NORWALK CATHOLIC SCHOOL
PTO GENERAL MEETING
MEETING MINUTES
DATE: Wednesday, September 16, 2009
TIME: 7:00 p.m.
LOCATION: ECC Gym/Reynold’s Hall
ATTENDANCE: 23 members (attendance list available upon request)
INTRODUCTION:
WELCOME AND OPENING PRAYER
MEETING MINUTES:
*Members are expected to view the previous minutes on the NCS website and be prepared to suggest any additions or corrections at the next meeting.
*The minutes are posted on the website one week before each meeting.
*Approval of May Minutes – Kathy O. (motion) – Keri J. (second)
TREASURER’S REPORT:
*Presented by Julie G. (treasurer)
*Checking = $7,456.57
*Savings = $23,677.95 – will donate money to new playground
*Total = $31,134.52
*Five teachers have used their $50 supplies money – over ten did not use it last school year
REVIEW OF 2009-2010 BUDGET:
*This budget was approved at the last PTO meeting.
*Working hard to keep to budget this year
*Coordinators try to use only amount provided for each event
*Honey Baked Ham Sale – Christmas only – no Easter
*No Indoor Garage Sale this year
*Kalahari Night – winter event more profitable
2009-2010 ACTIVITIES UPDATE:
SPAGHETTI SUPPER
*Will be held on February 4, 2010 - ECC Gym
*Denise Stine (coordinator) – Mrs. Bonnie Shelley will assist
*Need many volunteers – make calls for donations – help with cooking, etc.
BREAKFAST OF CHAMPIONS
*Scheduled for June 2, 2010
*Need new coordinator – Penny S. no longer plan event
ENRICHMENT PROGRAMS FOR ECC/ES
*Welcome any ideas – Mrs. McLaughlin will look at new brochure for ideas
PLAYGROUND COMMITTEE UPDATES:
RACE TOWARDS A PLAYGROUND FUNDRAISER
*Held September 26, 2009
*72 tickets sold – can sell more at meeting - $25 (include meal and 3 drinks)
*Can buy a horse – name it – win for horse even if not able to attend
*Cheerleaders - babysit children
ES PLAYGROUND FENCE
*Materials already purchased – received approval – waiting for volunteer to install soon – will turn shed
*Joe Lesch offer assistance of Knights of Columbus
*Lisa H. – need volunteers for clean-up – list of volunteers made by Laura P.
OLD BUSINESS:
ORIENTATION FOLDERS
*Keep one folder per child – not one per family
*Maybe need volunteer list for next year – help make folders during summer
TEACHER RETREAT LUNCHEON
*Was held on August 21st – went well – good food – teachers/staff enjoyed this event
NEW BUSINESS:
WALK-A-THON
*Scheduled for October 14th - NCS Spirit Day
*Keri J./Monica P. (coordinators)
*Will have other activities – make into a fitness day
*Incentives - Kalahari drawing for certain donations
FALL BOOK FAIR
*Nickie S. (ES) – Katie B. (ECC)
*Week of October 26th – 30th
*Theme – “Destination Book Fair: Read Around the World”
*Fall money go to library – spring money for classroom supplies
*FCEDO may have muffins one morning for parents – get Scholastic points for this event
PASTRIES WITH PARENTS
*Stacy S. (coordinator)
*Held at ECC on October 27th – ES Pastries will be held in April
*Volunteers will be contacted soon
*Maybe cut pastries in half or get smaller ones to save money – less waste
*Drinks – cheapest at time
*Supplies – still a lot left from past events
*Maybe Shana get donations from snack/supplies list
PLAYGROUND CONCERNS/NEEDS
*ES - Open discussion - compiled a list of concerns from many parents regarding playground – use list in discussion
*Playground times have changed for 1st grade – allow younger children more room to play without older students on playground
*Would like to have at least one more monitor each day – one in charge of 1st grade
*Mr. Beal will teach playground games in class– will continue to do this at the beginning of each school year
*Need to get rid of some supplies – open Frisbees, etc. – Jesse M. will remove these items
*ECC playground – Sarah A. need volunteers for Thursdays – want 3 each day
DOUGH RAISING NIGHT
*Planned for September 30th
*Gina H. (coordinator)
*Money not go to playground this time
*Will be listed in Friday Flyer/church bulletins soon
OTHER BUSINESS:
*Information for coordinators : call everyone on volunteer list – always extend opportunity to participate – should publicize event in bulletins, Friday Flyer, etc. – stay within budget or go under
*Lisa H. suggested adding Sunny D. to Trash to Treasure – members agreed
*Adjourn meeting – Sarah A. (motion) – Kathy O. (second)
ADMINISTRATORS’ REPORTS:
*Please see attachments
NEXT MEETING:
*Wednesday, November 18, 2009
*ECC Gym/ Reynold’s Hall
Respectfully submitted,
Laura A. Phillips
NCS PTO Secretary