, prescription or non-prescription drugs or medication, lighters,
matches or other related paraphernalia of any of the foregoing, on school
premises or at school related activities, on the school bus or at the bus
stop, or in transit to and from school.
The principal or designee will notify parents/guardians
immediately. A period of suspension will normally follow and reinstatement
will not take place until a meeting is held between the student, parent,
principal and assistant principal, and/or other school personnel, along with
any other affected parties as determined by the principal. The student may
be required to seek counseling or certified professional assistance and
appropriate disciplinary measures will follow. Following the consultation
above, the school principal may enforce probationary re-entry, individual
contract, and/or expulsion.
A student who is found to have sold or transferred, or attempted to
sell or transfer, any illegal substance herein mentioned shall be expelled.
Based on circumstances and the severity of the matter, the police
will be notified as directed by law. (Public Act 89-354, DMC Sect. 15-23,
15-23.1, ILCS 550/5.2, ILCS 5/24.5-5)
POLICY: Holy Cross School will provide an environment which is free of the
presence of gang and gang-related activities.
PROCEDURES:
The following procedure will be used as a guide when there is
evidence that a student has engaged in gang-related or gang activity, which
includes: Affiliation, imitation, communication, body language, and/or
clothing. The procedure will apply to any student identified on school
premises or at school related activities, on the school bus or at the bus
stop, or in transit to and from school.
The principal or designee will notify parents immediately. A period
of suspension will normally follow and reinstatement will not take place
until a meeting is held between the student, parent, principal and assistant
principal, and/or other school personnel, along with any other affected
parties as determined by the principal. The student may be required to seek
counseling or certified professional assistance and disciplinary measures
deemed appropriate. Following consultation, the school principal may
enforce probationary re-entry, individual contract, or expulsion.
Based on circumstances and the severity of the matter, the police
will be notified as directed by law. (DMC Sect. 15.5, DMC Sect. 15-10)
POLICY: Holy Cross School will not tolerate the presence or sale of weapons
or use of objects as weapons to cause bodily harm.
PROCEDURES:
A student who uses, possesses, distributes, purchases, or sells
firearms or explosive or destructive devices at school, at any school-
related activity, or to and from school or to and from any school-related
activity, shall be expelled. A weapon, for purposes of these consequences,
includes any firearm or explosive/destructive device. (Section 921 of Title
18, United States Code) The principal shall notify the police of any
student who brings a firearm or explosive/destructive device to school.
Objects used as weapons, but not meeting the definition of the
above, include any object which may be used to cause bodily harm, including
but not limited to, knives, brass knuckles, billy clubs, or “look-a-
likes”. Sticks, baseball bats, pipes, bottles, locks, pencils, compasses,
and other seemingly benign objects may be considered weapons if used,
attempted to be used, or threatened to be used so as to cause bodily harm.
Parents will be notified immediately. A period of suspension will
normally follow and reinstatement will not take place until a meeting is
held between the student, parent, principal and assistant principal, and/or
other school personnel, along with any other affected parties as determined
by the principal. The student may be required to seek counseling or
certified professional assistance and disciplinary measures deemed
appropriate. Following the consultation above, the school principal may
enforce probationary re-entry, individual contract, or expulsion.
Based on circumstances and the severity of the matter, the police
will be notified as directed by law. (Public Act 89-371, DMC 15-54, 15-56,
ILCS 5/24-3.1, ILCS 5/24-1.)
DRESS CODE
To foster a spirit of equality and neatness, and to assist parents
in the reduction of financial expenses, all students from Kindergarten
through Grade Eight wear uniforms.
Uniforms are to be worn from the first day of school until the end
of the last day, unless otherwise directed.
Each student has the obligation of wearing the prescribed school
uniform. If, due to an emergency, it is impossible for a student to be in
full uniform, the student must bring a note from a parent explaining the
reason he/she is unable to wear the entire uniform for the day. If more
time is needed, the note needs to indicate the date on which it is
anticipated that the child will be in full uniform.
Uniforms and all removable clothing are to be marked with the
student’s name. The school and staff are not responsible for lost items.
Expensive trinkets, items, clothing, and possessions should not be brought
to school.
During snowy and wet weather, students are asked to wear boots and
requested to bring a change of shoes for indoor wear.
GENERAL GROOMING GUIDELINES:
Proper grooming is required at all times. With the faculty’s
advice, the principal reserves the right to judge when normal acceptable
standards are not met. Included for consideration are:
* Neat, clean appearance
* Blouse/shirt tucked in
* Skirt length no shorter than 2” above the knee
* Walking short length – no more than 2” above the knee
* Freshly laundered clothes
* Deodorant must be used on a daily basis.
* Clean, combed hair. Boy’s hair not to be longer than the
shirt collar.
* Girl’s hair to be of moderate style. NO permanent or
temporary hair dyes/highlights allowed.
* No make-up or nail polish
* Earrings may be worn at the ear lobe, if they are small.
Dangling earrings or multiple earrings is not acceptable.
* A maximum of one necklace or chain/bracelet may be worn.
chokers may not be worn.
* Shoes are to be clean, solid color (brown, black or navy
blue) Crew length socks or higher in colors white or blue
are to be worn.
IN AN EFFORT TO HELP STUDENTS MAINTAIN OUR UNIFORM CODE, WE WILL BE
INFORMING YOU OF ANY VIOLATIONS WITH THE UNIFORM VIOLATIONS FORM.
BASIC SCHOOL UNIFORM
GIRLS:
K-3 Navy, green and white plaid jumper
K-5 White knit polo or white turtleneck worn tucked in.
[NO LOGO]
4-5 Navy, green and white plaid skirt or plaid skort
[Never worn over any type of slacks or pants] Girls
are allowed to wear the white banded blouse.
K-5 Navy blue or forest green uniform sweater or Holy
Cross sweatshirt. Cheerleaders wear the solid
embroidered sweatshirts. Uniform items should be
purchased from Dennis Uniform Co or our spirit wear
provider.
K-5 Navy blue uniform corduroy or twill uniform slacks,
or cuffed walking shorts. These are not to be worn
with the jumper. No Dockers, cargo, or patch pocket
pants. Slacks and walking shorts must always be
sized to fit as standard casual dress. No oversized
slacks or walking shorts. Walking shorts are no
more than two inches above the knee. Slacks are
held at the waist by a belt, which is sized to fit.
6-8 White or navy knit polo or blue oxford blouse long
or short sleeve, (no logo) worn tucked in.
6-8 Navy skirt or skort never worn over any type of
slacks or pants. When measured from the knee the
length may be no more than two inches above the knee.
