JAGUAR ATHLETICS

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Cedar Valley Middle School
Boy’s Athletics
(Effective 04-21-2006)

Dear Parents and Athletes:

** Don’t forget to sign and return the front page of this document to the 
coaches by Friday, May 29th. Parents and students must both sign! **

Welcome to Boy’s Athletics at Cedar Valley Middle School! This letter is to 
inform you of our athletic procedures and requirements. Remember, according 
to our district and school policies, being in athletics and/or on a RRISD 
sports team is NOT a right, but a privilege. You have earned this privilege, 
but must obey the following rules to maintain it.

FORMS
The following forms must be on file before an athlete will be allowed to 
practice or participate in a contest (this includes ALL students enrolled in 
athletics).

1.	Emergency Card (fill out BOTH sides completely)
2.	Physical Form, This includes the following:
a.	Physician exam (filled out by your doctor)
b.	UIL General Eligibility Rules Form (must be signed by both)
c.	Medical History (must be signed by both)
d.	Steroid Use Form (must be signed by both)
3.	Rules and Regulations Form (must be signed by athlete AND parent)
found on last page of this letter.

ATTIRE “Dress Code”
During practice and during the class period, athletes must wear DARK PURPLE 
athletic shorts and ATHLETIC T-SHIRT. Socks must be black or white. PLEASE 
LABEL ALL SHORTS AND SHIRTS WITH ATHLETE’S LAST NAME. Each athlete needs to 
have one pair of suitable running or basketball type shoes. These must be 
laced up tight to avoid possible injuries. Skateboard type shoes will not be 
allowed. Football players must also have cleats. These generally run $25-$40 
and can be purchased at sporting goods stores such as Academy, Sports 
Authority, etc. Track participants need not purchase special shoes unless 
they want to. However, sprinters and hurdlers are encouraged to wear track 
spikes.

Hair must be worn in a manner that does NOT interfere with play (no 
distracting hairstyles). Absolutely NO JEWELRY can be worn during the class 
period, practice, or contests. This is a UIL rule for athletics and no 
exceptions will be made. This includes watches, earrings, necklaces, etc.
Each athlete will be issued a locker in which he can store his personal 
property. However, we suggest that STUDENTS NOT BRING LARGE AMOUNTS OF MONEY 
OR OTHER VALUABLES (expensive shoes, watches, mp3/CD players, etc.) to the 
locker room. This should be left in their school locker or at home. The 
coaches are not responsible for items missing from lockers. Once again, it is 
very important that clothing is marked with the athlete’s last name for 
identification purposes should the property become lost or stolen.

ELIGIBILITY “No pass, no play”
Each athlete must maintain a 70 average or above in ALL subjects. Upon 
failure of ANY subject, the athlete will NOT be allowed to compete in any 
contest until the next grade-reporting period (3 weeks). At that time, the 
athlete must be passing ALL subjects to regain their eligibility. Subsequent 
failures may result in removal from athletics.

TEAMS
Those athletes selected to be on the “A” or “B” team will travel to and play 
against schools in and out of our district. These athletes will be issued 
uniforms (jerseys, pants, warm-ups, etc.) and are responsible for the care of 
this clothing. Players will be required to pay for damaged or lost clothing.

Athletes must try out for football, basketball, and track. Athletes must be 
chosen for the football team in order to enroll in athletics for the fall 
semester. Once football concludes, athletes not chosen for basketball or the 
track teams will go into the off-season program. This program consists of 
running, agility drills, weights, and other skills development techniques. 
Track meet participation will be based on times, heights, and distances of 
the athletes on an individual basis. By grade, we will take the top 6 in each 
event to the dual meets and the top 3 in each event to the quad and district 
meets.

Team selection is not necessarily permanent. Throughout the season players 
may be promoted, demoted, or removed from a team based on their performance, 
grades, and/or behavior. As coaches, we want as many participants as 
possible. Our primary objective is to build the skills that will be required 
to compete at the high school level.
There is no guaranteed playing time in middle or high school athletics. Every 
effort will be made to be as fair as possible. Playing time decisions will be 
based on practice and game effort, enthusiasm, and attitude. Skill does 
figure into the equation, but is only one element in the decision of the 
coaches.

