Timberlane Regional Middle School PTSA

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<o:p>The following bylaw changes, along with the complete bylaws, will be voted on at our March 9, 2009 meeting (A complete copy of the proposed bylaws follows the summary of changes):</o:p>
<o:p> </o:p>
Explanation of Changes to TRMS PTSA Bylaws………………………<st1:date Year="2009" Day="9" Month="2">Feb. 9, 2009</st1:date><o:p></o:p>
<o:p> </o:p>
Changes in yellow need to be voted on.<o:p></o:p>
Changes in green could also be voted on.<o:p></o:p>
All other changes in the document in blue (explained below withOUT highlighting) are approved because the state PTA requires that we make them. They do NOT require a vote.<o:p></o:p>
<o:p> </o:p>
Title: Changed “TRMS”  to “TRMS PTSA” because the state document asks for the local unit, not the school.<o:p></o:p>
Article II: Changed “Constituent organization” to “TRMS PTSA” because the new state template asks for the name of local unit here<o:p></o:p>
Article V, Section 17e: changed “17a “to “16a” to bring in conformance with state PTA document<o:p></o:p>
Article VI, Section 2: Shortened wording to bring it into conformance with the state PTA document. <o:p></o:p>
Article VI, Sections 5 and 6: Previous changes to delete specific dollar amounts were not approved by state PTA. We are required by the state PTA to leave amounts in. I also added a part from mandatory section in state bylaws about what the NH portion of the dues is used for.<o:p></o:p>
Article VI, Section 7: Added the word “individual” to make absolutely clear that this is NOT a family membership.<o:p></o:p>
Article VI, Section 9: Previous changes omitting specific dates were not approved by the state PTA, so dates were added back in.  <o:p></o:p>
Article VI, Section 10: Reflects changes in wording in state template to shorten (a) and omit (b). Also dates were added back in, as required by the state. Info on officer liability insurance, approved at previous meeting was included. The word “also” was added.<o:p></o:p>
Article VIII, Section 1c: Reflects new wording by the state<o:p></o:p>
Article VIII, Section 3d: Changed PTA to PTSA<o:p></o:p>
Article VIII, Section 4i: Changed officer to officers.<o:p></o:p>
Article IX header: corrected numbering in original. This brings document into conformance with the new state document.<o:p></o:p>
Article IX, Section 4. Changed to reflect the way executive board meetings are scheduled: Meetings of the executive board shall be held as deemed necessary. A majority of the executive board members shall constitute a quorum. Meetings of the executive board may be called by the president or by a majority of the members of the board, 5 days notice being given. <o:p></o:p>
            Changed from (old version): Section 4.  Regular meetings of the executive board shall be held during the school year, the time to be fixed by the board at its first meeting of the year.  A majority of the executive board members shall constitute a quorum.  Special meetings of the executive board may be called by the president or by a majority of the members of the board, 5 days notice being given.<o:p></o:p>
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          [Articles designated by a double star (**) are required by the New Hampshire PTA.]<o:p></o:p>
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                                TIMBERLANE REGIONAL MIDDLE SCHOOL PTSA<o:p></o:p>
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<H1 style="MARGIN: 0in 0in 0pt">Article I:  Name<o:p></o:p></H1>
<o:p> </o:p>
The name of this organization is the Timberlane Regional Middle School Parent-Teacher-Student Association (TRMS PTSA) of <st1:place><st1:City>Plaistow</st1:City>, <st1:State>N.H.</st1:State></st1:place>  It is a local PTSA unit organized under the authority of the New Hampshire Congress of Parents and Teachers (the New Hampshire PTA), a branch of the National Congress of Parents and Teachers (the National PTA).<o:p></o:p>
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** Article II:  Articles of Organization<o:p></o:p>
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The articles of organization of the TRMS PTSA include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).<o:p></o:p>
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** Article III:  Purposes<o:p></o:p>
<o:p> </o:p>
Section 1.  The Purposes of the TRMS PTSA  in common with those of the National PTA and the New Hampshire PTA, are:<o:p></o:p>
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a.                  To promote the welfare of children and youth in home, school, community and place of worship<o:p></o:p>
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b.                  To raise the standards of home life<o:p></o:p>
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c.                  To secure adequate laws for the care and protection of children and youth<o:p></o:p>
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d.                  To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth<o:p></o:p>
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e.                  To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social and spiritual education.<o:p></o:p>
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Section 2.  The Purposes of the National PTA, the New Hampshire PTA and the TRMS PTSA are promoted through an educational program directed toward parents, teachers, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article IV.<o:p></o:p>
<o:p> </o:p>