6-8 Navy blue uniform sweater, spirit wear fleece vest
or approved sweatshirt. Cheerleaders wear Holy
Cross sweatshirts. Must be purchased from Dennis
Uniform Co. Sweaters, pullovers, sweatshirts may
not be worn tied around the neck or waist
6-8 White, navy blue or khaki, plain (no designs or
other colors)crew length socks, knee socks, or
tights.
6-8 Khaki, twill or corduroy, uniform slacks, or cuffed
walking shorts, purchased at Dennis Uniform Co or
other department stores, but must be of the standard
set by Dennis Uniform Co. No Dockers, cargo, patch
pocket, or flair pants. Slacks and shorts must
always be sized to fit as standard casual dress. No
oversized slacks or shorts. Walking shorts are no
more than two inches above the knee. Slacks and
shorts are held at the waist by a belt, which is
sized to fit.
BOYS:
K-5 Blue knit short sleeve shirts (NO LOGO) worn tucked
in.
K-5 Navy blue twill or corduroy uniform pants or non-
cuffed walking shorts, purchased at Dennis Uniform
Co. No Dockers, cargo, or patch pocket pants.
Slacks and shorts must always be sized to fit as
standard casual dress. No over-sized slacks or
shorts. Slacks and shorts are held at the waist by
a belt, which is sized to fit.
6-8 White or navy, short or long sleeve, knit polo or
blue oxford long or short sleeve shirt with button
down collar worn tucked in.
6-8 Only all white undershirts may be worn. No colored
trim, wording, or pictures.
6-8 Navy blue uniform sweater vest, V-neck pullover (no
cardigans), or sweatshirt. These may not be worn
tied around the neck or waist.
6-8 Khaki or white crew length socks. No low-cut, or
logo socks may be worn.
6-8 Khaki, twill or corduroy, uniform slacks, or non-
cuffed walking shorts, purchased at Dennis Uniform
Co, only. No Dockers, cargo, or patch pocket
pants. Slacks and shorts must always be sized to
fit as standard casual dress. No over-sized slacks
or shorts, Slacks and shorts are held at the waist
by a belt, which is sized to fit. The belt is to be
brown in color and sized to fit.
Uniform walking shorts may be worn at any time of
the school term.
SPIRIT WEAR Spirit Wear Blue/Grey Sweatshirts and the Blue Fleece Vest
may be worn as part of the school uniform. (NO hooded sweatshirts during
the school day.)
BOYS AND GIRLS: Shoes: For safety reasons, backless shoes, clogs and
higheheeled shoes may not be worn at any time or event without permission.
Color – solid black/brown or navy blue
K-8 Gym shoes worn on gym days only.
Gym shoes of other colors must be brought to school
and worn during gym class only.
GYM UNIFORM:
K-8 Must be purchased through Spirit Wear. (Order forms are
available in the school office) T-shirts and shorts may be worn. Clean
white standard length socks must be worn.
Any student not wearing the required gym uniform will not be
admitted to gym class. Only navy blue Holy Cross sweatshirts and plain navy
blue sweat pants, or Spirit Wear may be worn.
NON-UNIFORM DAYS
On occasion, all students or a particular grade or unit may be out
of uniform. These days are announced to the parents from a homeroom teacher
or the office. The general criteria are:
>> Dress Up Days: Casual, but nice clothes should be worn. A collared
shirt, belt, slacks, school shoes, and crew length socks or taller are
worn. Halter and midriff tops, under or over sized clothing may not be
worn. Gym shoes, and for safety reasons, clogs, opens back and platform
shoes are not to be worn. When a DRESS UP DAY is held on a school
attendance day, a child may choose to dress up or wear the regular school
uniform. (NO Golf or Polo shirts worn on Dress Up days.)
The administration will make the final determination concerning students
that are not dress code compliant. Students may be required to phone home
for a change of clothes.
>> Out Of Uniform Days: Jeans or other non-uniform slacks may be
worn. T-shirts and jerseys may be worn, but may not carry messages which
are suggestive, crude or rude and/or advertisements for intoxicants. Halter
and midriff tops, under or over sized clothing may not be worn. Gym shoes
may be worn. Should this day be designated as a theme day, the choice is to
reflect the theme or wear the school uniform. For safety reasons, clogs,
open back and platform shoes are never to be worn.
The administration in consultation with the homeroom teacher will make the
final determination of students who are not in compliance. Students may be
required to phone home for a change of clothes.
Parents are required to assist in following these guidelines by supervising
uniform and other clothing selections made by your children. Please use
your parental powers by exerting your positive influence in helping your
child make the appropriate choices.
>> Semi-Formal Business Dress Occasions: This dress code applies to
occasions which require a modest, refined and clean presentation, including,
but not limited to: Confirmation, dances, possible field trips, graduation,
and other times as indicated by written communication.
Girls: Dresses should be age-appropriate and modest. Formal gowns are not
to be worn. As always, no backless, halter-tops, midriff tops, undersize,
strapless or spaghetti strap dresses or gowns are allowed. However, dresses
with straps of 2 inches or larger width will be allowed. Temporary
strapping is not approved. Strapping must be sewn to the dress. Skirt
length is to be no shorter than 2” above the knee. Nylons are worn.
Boys: A collared shirt is worn, dress slacks and dress shoes. Crew length
socks are worn.
Students not in compliance will not be admitted to the event. The
administration will make the final determination.
Health
HEALTH RECORDS
For the safety and well being of all children, each student is
required by the State of Illinois School Code to furnish documented evidence
of physical examination and proof of immunity against Diphtheria, Pertussis,
Tetanus, Polio myelitis, Measles, Mumps, and Rubella, Hepatitis B, and Lead
poisoning screening when indicated, and in compliance with the HIB
vaccination schedule.
If your doctor chooses not to perform a lead poisoning screening on
your child under the age of six, the doctor should note that a risk
assessment was performed and a lead screening was not necessary.
A complete physical examination, with immunization dates, is
required for students entering school for the first time, for Kindergarten
and for 5th grade students. The physical exam is to take place within one
year of beginning school, or be done by October 15 of the new school year.
The school is required by the State Board of Education to use a standard
form furnished by the state to record and verify the physical examination
and immunization data. This form, entitled “Certificate of Child Health
Examination,” is available at the school or Health office. No other form
will be accepted from your family doctor. The physical examination form
must include the dates of each immunization required by the state of
Illinois Code, the physician’s signature, the signature of health care
provider verifying immunizations, and a completed health history filled in
by the parent and signed.
The required form must be returned to the school Health Office on or
before the first day of class. If you do not comply with this health
requirement before October 15 of the given year, your child will not be
permitted to attend school. The only exceptions are those approved by the
administration.
