The Rockport Public Schools (RPS) appreciate the
donation of computer hardware/software, however despite the high demand for
more/better computers, it is important to ensure that we only accept donations
that are up to acceptable standards. The following guidelines apply to
acceptance of donated equipment:
1. All equipment accepted by RPS should be in
good working order. If the equipment is not in good working order, the
accepting department or school assumes responsibility for the costs of putting
the equipment in good working order.
Comment: Often a donor
wishes to dispose of equipment that is not in working order. They may have the
belief that giving it to RPS is a positive way to dispose of it and that the
district can make use of it. Unfortunately, there are often significant costs,
time and effort involved with returning the equipment to good working order.
For this reason, it is generally advisable to decline equipment that is not in
initial good working condition. The Technology Department can assist
school/district personnel in determining whether a potential donation is in
good working order.
2. Current List of accepted equipment:
· PCs must have a i3 and Macs a Intel Duo Core or
· Computers must have a minimum of 2GB of RAM
· LCD ONLY Monitors, must be at least 19” & no
more than 2 years old
· Scanners and other peripherals that can be
connected via USB or Firewire only
· Networking hardware must be at least 10/100Mbps
and 802.11G for Wireless
*Certain exceptions to these minimum requirements
may apply under special circumstances
3. Whenever possible, accept only
equipment that is supported by RPS. In addition to meeting the minimum
requirements mentioned above, The RPS technology department has established
certain builds, models and configurations that they can effectively support
through hardware/software standardization. Hardware/Software that does not fit
into this mold is often very time-consuming and costly to provide support for.
If a donation would require an excessive amount of labor or parts/resources
that we don’t have readily available, the cost of servicing it often ends up
being more than the item is worth, so despite the donar’s best intentions it
is recommended that we do not accept those donations.
4. Donated network equipment should not be
connected to the district network without specific permission and direction
from district network support personnel. Donated computers should only be
connected to a network after review and approval by district technology staff.
Comment: The district
strives to maintain network operations that will be efficient reliable and
stable. A computer or piece of networking equipment that is lacking the
necessary security, malfunctioning or improperly installed can destroy the
integrity of the entire network and cause unfavorable network conditions that
can impact many students, staff and services. Under no conditions should
anyone plug any unauthorized hardware in the RPS computer network without
prior approval of the school/district technology staff.
5. Make sure donor provides software licenses
for any donated software, including operating system software.
Comment: The district
makes every effort to be in compliance with licensing/copyright laws. Without
proof of license, these software items must be removed or purchased by the
district. This cost should be considered before accepting the donation.
6. A donation form should be filled out for all
incoming donations and submitted to the district office. The form will
list the make, model and serial number of donated items. RPS will determine an
approximate value of any donated items based on current market prices for
similar items of similar age, condition and specification.
Comment: A simple
thank-you letter that lists the items that have been donated are appreciated
by most donors and useful in many cases for tax purposes.
7. Items offered for donation at the district
level will be reviewed by the Technology Department for acceptance.Distribution
of donated items to departments or schools will be handled by the Technology
Director. A donor may choose to designate a specific school or department to
receive the donated items. If undesignated, the Technology Director will
determine appropriate distribution by an assessment of need, or by soliciting
proposals for usage of the equipment and selecting the recipient(s) on the
merit of their proposal(s).
8. The Technology Department will answer
questions about the advisability of accepting donations.
If you wish to donate computer equipment,
please contact the Technology Department at (978) 546-1233, or email the
Technology Director, Monty Hitschler at email@example.com.