Section 3.  The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter “Internal Revenue Code”).<o:p></o:p>
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** Article IV:  Basic Policies<o:p></o:p>
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The following are basic policies of the TRMS PTSA, in common with those of the National PTA and the New Hampshire PTA:<o:p></o:p>
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a.                  The organization shall be noncommercial, nonsectarian, and nonpartisan.<o:p></o:p>
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b.                  The name of the organization or names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the Purposes of the organization.<o:p></o:p>
<o:p> </o:p>
c.                  The organization shall not, directly or indirectly, participate or intervene in any way, including the publishing or distributing of statements, in any political campaign or on behalf of, or in opposition to, any candidate for public office or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.<o:p></o:p>
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d.                  The organization shall work with the schools to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.<o:p></o:p>
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e.                  The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors.  The New Hampshire PTA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but PTA/PTSA representatives shall make no commitments that bind the group they represent.<o:p></o:p>
<o:p> </o:p>
f.                    No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers, or other private individuals except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof.<o:p></o:p>
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g.                  Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.<o:p></o:p>
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h.                  Upon the dissolution of the organization, after paying or adequately providing for all debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.<o:p></o:p>
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<H2 style="MARGIN: 0in 0in 0pt">** Article V:  Relationship with National PTA and State PTA<o:p></o:p></H2>
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Section 1.  This local PTSA shall be organized and chartered under the authority of the New Hampshire PTA in the area in which this local PTSA functions, in conformity with such rules and regulations, not in conflict with the National PTA Bylaws, as the New Hampshire PTA may in its bylaws prescribe.  The New Hampshire PTA shall issue to this local PTSA an appropriate charter evidencing the due organization and good standing of this local PTSA.<o:p></o:p>
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A local PTSA in good standing is one that:<o:p></o:p>
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a.                  Adheres to the Purposes and basic policies of the PTA;<o:p></o:p>
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b.                  Remits the national portion of the dues through the New Hampshire PTA to reach the national office by dates designated by the National PTA;<o:p></o:p>
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c.                  Has bylaws approved according to the procedures of the New Hampshire PTA; and<o:p></o:p>
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d.                  Meets other criteria as may be prescribed by the New Hampshire PTA.<o:p></o:p>
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Section 2.  This local PTSA shall adopt such bylaws for the government of the organization as may be approved by the New Hampshire PTA.  Such bylaws shall not be in conflict with the National PTA Bylaws or the bylaws of the New Hampshire PTA.<o:p></o:p>
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Section 3.  Local unit bylaws and amendments thereto shall be approved every three (3) years by a committee of one or more members of the Board of Directors of the New Hampshire PTA.<o:p></o:p>
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Section 4.  This local PTSA shall include in its bylaws provisions corresponding to the New Hampshire PTA Bylaws as are herein identified by a double star (**).<o:p></o:p>
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Section 5.  The adoption of an amendment to any provision of the New Hampshire PTA Bylaws identified by a double star shall serve automatically and without the requirement of further action by this local PTSA to amend its corresponding bylaws.  This local PTSA shall promptly incorporate such amendments in its bylaws.<o:p></o:p>
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Section 6.  Bylaws of this local PTSA shall include an article on amendments.<o:p></o:p>
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Section 7.  Bylaws of this local PTSA shall include a provision establishing a quorum.<o:p></o:p>
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Section 8.  Each officer or board member of this local PTSA shall be a member of this local PTSA.<o:p></o:p>
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Section 9.  The bylaws of this local PTSA shall prohibit voting by proxy (unless proxy voting is specified by applicable state law).<o:p></o:p>
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Section 10.  A PTSA member shall not serve as a voting member of this local PTSA’s board while serving as a paid employee of or under contract to this local PTSA.<o:p></o:p>