If a religious objection is made to any immunizations, a written and
signed statement from parent or legal guardian must be sent to the Health
Office detailing such objections. If a medical objection is being made, the
family physician must state in writing the reason for the exception and the
immunizations that are contraindicated. All such statements need to be
attached to the physical exam form. This is mandated from the State of
Illinois.
The chickenpox (varicella) vaccination is now a required
immunization. Children entering into any school-operated program for the
first time at the kindergarten level and below will be required to show
proof of having received one dose of chickenpox vaccine on or after their
first birthday.
The Illinois General Assembly’s Joint Committee on Administrative Rules
voted to mandate the chickenpox vaccination. Further information can be
found in the Illinois Department of Public Health site at
www.idph.state.il.us.gov.
Illinois Law requires some dental examinations. At Holy Cross
School, dental examinations are recommended. Forms to provide the school
with documentation are available through the Health Office or in the School
Office.
MEDICATION
Medication should ordinarily be administered in the home; however,
there are circumstances and certain times where medication must be
administered during the school day in order that the child attends school on
a regular basis.
A written order from the physician detailing medication, dosage and
time intervals for dispensation must be on file in the Health Office.
Non-prescription drugs also require a written order from the
physician. Documented permission from the parent must also be on file in
the Health Office to permit the child to receive medication during school
hours.
Forms pertinent to administration of medications are available in
the Health Office and must be filled out and signed by the physician,
detailing medication, dosage and time intervals for dispensation. This also
pertains to NON-PRESCRIPTION MEDICATION such as: Tylenol, Advil, etc., to be
on file for any use during the school year. The same form needs to be
filled out by physician. The medication permission form needs to be filled
out just once for the entire school year.
The parent must furnish all medications in the original sealed
container, properly labeled by the pharmacist or physician. Medication,
Permission & Instruction forms are available in the Health Office.
All medications must be kept in the Health Office, with the case-by-
case exception of prescribed inhalers. Under no condition is a child to
keep medication on his person or to be expected to self regulate the
intervals when it is to be taken. Students taking medication are expected
to come at the designated time, or are called by the school nurse, and in
the presence of the nurse or designated staff member, take the medication as
required.
The school does not distribute over the counter drugs. If your
child has a cold and needs to take cough drops, bring the cough drops and a
note to the homeroom teacher who will assist the child in managing intake.
ASTHMA: If your child has asthma, he/she has two options for
administration of asthma medication. Two forms, Permission to Administer
Medication and the “Student Action Plan”, must be filled out by parent and
physician for all asthma children. Medication is then labeled properly and
left in the Health Office as stated above. If, on the Permission to
Administer Medication your physician circles “yes”, that the student may
self-administer, then the second option goes into effect. As of 2001,
students are allowed to carry and self-administer their own asthma
medication as needed. Self-administration requires one additional form
called “Authorization for Self-Administration of Asthma Medication,” filled
out by parents. If the second option appeals to your situation be aware
that the school is completely absolved of any liability in the
administration of the drug, the storage, and potential injury/side effects
that may result from self-administration. This type of administration seems
to be effective for our Junior High students located a further distance from
the Health Office and for students with after school activities that require
pre-medication AND access to their inhaler.
IN-SCHOOL ILLNESS AND ACCIDENTS
A child who becomes ill or injured during the school day is to
approach the teacher or staff member in charge who will send the child to
the Health or School Office. Should it be judged necessary for the student
to be taken home, the office will notify the parent. If a parent cannot be
reached, the designees listed on the Emergency Card will be called. Should
those persons not be available and if the nature of the illness or injury is
considered serious for the place and circumstances, the police (911) will be
called to assume responsibility for the sick or injured student.
EMERGENCY CARDS
Two copies of the Emergency Card are to be completed in full each
year, providing requested information to secure the health and safety of
each child. Please notify the school office in writing if and when any
information changes during the year.
CHILD ABUSE
By law (P.A. 81-1077) school personnel are required to report
reasonable cause to believe that a student may be abused or neglected.
COMMUNICABLE DISEASES
Any child having an elevated temperature of 99.6 F. will be sent
home, and must remain at home 24 hours after temperature has returned to
normal. This is a safeguard for all children concerned.
Following is a list of the most common communicable diseases, the
time of incubation and isolation, and the type of information needed by the
school.
Chicken Pox: Communicable from four to five days before onset of symptoms
and until lesions have formed crusts. Control: Must be isolated and
excluded from school for not less than five days after the eruption of the
last vesicles or until vesicles become dry. Notify the school immediately
and report to the school nurse upon return
Common Cold and Cough: Communicable one day before onset of symptoms to
five days after symptoms begin. Control: Child should stay home during the
acute stage even though the temperature is normal.
Head Lice (Pediculosis): Communicable until lice or eggs (nits) are
destroyed by treatment. Control: Excluded from school until day after the
first shampoo, lotion or cream rinse pediculicide is properly applied, the
lice are destroyed and all nits are removed. Notify school immediately.
Teach children not to share combs, brushes, hats and coats.
Impetigo: Communicable as long as lesions continue to drain or a carrier
state persists. Control: Child is excluded from school until 24 hours
after treatment begins. A written release from the doctor is required for
re-entry. Remind children to wash their hands.
Pink Eye: Communicable until active infection resolves. Control: Child is
excluded from school until 24 hours after treatment begins. Notify the
school immediately. A written release from the doctor is required for re-
entry. Remind children to wash their hands.
Streptococcal Sore Throat and Scarlet Fever: Communicable if untreated for
ten days to two weeks or, following treatment, generally, from 24 to 48
hours. Control: Child is excluded from school until 24 hours after
treatment begins. Notify the school immediately. A written release from
the doctor is required for re-entry. Remind children to wash their hands.
Fifth Disease: Is a mildly/moderately contagious viral infection in winter
and spring. Fifth disease usually begins with the distinctive bright red
cheeks that as though the child has been slapped. Symptoms: Low-grade
fever, bright red cheeks, flat or raised red rash on arms and legs, lasts
from 2 to 39 days and may itch. Sometimes headache, sore throat and joint
pain. It is spread through coughing and sneezing. It is treated like any
viral infection. Frequent hand washing will help in prevention.
PROLONGED ILLNESS
An absence due to illness of five school days or more require a
doctor’s written release before the child will be allowed to reenter. If
the absence is due to a communicable disease, for the protection of all of
the children and adults, the school must be immediately notified.
VISION AND HEARING SCREENING
Annual hearing and vision screenings are provided for all students
new to the school and for grades as selected by the Board of Health; hearing
and vision for Pre School, Kindergarten, First, Second and Third graders;
vision only for fifth graders. Referrals by parents and teachers of
students at other grade levels are honored. Parents will be notified when
and if it is determined that their child should be referred for further
testing.
