RULES
FACILITY REQUESTS
Once Administrators and School Board approve
facility request, an approved copy will be mailed to the organization.
1) Regular day school activities
will have first priority for all space; approved adult education programs will
have second priority; approved non-school groups will have third priority and
will be assigned space according to the order of the receipt of their
application.
2) Time of occupancy shall
terminate at
3) Application for use of school
facilities must be submitted sixty (60) days prior to the anticipated use. Early application for use is desirable. Unless paperwork is approved by the Board and
signed off by Superintendent, the event will not appear nor be planned for on
the facilities usage weekly schedule.
4) Cancellation should be made
by the organization at least forty-eight (48) hours in advance. If costs are incurred by the
5) Any activity carried on in
school facilities shall be according to the Pennsylvania Law and in conformity
with Borough ordinances and the dignity and moral standards associated with
public schools.
NO MEETING SHALL BE HELD IN A
a.
For the purpose of advancing any doctrine or theory subversive to the
State
Of
b.
For the purpose of advocating social or political violence, or which is
of a
Nature
likely to incite such violence.
6) The
7) Special room equipment, or requests for installation or movement of
furniture or equipment in conjunction with an organization’s use of a school
facility should be requested at the time the space is reserved. Such permission must be so stated on the
permit. School equipment such as projectors and public address systems and
state equipment may not be used by outside organization without the service of
school operators. Organizations
are reminded that the service of school operators is not always available. Physical education, science, business, or any
other equipment or supplies will not be used by any group except school
organizations without special consideration and approval by the Board.
1)
Using
organizations shall abide by the regulations at each facility regarding NO SMOKING. No Alcoholic beverages are to be brought or
consumed in school buildings or grounds.
Nothing shall be sold, given, exhibited, or displayed without prior
permission. Concessions and parking
rights are reserved by the
2) Organizations receiving
permission to use school facilities are responsible for the conduct of both
participants and spectators. Adequate
provisions shall be made to handle anticipated crowds. Where
auxiliary police services are required, as noted on the approved facility
request form, the requesting organization is responsible for securing and
paying fees for such services.
The Dallas Board of School Directors reserves the right to determine if
adequate steps have been taken. The
permit holder agrees to assume responsibility for all liabilities arising
incidental to the occupancy of building use, it being understood and agreed
that the public school assumes no obligations respecting the use of such
premises. It is further required that the Board of Superintendent or its
designated agent shall have the sponsoring organization furnish the Dallas
Board of Education certificates of Insurance in single limit of $500,000 bodily
injury and $50,000 property damage or its equivalent of duly authorized and
signed release of all claims to be approved by the Board of Directors. (See attached Release of all Claims.)
3) Admission charges to
activities held in school facilities shall be made only as stated by the user
upon the application.
4) No commercial use of the
5) When school cafeteria is
used, the Food Service Manager, or other designated school employee, must be
present and have general supervision of school equipment. The fee for this service must be paid by the
organization using cafeteria facilities according to established rates. The Food Service Manager shall determine the
number of cafeteria employees and designate the personnel to work, necessary
for community use of the school cafeteria.
6) When the school gymnasium,
auditorium, and/or the athletic field are used, custodian, or other designated
school employee, must be present and have general supervision of school
equipment. The fee for this service must
be paid by the organization using the auditorium or gymnasium facilities
according to established rates. The
Supervisor of Building and Grounds shall determine the number of custodial or
Grounds employees and designate the personnel to work, necessary for community
use of the school auditorium, gymnasium, and/or athletic field(s).
7) Any decorations shall be
erected in a manner that will not be destructive to school property, and the
custodian on duty shall approve such erection.
All decorations shall be removed from the building before
8) All advertising except that
incidental to programs, and all sale of merchandise, printed matter, or other
material are forbidden unless the Board of School Directors gives special
approval.
9) Any right or privilege granted
to any person, persons, or organizations to use any building or property is
personal and shall not be transferred to any other person, persons, or
organization.
10) Organizations gaining
approval to use school district facilities will limit their use of the
facilities to those areas specifically approved. Unauthorized use of areas or equipment not
specifically approved will result in the withdrawal of the organization’s
original approved application and permit to use school facilities.
11) The decision to require
police supervision and/or parking attendants shall be made by the
Superintendent, or other Board designated issuing officer.
12) Payment of any rental service
fees will be made to the
13) The Buildings and Grounds
Supervisor initially is responsible to make all decisions regarding facility
requests. If he needs to refer to
anyone, he is to contact the Superintendent or his designee as stated in the
organizational chart. Individual board
members other than the President shall not supercede
any decisions made by the Supervisor of Buildings & Grounds.
Revised 03/07