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Section 11.  Only members of this local PTSA who have paid dues for the current membership year may participate in the business of this local PTSA.<o:p></o:p>
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Section 12.  This local PTSA shall collect dues from its members and shall remit a portion of such dues to the New Hampshire PTSA as provided in Article VI hereof.<o:p></o:p>
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Section 13.  The members of the nominating committee for officers of this local PTSA shall be elected by the general membership, or the executive board.<o:p></o:p>
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Section 14.  This local PTSA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the New Hampshire PTA.  Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the New Hampshire PTA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA.<o:p></o:p>
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Section 15.  The charter of this local unit PTSA shall be subject to withdrawal and the status of such organization as a local PTSA shall be subject to termination, in the manner and under the circumstances provided by the bylaws of the New Hampshire PTA.<o:p></o:p>
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Section 16.  This local PTSA is obligated, upon withdrawal of its charter by the New Hampshire PTA:<o:p></o:p>
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a.                  To yield up and surrender all of its books and records and all of its assets and property to the New Hampshire PTA or to such agency as may be designated by the New Hampshire PTA or to such other local PTSA organized under the authority of the New Hampshire PTA;<o:p></o:p>
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b.                  To cease and desist from the further use of any name that implies or connotes association with the National PTA or the New Hampshire PTA or status as a constituent organization of the National PTA; and<o:p></o:p>
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c.                  To carry out promptly, under the supervision and direction of the New Hampshire PTA, all proceedings necessary or desirable for the purpose of dissolving the TRMS PTSA.<o:p></o:p>
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Section 17.  This local PTSA may dissolve and wind up its affairs in the following manner:<o:p></o:p>
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a.                  Notify the state president one month prior to the proposed action.<o:p></o:p>
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b.                  Notify all members of this local PTSA at least ten (10) days previous to the meeting of date, time, place and impending business.<o:p></o:p>
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c.                  In the absence of the president or other officers, a member shall call the meeting to order and a temporary chairman and secretary shall be elected.<o:p></o:p>
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d.                  Require a two-thirds (2/3) vote of those present and voting on the action to dissolve (a quorum being present) and only those members whose dues have been paid at least thirty (30) days prior to the meeting may vote on the motion.<o:p></o:p>
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e.                  Provide for disposition of funds of the disbanding unit as specified in Section 16a, above.<o:p></o:p>
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f.                    A unit out of membership not more than one year may be reinstated upon payment of dues.<o:p></o:p>
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<H2 style="MARGIN: 0in 0in 0pt">Article VI:  Membership and Dues<o:p></o:p></H2>
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**Section 1.  Every individual who is a member of this local PTSA is, by virtue of that fact, a member of the National PTA and of the New Hampshire PTA by which this local PTSA is chartered, and is entitled to all the benefits of such membership.<o:p></o:p>
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**Section 2.  Membership in the PTA shall be open, without discrimination, to anyone who believes in and supports the mission and purposes of National PTA.<o:p></o:p>
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**Section 3.  This local PTA shall conduct an annual enrollment of members but may admit individuals to membership at any time.<o:p></o:p>
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**Section 4.  Each member of this local PTA shall pay such annual dues to said organization as may be prescribed by the organization.  The amount of such dues shall include the portion payable to the New Hampshire PTA – the “state portion” – and the portion payable to the National PTA – the “national portion”.<o:p></o:p>
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**Section 5.  The amount of the state portion of each member’s dues shall be determined by the New Hampshire PTA.  The national portion of each member’s dues shall be one dollar seventy five cents ($1.75) per annum.<o:p></o:p>
<o:p> </o:p>
**Section 6.  The New Hampshire PTA portion of each member's dues shall be one dollar fifty cents ($1.50) per annum, which includes the cost of general liability insurance paid by NH PTA on behalf of each local unit in good standing (proviso – this provision is effective for dues paid beginning in the 2008 membership year).<o:p></o:p>
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Section 7.  Each individual member of this local PTSA shall pay annual dues of $5.00 to the organization.  The amount of such annual dues shall include the portion payable to the New Hampshire PTA and the portion payable to the National PTA. <o:p></o:p>