PARENT AND SCHOOL ORGANIZATIONS
Interscholastic Athletic Program
In addition to physical education classes and intramural athletic
activities at all grade levels, there is an extensive inter-scholastic
sports program in which fifth through eighth grade girls and boys are
eligible to participate.
The Holy Cross Athletic Committee, with the approval of the Parish
School Board, has put policy statements for each sport and grade level in
place. All policy statements are available upon request from the school’s
Office or the Athletic Director, and on the school’s website.
Connie’s Club, Inc.
Connie’s Club, Inc. offers, on Holy Cross School premises, state
licensed extended care services outside of school time through six different
programs. The programs are Early Bird, Lunch Bunch, Kinder Club, After
School Club, Half Day Club and Holiday/Summer Club. These programs are
offered to meet the needs of parents who wish their children to be involved
in creative, social fun in a loving, low-key environment during their before
and after school hours. Contact the school office for information regarding
the Clubs or phone 569-3800 (Club pager).
Only those families pre-registered for services on half-days will be
honored. The safety of the children and availability of a sufficient number
of teachers and staff prohibit the spontaneous acceptance of children for
after school care.
Musical Instruction
Musical instrument instruction is provided one day a week during
school hours. This program is completely optional, but parents are
encouraged to develop musical and artistic talents of their children.
Specific information on the fee and lessons offered is provided at the
beginning of each school term.
Parent School Association (PSA)
This volunteer organization assists the school in meeting its
educational, emotional and spiritual needs by fostering a spirit of goodwill
between parent and staff. It promotes excellent communication and
understanding between families and school; provides a positive nurturing
environment of mutual respect; provides enrichment and support to the school
through active parent participation. Multiple volunteer opportunities are
presented at the end of each school term for active participation in support
programs throughout the following school year. There are services, which
can be rendered at school during the day, evenings and at home.
All volunteers are required to have on file the completed
Archdiocese of Chicago Application for Employment or Volunteer Service
(#7703).
Minutes of meetings are available for review in the school office.
Parish School Board
The Holy Cross Parish School Board is made up of elected parents and
adult members of the parish. The Board acts in an advisory capacity to the
pastor and principal in the governance of the school. Its function is to
develop policies, which enable the school to reach its goals; it
participates in the hiring of the principal, and reviews and advises on the
annual school budget. Meetings are held monthly as listed on the school
calendar and are open to interested parents and adult members of the
parish. Minutes of meetings are available for review in the school office.
Items for the agenda must be presented to the President in writing five
working days before the next scheduled monthly meeting. The item or issue
to be discussed must be within the powers of the Board.
Policies of the Board must be in harmony with those of the
Archdiocese and of the Office of Catholic Education. Policies of the Board
are reviewed annually. A complete copy is available for review in the
school office.
General Information
ASBESTOS MANAGEMENT PLAN
In 1986, Congress passed the Asbestos Hazard Emergency Response
Act. That law requires all schools, kindergarten through twelfth grade, to
be inspected and identify any building materials containing asbestos. The
law further requires the development of a Management Plan, based upon the
findings of the inspection.
Asbestos was used extensively in the past in building materials
because of its insulating and fire retarding capabilities. Buildings built
before the 1970’s contain at least some asbestos in pipe insulation and
structural fireproofing. We, too, have asbestos materials in our building.
The primary concern arises when these materials begin to deteriorate or
become damaged.
Our building contains asbestos materials in the boiler room and
mechanical areas, not readily accessible to building occupants or students.
The Inspection Report and Management Plan outlines in detail the methods
used to maintain the materials in a safe manner. We have people properly
trained to successfully administer this program.
A copy of the inspection report and the management plan is on file
at the Administration Office of the Archdiocese of Chicago and at the
Pastoral Center of Holy Cross Parish for your review if you so desire.
[Notification as specified by the Archdiocese of Chicago]
ANIMALS
On occasions, such as “Show-N-Tell”, the children sometimes ask to
bring a pet to school.
In the interest of the safety and security of all persons in the school
building and of the animals, a parent may bring an animal judged to be
reasonably safe, following the approval of the classroom teacher. The
animal, which is secured by the parent of the student outside of the school
building, may be viewed through the classroom windows. The animal is not to
be brought into the building.
APPLICATION FOR REGISTRATION
The Holy Cross School Board usually determines the budget for the
new school term by the February meeting. Application for re-registration
follows. Information and application forms will be sent home. The return
of the requested information is appreciated in a timely fashion.
ASSEMBLIES
Assemblies are scheduled periodically for the students for
educational enrichment. Assemblies provide an opportunity for children to
personally experience public speaking, performing, audience participation,
appreciation and social etiquette.
Parents are invited and encouraged to attend any school assembly,
function, and/or gathering for prayer and worship, even if their child is
not a featured participant. You are welcome to bring other friends,
neighbors, relatives, and pre schoolers as you see fit and appropriate.
Children accompanied by a parent are to be supervised and kept in the
company of the parent and expected not to disturb by crying, talking out and
running around.
BIRTHDAYS/SPECIAL OCCASIONS
We all love to celebrate birthdays and other special occasions.
However, concerning these days, please contact your child’s homeroom teacher
in advance of bringing or sending any items to
school. Obviously, special deliveries such as flowers, balloons, special
lunches, etc., do cause classroom interruptions and must be approved in
advance. Understandably, these items can also cause bad feelings when other
children are not remembered in kind by their own parent(s).
BULLETINS
The youngest child of a family is designated as the messenger for
written information from school to home. Generally, bulletins and notices
are sent home on Wednesday of each week. Only one bulletin per family will
be sent home. Bulletins may be printed on both sides.
Whenever a request is made for your signature, please respond in a
timely fashion.
BUS SERVICE
Holy Cross School is serviced by the Public School of District #109
for those living within the district but outside one mile and a half from
school and for those under a mile and a half who must cross a State
certified safety hazard. Olson Bus Company transports children within this
district. The phone number is: 847 336-0720.
The school is not required to transport students, but does so as a
convenience. Riding the bus is a privilege, which may be withdrawn from any
student whose conduct warrants such action. It is strongly recommended that
if you as a parent feel that a child is not able to assume this
responsibility, that you seek other means of transportation.
All inquiries regarding service should be directed first to the bus
company, then to the Parish School Board members of the Transportation
committee. (See the School Directory). If neither source meets your
immediate needs, contact the school Office.
Only registered riders may ride their assigned bus. No non-
registered guests are allowed on the bus. Registered riders are not allowed
to ride any bus other than their assigned bus. Bus riders are dropped off
only at their designated stop. Parent permission letters do not override
this policy.
In case of a bus accident Holy Cross abides by the South Lake County
EMS system. A copy can be found in the school office for review.
CALENDARS
Yearly calendars are included as a part of the Directory, which is
issued to each family at the beginning of the school term. This Directory
is for your private use only. It may not be shared with any other person or
group to use for any public purpose. Each month, a calendar, which focuses
on the events of the forthcoming month, is sent home. Please refer to these
calendars for information related to school events. The monthly calendar is
the one containing current dates and events.
COMPUTER AND COMMUNICATION TECHNOLOGY ETHICS
Technology is used to support learning and to enhance instruction.
Computer information networks allow the users to interact with networks and
other users. Technology at Holy Cross School is to be used in a
responsible, efficient, ethical and legal manner. Technology will not be
used for illegal, inappropriate or obscene purposes.
By “illegal” it is meant that which violates local, state, and/or
federal laws. This includes copyrights or other contracts violating matters
as instructional or third party copyright, license agreements and other
contracts:
* Intentional disruption of network traffic or crashing the
network
* Intentional degrading or disruption of system performance
* Stealing data, equipment, or intellectual property
* Gaining unauthorized access to files of others, or
vandalizing the data or files of another user and/or of
resources or entities
* Invading the privacy of individuals
* Possessing any data which might be considered
a violation in paper, disk, or any other form
“Inappropriate use” is using the technology for purposes
other than what was intended.
“Obscene activities” are those uses which do not include
generally accepted social standards of respect for the human
person and body.
The following Internet safety tips are offered as a courtesy. The
source is www.smartparent.com.
* Make sure your children know not to share personal
information, such
as name, address, or telephone number with anyone online.
* Keep the computer in the family room or kitchen so you can
monitor
the sites and areas children access.
* Help your child feel comfortable asking you questions about
online activities.
* Keep kids out of chat rooms unless they are being
monitored. Children should not respond to messages that are
obscene or that make them uncomfortable.
* Make sure children do not arrange a face-to-face meeting
with someone they met on the Internet without telling a
parent or guardian.
* Get to know your children’s online friends.
· Discuss these rules and post them near the computer.
COMPUTERS
To make the computers available to the students who need them and to
keep the machines in operation, the following guidelines will be followed:
1. During the school day, priority is given to scheduled classes.
2. During open class periods, students may use available computers with
written notification from the classroom teacher responsible for the
student at that time, to the Computer Lab teacher.
3. Students will log in and out.
4. Students will follow guidelines for ethical use listed in this
handbook.
5. The computers are intended for serious work with computers. There
is to be no game playing or use other than school related work.
6. Arrangements may be made with the Computer Lab teacher to use
computers in the lab after school.
In the fall of each school year students and parents of grades 3
through 8 sign an “Internet Use Contract”.
CUMULATIVE RECORDS
Parents have a right by state law, to review the cumulative records
of their child. (Family Educational Rights and Privacy Act - 1974, and
Illinois School Student Records Act, 1975) Student records will be made
available to parents within fifteen school days from the time a written
request is received. When parents inspect the records, a qualified staff
member will be present.
Non-custodial parents have the same rights as custodial parents
unless specifically denied by a court order.
Holy Cross School will release student records to another school in
which the student has enrolled or intends to enroll. An official request
must be made for the records. This is usually provided to the parent for
signature at the time of enrolling the student.
DELIVERIES TO SCHOOL
Any items forgotten at home should be delivered to the school
office. This should be a rare occurrence. Office personnel will see to it
that the delivery is made to the student. Students are not allowed to phone
home for items forgotten at home without permission from the office.
On rare occasion, forgotten lunches may be dropped off at the school
office. The child, upon
discovering he/she has no lunch may go to the school Office to check if a
lunch has been left for him/her. If a lunch is not available, the children
share.
DIRECTORY
The Directory is distributed each year at the beginning of a school
term. It contains general information of a changing nature: school staff
and assignments, the yearly calendar, tuition and fee payment procedures and
policies, as well as officers of organizations, important phone numbers, and
a directory of the families registered at Holy Cross School.
The Family Directory is intended for use by currently registered
families of Holy Cross School to facilitate school and parish communication
needs. It is not to be used for business purposes, personal gain, or
purposes unrelated to the above stated intent.
EMAIL
Parents and teachers are encouraged to use email messaging as
another means of communicating. Depending on the content of the response on
the part of the teacher or staff member, it may be made in the form of an
email, phone call, or face-to-face conference. In
the case of phone and written messages, a response can be expected in 24 to
36 hours on regular school days.
8TH GRADE STUDENTS – HIGH SCHOOLS
Choosing a high school needs to be a thoughtful process. It is
beneficial if the conversation begins between the student and the parent a
few years before graduation, that local high schools are visited, and that
as the time to make a decision approaches, the pros and cons of several high
school choices are formulated.
Below is a list of the area Catholic and public high schools along
with addresses and phone numbers. Contact the schools of interest for
additional information and for Shadow Day appointments. Our recommendation
is that Shadow Day visits be scheduled on non-attendance days for Holy
Cross, and that the dress code of the school to be visited be followed. In
addition, listings of all of the Catholic high schools in the Archdiocese,
Open House dates, and contact persons are posted in the 8th grade homerooms
and sent home usually by the end of October. Hopefully, this basic
information will assist you in the process of selecting a school and
fulfilling application requirements. Pay close attention to Parent
Orientation Meeting dates and make every effort to attend. Questions
relative to course offerings, dates on which to take care of registration
and orientation business are answered at these meetings.
Catholic high schools conduct their entrance tests on a Saturday in
mid-January. The testing period usually begins at 8:30 A.M. A testing fee
is charged. At the time that your child takes the test a form is given to
your child, which must be given to the homeroom teacher at Holy Cross, so
that the process of forwarding records may begin. After this process has
begun, if there is a change as to the high school destination, it is up to
you to notify the high school of this change,
The entrance test for District #113 (Deerfield and Highland Park
High Schools) is given here at school to all of the graduates in late
September or early October. For families living in the Deerfield, Highland
Park, or Lincolnshire districts, demographic information is sent to the
respective Public High Schools. As a result you can expect to receive a
follow-up letter from any of these High Schools. In it will be outlined the
enrollment process, a calendar for registration, and required documentation
as verification of residency. If your child will be attending a Catholic or
private High School, it is up to you to notify your district High School.
Additional tests are administered at the end of the year at Holy
Cross for Mathematics placement at Deerfield High School.
Working copies of the course selection form will be given to the
graduates wishing to attend Deerfield, Highland Park, or Stevenson High
Schools. Parents and students are asked to complete a selection and return
the form to the homeroom teacher within the time frame stipulated. The
subject area teachers then make their recommendations on this form. All of
the information is then transferred to the official course selection form.
It is sent home for review, approval, and signature of parent and student.