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**Section 8.  The state and national portions of dues paid by each member of this local PTSA shall be set aside by this local PTSA and remitted to the New Hampshire PTA through such channels and at such times as the state PTA bylaws may provide.  Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTAs in its area.<o:p></o:p>
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**Section 9.  The state and national portions of dues paid by each member of the TRMS PTSA shall be set aside by this local PTSA and remitted to the Treasurer of the New Hampshire PTA.  The first remittance shall be by December 10, and the final remittance by March 10.  Dues may be remitted at other times during the year.  Remittance shall be accompanied by a report showing the name of the PTSA, the amount of dues collected during the period covered by the report, the numbers of members covered, and the name and address of the treasurer remitting the dues. <o:p></o:p>
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**Section 10.  The New Hampshire PTA shall obtain a Blanket Liability Insurance Policy to insure units in good standing, the cost of such policy to be determined by the Board of Directors and included with the state portion of a member’s dues remitted by local units to New Hampshire PTA. This local PTSA shall also remit money to purchase officer liability insurance when it is not covered by the state PTA. The surcharge and officer liability payment will be remitted to the state PTA treasurer by December 10 and March 10.                                                                    <o:p></o:p>
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**Section 11.  An Honorary Life Membership in the New Hampshire PTA may be conferred for distinguished service with the following stipulations:<o:p></o:p>
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a.                  A fee, as determined by the Board of Directors, shall be paid to the Treasurer of the New Hampshire PTA through the state chairman for Life Memberships.<o:p></o:p>
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b.                  An Honorary Life Membership provides only state convention guest privileges upon payment of the convention registration fee.<o:p></o:p>
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c.                  An Honorary Life Member may become an active member upon payment of dues to a local unit.<o:p></o:p>
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<H2 style="MARGIN: 0in 0in 0pt">Article VII:  Officers and Their Election<o:p></o:p></H2>
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**Section 1.  Each officer shall be a member of this local PTSA.<o:p></o:p>
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Section 2.<o:p></o:p>
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a.                  The officers of this organization shall consist of a president, 1st  vice-2nd vice president (optional), a secretary, a treasurer, and an assistant treasurer (optional).<o:p></o:p>
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b.                  Officers shall be elected by ballot in the month of May.  However, if there is but one nominee for any office, election for that office may be by voice vote.<o:p></o:p>
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c.                  Officers shall assume their official duties following the close of the fiscal year on June 30 and shall serve for a term of 1 year or until their successors are elected.<o:p></o:p>
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d.                  A person shall not be eligible to serve more than two consecutive terms in the same office unless no one else steps forward for the position despite reasonable recruitment efforts.<o:p></o:p>
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Section 3.  Nominating Committee<o:p></o:p>
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a.                  There shall be a nominating committee composed of 3 members who shall be elected by this local PTSA at a regular meeting at least one month prior to the election of officers.  The committee shall elect its own chairman.<o:p></o:p>
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b.                  The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular meeting in May, at which time additional nominations may be made from the floor.<o:p></o:p>
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c.                  Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.<o:p></o:p>
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Section 4.  Vacancies<o:p></o:p>
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A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election having been given.  In case a vacancy occurs in the office of the president, the first vice-president shall serve notice of the election.<o:p></o:p>
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<H2 style="MARGIN: 0in 0in 0pt">Article VIII:  Duties of Officers<o:p></o:p></H2>
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Section 1.  The president shall:<o:p></o:p>
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a.         preside at all meetings of this organization;<o:p></o:p>
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b.         perform such other duties as may be prescribed in these bylaws or assigned by the TRMS PTSA;