The form is returned to the homeroom teacher within the time frame
stipulated, the parent’s carbon copy having been removed. The official
course selection completed form is then sent to the high school.
At the time or course selection, please be aware that
recommendations requested and made by the teachers are based on the
guidelines established by the high school, standardized test scores, as well
as our knowledge of your child’s performance in the classroom. These
recommendations do not have to be followed; the final decision in course
selection is for you as the parents to make.
Student records are sent to the school you select. Once the records
are sent, and circumstances require that you change your registration to
another school, you will need to contact the school to which the records
were sent and have them forwarded to your new selection.
You are encouraged to follow the calendar for your respective high
school registration and all events related. It is not in the best interest
of the graduate to wait until August to try and register into a school and
make a planned selection of classes.
Area High Schools
Carmel High School Loyola Academy
(Catholic/Co-ed) (Catholic/Co-ed)
One Carmel Parkway 1100 N. Laramie Ave.
Mundelein, IL 60060-2499 Wilmette, IL 60091-
1089
847 566-3000 847 256-1100
Notre Dame High School Regina Dominican High School
(Catholic/Boys) (Catholic/Girls)
7655 West Dempster St. 701 Locust Road
Niles, IL 60714-2098 Wilmette, IL 60091-2298
847 965-2900 847 256-7660
Woodlands Academy of the Sacred Heart Deerfield High School
(Catholic/Girls) 1959 N. Waukegan Road
760 E. Westleigh Road Deerfield, IL 60015
Lake Forest, IL 60045-3298 224 632-3000
847 234-4300
Highland Park High School Adlai E. Stevenson High Schl
433 Vine Ave. One Stevenson Drive
Highland Park, IL 60035 Lincolnshire, IL 60069
224 765-2000 847 634-4000
FAMILY LIFE PROGRAM
Second semester, representatives from JFK Health World meet with the
fifth graders to cover topics related to: Puberty, the female and male
reproductive systems, marriage, sexual intercourse, conception, and AIDS.
Parents are invited to the presentation. If you do not wish to have your
child participate in this program, you need to write and sign a letter
expressing your desire to exclude your child from the program. Address the
letter to the Principal. It must be received by the Principal before the
start of the second semester.
FIELD TRIPS
To correlate with the educational programs, field trips are planned
periodically. Such trips are used to introduce or climax a unit of study or
to expose the children to different dimensions of the lesson not possible in
the classroom setting. Since field trips are learning situations, they are
counted as a school day and attendance is required. Prior to scheduled
trips, a permit slip is sent home with the student for the parent’s
signature. If the students are to bring extra spending money, the
permission slip will say so. It will also address the dress code, day,
place, location and time of the field trip, and mealtime provisions. Field
trips generally take place within the time frame of the school day. The
permit slip will inform the parents if the time is extended beyond the
normal dismissal time.
The signed permission slip must be returned before a student leaves
on the trip. Verbal permission will not be accepted. Trips are well
chaperoned and safety precautions are taken. The principal and/or teacher
will exclude a student whose conduct indicates that his/her presence would
constitute a high risk. Parents will be notified accordingly.
On rare occasions and for field trips in the immediate vicinity,
parents may be asked to drive a group of students. A form verifying Auto
Insurance must be completed and filed in the school office prior to such
events/activities.
The school does not facilitate the distribution of invitations for
privately sponsored trips and events. When the school is sponsoring a
trip/event off of the parish property, the school requires written consent
of the parent for participation, the name of the teacher(s) responsible for
the field trip is always included, the name of the school appears on the
form, along with information related to the trip or event. If it is not
school sponsored, you as the parent need to phone or visit the sponsoring
person/agency and be satisfied with questions related to adult supervision,
safety, age and gender composition of those invited.
TEXT BOOKS
Hard-covered textbooks are on loan to the students either as the
property of the State of Illinois or Holy Cross School. The books are
stamped with the required identification. These books are expected to be
covered and cared for by the student assigned their use for the school
year. A fee will be charged for damaged or lost books. These books remain
the property of the school.
HALF DAYS AND IN-SERVICE DAYS
Incorporated into the school calendar are days, as specified by the
Office of Catholic Schools, during which the staff participates in training
and instruction consistent with their profession. It is important that you
note these days as marked on the yearly and monthly calendars and by way of
other reminders.
If a child is left behind, or until he/she is picked up, we might be
required to place him/her in the “Clubs” program, if space is available. An
attempt will be made to reach you or your designee. A fee will be charged.
The fee charged will be the responsibility of the parent.
HOMEROOM PLACEMENT PRACTICE
Correct homeroom placement is the goal of the collaborative decision
by grade level teachers, departmental teachers and the Principal. This
allows each individual child and the group to have the best available
opportunity and environment in which to receive their formal Catholic
elementary education.
The best possible attempts are made to provide a gender balance, a
range of overall abilities and personalities, uniform class size, and
sensitivity to the number and nature of children receiving special services.
While the school is open to receiving written reasons (all written
requests must be received by the Principal by May 1st of the given year.)
for which an exception could be made, parents are asked to honor the
placement decisions made by the school and not make requests for a
particular homeroom teacher. Verbal request are never honored. Written
requests after May 1st will not be reviewed.
INVITATIONS AND PRIVATE NOTICES FOR NON-SCHOOL SPONSORED FUNCTIONS AND
OCCASIONS
The school does not distribute invitations to private parties.
Please be sensitive when having your child give out invitations to
classmates. Make sure everyone is invited, otherwise do not use the school
setting to distribute the invitations. Hold parties with a selected guest
list on weekends to avoid school time conversations, which tend to foster
division and hurt feelings.
Any notice intended by a parent to be sent home with the students
for a class, grade level, unit or the entire school must be given to the
Principal no later than the Monday prior to the following Wednesday’s
bulletin for approval.
The school does not distribute or collect information, permission
slips or money for any other agencies, organizations, or individuals, other
than the school/parish and then only following approval.
MATHEMATICS PLACEMENT – GRADES 7-8
A three tiered placement system is guided by the average percentage
arrived at from the student’s grades for the first three quarters, the Terra
Nova test, and the placement test administered at the beginning of May.
Placement will be noted on the 4th quarter report card or sent home over
the summer.
Toward the end of the first quarter of the term, the teachers of
mathematics will review the placement and make adjustment when and if
necessary.
MEDIA CENTER (LMC)
The LMC is used as a lending library, for research, story time and
to teach library skills. Books may be borrowed from the library for a
period of one week and may be renewed once. Parents are encouraged to share
interest in the books brought home.
Please help your child take care of the books; remind the children
to have clean hands and to turn the pages from the upper right-hand corner.
Should a book become lost or damaged accidentally, notify the library.
Financial reimbursement is the responsibility of the family.
To allow time to collect over-due books and to do an inventory, the
library closes on Friday of the third full week of May.
LOCKER AND SEARCH POLICY
Lockers and other school property are assigned to students at the
beginning of each school year and are to be used for school purposes only.
Lockers are school property made available for student use. As
lockers are school property, students have no expectancy of privacy therein,
including their contents. The school administration reserves the right to
open and search any locker or other private items on school property.
When a student’s locker is to be opened for investigation, normally
there will be two staff members present. The occupant will be present
unless it is an emergency situation or is unavailable.
A written record signed by all observers shall be made of any items removed.
All students are expected to occupy the locker to which they are
assigned. Students are not permitted to either change lockers or share
locker space with another student unless they have received prior
administrative approval.
Students are responsible for their assigned locker and are expected
to report locker damage to the school office immediately.
Students will be responsible for any damage caused to their locker.
The only decorations or
locker apparatus that may be used are magnetic. No adhesive of any kind may
be used on the
locker. Defacing or placing objectionable materials on the locker is not
permitted. Students defacing or damaging lockers are responsible for
repairs.
The school is not liable for losses incurred from lockers.
LOST AND FOUND
Articles which bare no identification and are left unclaimed at the
end of each month, are sent to charity. If you are in the school building,
it is a good idea to stop at the Lost and Found. The school is not
responsible for any items that are lost or stolen.
NON-CUSTODIAL PARENT
The school abides by the provisions of the Buckley Amendment with
respect to the rights of non-custodial parents. In the absence of a court
order to the contrary, the school will provide the non-custodial parent with
access to the academic records and to other school-related information
regarding the child. If there is a court order specifying that no
information is to be given, it is the responsibility of the custodial parent
to provide the school with an official current copy of the court order.
It is the responsibility of the non-custodial parent to notify the
office, in writing, at the beginning of each school term if he or she wishes
bulletins to be sent weekly and/or receive a copy of the report card.
OFFICE HOURS
The school office is normally open from 7:45 AM to 3:15 PM each
school day. For safety reasons and to teach the students responsibility,
students will not be allowed to re-enter the building for forgotten items
after 2:55 PM.
In June, after the last day of class, the office will be open from
9:00 AM to noon for the remainder of the month. The office is closed during
July and opens again in August, from 9:00 AM to noon, until the opening day
of the new term.
PARENT-TEACHER CONFERENCES
Conferences provide an opportunity to discuss the needs of each
child, to develop a better understanding of the child, and also of the
school program. A teacher schedules formal conferences for each parent at
the end of the first quarter of the school term and optionally, by teacher
or parent during the third quarter as requested. Students of grades 5 - 8
attend these conferences with their parent(s).
Come prepared and use the fifteen minutes allotted productively.
Share with the teacher your child’s interests and activities beyond the
school day. Let the teacher know if there is anything at home that might
influence your child’s performance or behavior at school, which classmates
your child sees regularly, and anything else relative to your child’s well-
being and success in the school setting. Hear the teacher speak of your
child’s interaction in class and at play, academic success stories and
needs. Conclude with ways in which the school and home can continue to work
together for the good of this child.
Additional conferences may be arranged by writing a note to the
teacher or by calling the school office. It is important that conferences
be arranged by way of an appointment and that the reason for the conference
be stated (see Report Cards section). The teachers, Principal and parents
need to prepare and be unencumbered in the interest of maximizing a positive
outcome of the meeting.
It is a good idea to contact the school when changes in the life of
your child take place. Changes often affect the ability to concentrate,
relate and learn. It helps us to know things such as: Changes in the
family; births, marriage, separation or divorce, death of a family member,
friend or pet; medical changes such as: Allergies, dental work, surgery,
medication adjustments, glasses; moving or remodeling plan, or anything that
makes you take notice of a sustained emotional change in your child.
SCHOOL EVENTS AND PUBLICITY PICTURES
Parents who choose not to have their child photographed during
school events are asked to provide written notification on an annual basis
to the School Office (a form is provided in the May packet for your
convenience). Please direct the child to make a conscious effort to be out
of the range of the camera.
SCHOOL EMERGENCY CLOSINGS AND CRISIS MANAGEMENT
When the decision has been made that the school will be closed for
an emergency, usually weather related, parents would be notified by
the “Telephone Tree” system. Tune to any of the major broadcasting stations
or channels and our web page for verification. Please do not call the
school office or Pastoral Center. Unless the above process is repeated for
a second day, the school will reopen.
Bus service is not provided when District #109 announces an
emergency closing for the district schools.
In case of a tornado warning while classes are in session, all
children will be kept in school until the all-clear signal has been given.
Parents are discouraged from making attempts to pick up their child before
the all-clear signal is given. If parents do come before that signal, they
must sign their child out. Parents are not allowed to take any children
other than their own.
The purpose of this procedure is to avoid unnecessary anxiety and
loss of time in the eventuality of a major catastrophe.
To assist the staff, an extensive safety and crisis management plan
has been developed by the school, with consultation from the Deerfield
Police and Fire Department, and Highland Park Hospital. The program
provides information and guidelines for the staff for emergency situations,
which affect the well-being and safety of the school community. The
endangering situations may have their source in external events, weather
conditions, or be human initiated; it may be an internal condition created
by physical environment, a medical need or a group action.
A copy of the plan is available for examination in the School Office.
SCHOOL SUPPLIES
Each child is expected to have available the school supplies listed
on the supply list distributed at the time of application for registration.
Please check periodically if a fresh supply of an item might be needed,
especially those marked on the supply list as “continuous supply”.
SEXUAL HARASSMENT
Sexual harassment by one employee of another, by an employee of a
student, by a student of any employee, or by one student of another is
unacceptable conduct.
Employees or students who engage in any type of sexual harassment
will be subject to appropriate discipline, including suspension and/or
dismissal.
Retaliation in any form against an employee or student who exercises
his or her right to make a complaint under this policy is strictly
prohibited, and will itself be cause for appropriate disciplinary action.
Any employee or student who knowingly makes false charges against an
employee or a student in an attempt to demean, harass, abuse, or embarrass
that individual shall be subject to the sanctions for misconduct set forth.
Procedure:
The school will determine the facts regarding all allegations of
sexual harassment in as prompt and confidential a manner as possible and
will take appropriate corrective action when warranted.
SPECIAL SERVICES
The program’s aim is to assist those children who are exhibiting
difficulties with academic success, yet are not so severely impaired as to
need intensive learning disabilities therapy. The program’s design includes
children with moderate or mild difficulties in learning. It is set up to
develop the child’s main information channels as well as aid the child in
storing or retrieving previously learned skills, concepts or values. It
pulls from common educational practices those strategies which assist the
student in building up compensatory behaviors to reinforce strengths and
help strengthen or cope with weaknesses.