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b.                  be an ex officio member of all committees except the nominating committee;<o:p></o:p>
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c.                  coordinate the work of the officers and committees of this local PTA in order that the Purposes be promoted.<o:p></o:p>
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Section 2.  The vice-president(s) shall:<o:p></o:p>
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a.                  act as aide(s) to the president; and shall,<o:p></o:p>
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b.                  1st vice-president and 2nd vice president (in their designate order) shall perform the duties of the president in the absence or inability of that officer to serve.2<o:p></o:p>
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Section 3.  The secretary shall<o:p></o:p>
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a.                  record the minutes of meetings of this organization;<o:p></o:p>
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b.                  have a current copy of the bylaws;<o:p></o:p>
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c.                  maintain a membership list when there is no separate Membership Coordinator. When there is a separate Membership Coordinator, the Membership Coordinator shall maintain the membership list and share that list with the secretary;<o:p></o:p>
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d.                  Distribute agendas, minutes and other PTSA information to members; update the PTSA website; and perform other duties as assigned. <o:p></o:p>
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Section 4.  The treasurer shall<o:p></o:p>
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a.                  have custody of all funds of this organization;<o:p></o:p>
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b.                  keep a full and accurate account of receipts and expenditures;<o:p></o:p>
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c.                  make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by this organization;<o:p></o:p>
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d.                  have checks or vouchers signed by two persons, the treasurer or assistant treasurer and one other person;<o:p></o:p>
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e.                  present a financial statement at every meeting of the TRMS PTSA and at other times when requested by the executive board;<o:p></o:p>
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f.                    make a full report at the meeting at which new officers officially assume their duties on or about July 1; <o:p></o:p>
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g.                  be responsible for the maintenance of such books of account and record as conform to the requirements of Article V, Section 14 of these bylaws;<o:p></o:p>
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h.                  have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report;<o:p></o:p>
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i.                     submit the books annually for an audit by an auditing committee selected by the executive board at least two weeks before the meeting at which new officers assume duties.<o:p></o:p>
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Section 5.        The assistant treasurer shall<o:p></o:p>
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a.                  sign checks or vouchers as needed, along with one other person<o:p></o:p>
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b.                  present financial statements at the TRMS PTSA meetings and at other <o:p></o:p>
times when requested by the executive board, when the treasurer is unable to do so.<o:p></o:p>
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c.                  become familiar with the job responsibilities of the treasurer.<o:p></o:p>
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<H2 style="MARGIN: 0in 0in 0pt">Article IX:  Executive Board<o:p></o:p></H2>
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Section 1. <o:p></o:p>
a.                  The executive board shall consist of the officer of the organization, the chairmen of standing committees, and the principal of the school or a representative appointed by him.  The chairmen of the standing committees shall be selected by the officers of the association.<o:p></o:p>
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b.                  The president may appoint a parliamentarian, subject to the approval of the officers of this local PTA.<o:p></o:p>
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**Section 2.  Each board member shall be a member of this local PTA.<o:p></o:p>
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Section 3.  The duties of the executive board shall be:<o:p></o:p>
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a.                  to transact necessary business in the intervals between local PTSA meetings and such other business as may be referred to it by the association;<o:p></o:p>
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b.                  to create standing and special committees;<o:p></o:p>
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c.

Timberlane Regional Middle School PTSA

Timberlane Middle School PTSA Agendas and Minutes