The resource teacher is the administrator of the program. In this
capacity she is in dialog with the teachers regarding progress, specific
needs and the testing of students. The resource teacher is also the liaison
between Holy Cross School, the school districts and families represented.
She is responsible for all pre-testing and evaluation for working with
students needing short-term and long-term remediation.
SPIRIT WEAR
Gym Clothes (Shirts/Shorts): Can be ordered throughout the school
year Order forms are available in the school office.
Spirit Wear Clothing: Watch the Wednesday bulletin for further
information. (other than Gym Clothes)[White/Navy polo shirts (Jr. High
only), Grey/Navy Sweatshirts, and the Sleeveless Fleece Vest are all
optional school uniform items]
STUDENT COUNCIL
In order to teach leadership skills, social responsibility, and to
encourage pride in their school, students participate in school government
through the Student Council. The officers of the Student Council are
elected by student in grades 5-7, according to the guidelines and procedures
of the organization. The Principal and council moderators approve all
officers.
TELEPHONE AND ELECTRONICS USAGE
Students may take care of emergency calls in the school office with
the permission of school personnel. Each teacher is issued a “Phone Usage”
card. The student requesting phone use is given the card, it is signed by
the Office staff after use. Teachers and students are not called to the
telephone except in cases of emergency.
An attempt will be made to deliver messages left on a school day
before 1:00 pm.**
Arrangements and matters, which could be settled at home, should
be. The academic atmosphere for an entire classroom may not be interrupted
each time a message is requested.
No electronic devices, such as cell phones, electronic games,
walkman type CD players and beepers are allowed to be visible or used during
normal school hours. These items will be taken to the office if they are
seen and will remain there for parent pick-up.
**Please do not expect messages to be sent to classrooms at the last
minute. Plan ahead.
TESTING PROGRAMS
Standardized tests are administered to students of grades three
through seven in the spring of the year. The results are made available to
the school and the parents usually by May. Teachers use this information to
verify their own daily classroom experiences and to assist them in meeting
the needs of the students in the educational programs.
All students going to the high school take the entrance test
administered for entrance into Deerfield High School. By having all
students take the test, the entrance test results are available regardless
of the high school the student ultimately selects. This test is usually
given at the end of October. Students who will be applying for any of the
Catholic high schools in the area, take that school’s entrance exam in mid-
January. The results of these tests are sent to the parents by the school
administering the test.
TRAFFIC SAFETY
Traffic safety is a vital issue that is too often taken for
granted. Students should be instructed frequently to cross only at corners,
to look in both directions, and to be especially cautious in winter’s
predawn hours or when conditions are hazardous.
Parents who drive their children to school are reminded that the
safety of all of our children should be of primary concern when approaching
the parish area. Please observe the 5 MPH speed limit on the school grounds
at all times. Cars are not to be driven across the playground during school
hours or at dismissal. When dropping off or picking up your children, do
not drive past the barricades. Please do not use the Pastoral Center
parking area as a drop off or pick-up area.
Please review the following traffic patterns for morning drop-off
and PM pick up of students at Holy Cross Elementary School. (See the back
page)
Until 7:30 am area “C” will be open for Connie’s Club drop offs and
early bird band and choir practices. Please enter this lot through
area “A”, but only until 7:30 am. After 7:30 am autos should enter Elder
Lane for normal drop off and proceed to driveway No. 2, just past the
school. Drivers should be ready to drop their riders after they turn the
corner and begin to proceed out driveway No. 3 to Rosemary Terrace.
Drivers should not exit their vehicle for any reason.
A drop off area will be marked on the intersection of driveways 2
and 3. Patrol members will be available to open doors and assist cars in
quickly allowing students to leave cars. Students will proceed around the
back of the school building into area “B” – playground space. Please exit
driveway 3 onto Rosemary Terrace. Keep in mind if you go north to Westgate
you must turn right at Westgate from 7:00 – 9:00 am. Also as you exit be
careful to allow walking students entering from Rosemary Terrace to be given
space along the walking corridor on the north side of the alley.
Driveway 3 will only be open from 7:30 am until 8:30 am. each school
day morning. Area “C” will be closed to all traffic except busses during
this same time frame. However, area “A” will be our entrance to the parking
lot area “C” to park for afternoon pick up. Afternoon pick up drivers
should exit on to Waukegan Rd. and not return through Area “A”.
Bicycle safety rules are to be followed. Bicycle riders enter and
exit school by way of Elder Lane or Rosemary Terrace, not the main parking
lot. Bicycles must be locked in the racks provided. The school is not
responsible for damage or theft.
Your respect of the teachers and students who make up the safety
patrol teams is appreciated and expected.
The east parking lot is used for staff parking and brief visits to
conduct business in the school office. Parents who are chaperoning field
trips, or who are on the premises for an extended period of time are asked
to park in the Pastoral Center parking lot or along the south side of the
main lot (always facing Waukegan Rd). For the safety and convenience of
all, please follow the directives of all posted signs.
Parking is not permitted in the bus lanes on Elder Lane.
TUITION AND FEES
Payment amounts, policies and time-lines will be found in the
Directory published each year and made available to each family. This
information will also be made available following approval of the budget for
the subsequent term at the February School Board meeting. Quarterly due
date reminders also appear on the monthly calendars,
Student will not be allowed in class if payment is not received
within fourteen (14) days from the due date. A $10.00 late charge will be
assessed.
All tuition and fees must be paid before final progress reports will
be awarded and room placements assigned. This includes the return of all
library books or recompense for lost books.
VISITORS
Holy Cross School welcomes adult visitors and interested members of
the community to view and study the instructional programs offered. As a
courtesy, all visitors are requested to make advance arrangements with the
school office for school visits. So that the learning process is not
interrupted for extended periods, visiting time will not exceed fifteen
minutes per classroom. For the safety and protection of all of the
students, all visitors are required to report to the office, sign in and
wear a Visitor’s Pass before entering the main part of the building during
the school day.
Visitors with small children in strollers will leave the vehicle at
the main student entrance near the Lost and Found area. These vehicles pose
a safety concern in the hallways and classrooms.
Preschool children, toddlers, and infants are expected to be under
the direct care of parent visitors at all times.
WEB SITE
School event information can be found on our web site:
www.holycrossparish.net.
WITHDRAWALS
When a student transfers to another school, the school office should
be notified at least two weeks in advance. It is necessary to know the name
and address of the receiving school, as well as the new address of the
family. You will receive a copy of the transfer to be taken to the
receiving school when you register. All permanent records will be forwarded
directly to the receiving school. All financial accounts must be completed
before records will be forwarded.