MANAGERS
Team managers are selected by the coaches. Student managers must be of 
exceptional behavior, work hard, and maintain passing grades. Middle schools 
do not have student athletic trainers. They are reserved for high school 
only. Statistics are only kept by basketball managers (if the coach requires 
it). In addition to the above duties managers must be able to do the 
following:-Carry heavy water buckets, medical kits, and equipment tool kits. 
-Take out and pick up football dummies, cones, balls, and scrimmage vests.
- Wash out, fill up with ice and water, and roll to and from the practice 
field our water cow (this is a 4 wheeled, 40 gallon device with several hoses 
to drink from).
- Take statistics (basketball only- if required by coach).
- Attend all practices and games. Mgrs. have same requirements as players on 
absences.
- Set up the gym for basketball games and the track area for meets.
- Wash out and fill water bottles.
- Wash, sort, and fold uniforms, sweats, etc.
- Other duties the coaches deem necessary for the team.

OFF-SEASON
ALL of our programs require a tremendous amount of RUNNING. This requires 
that our athletes remain in peak physical shape. ALL ATHLETES WILL MEET THE 
REQUIREMENTS OF OUR OFF-SEASON PROGRAM. There are NO exceptions. Medical 
issues will be addressed on an individual basis. This program begins 
immediately following the conclusion of football season. All athletes not on 
the basketball team will participate in off-season. 7th grade athletes that 
choose to get out of athletics after the conclusion of football may not be 
allowed to enroll in athletics in 8th grade. This is because off-season is 
such a critical part of an athlete’s development as a football player.

INJURIES/ILLNESS
Athletics follows the same policy as P.E. when it comes to notes from 
parents. A parent note is good for three consecutive days to excuse an 
athlete from participation. However, anything beyond that requires a medical 
excuse from a doctor that specifically states what the condition is and when 
the athlete may return to full participation.

We still require ill and injured athletes to dress out, if able. We also 
encourage all players to attend practices and games, if possible so as to not 
fall behind on learning new information.

PRACTICE
Every athlete owes it to his team to attend practice and BE ON TIME. THE 
ATHLETE MUST INFORM HIS COACH IF HE IS GOING TO MISS A CONTEST (GAME). This 
should be done in person, phone, or e-mail at least 6 hours prior to the 
contest. Failure to do so may cause the athlete to be held out of an 
additional game at the coach’s discretion. Injured athletes should attend 
practice and games to observe and learn.  Coaches will stay until all 
athletes have been picked up. Please be considerate and promptly pick up your 
son by 5:15 pm after practice.

GRADING
The athlete will be graded as follows:
60%	Participation (appropriate attire, cooperation, effort, attendance of 
practice                                 and games, promptness, and RESPECT 
for the coaches AND FELLOW ATHLETES.
40%	Skill

GAMES
Athletes will receive a schedule for each sport that includes the date, 
opponent, site of contest, and game time. For each away game, he will be 
given the departure time and expected time of return to Cedar Valley. 
Remember that players are required to notify coaches at least 6 hours in 
advance if they cannot participate in a game or meet.

Our policy is that all athletes ride the bus to a contest. The exception to 
this may be certain Saturday basketball tournaments. However, parents only 
may take their child home from an athletic contest by signing them out after 
their game or by notifying us advance and in writing. Only academically 
eligible athletes and managers may ride the bus to games. Athletes that 
misbehave on the bus may be suspended from the next contest and/or face 
additional disciplinary action.

After the team returns to the school from the contest, the parent or guardian 
should pick them up promptly. The coach will stay until all athletes are 
gone. Athletes should be picked up no later than 15 minutes after arrival. 
Phones may not be available. Do NOT rely on a phone call to pick up. Please 
communicate all pickup times in advance. If an athlete is habitually late 
being picked up, he will NOT be allowed to compete in the next contest.

Game schedules will also be available at a link on our school web site:

http://teacherweb.com/TX/CedarValleyMiddleSchool/Athletics/

STANDARDS OF BEHAVIOR
Any athlete caught using tobacco, alcohol, or drugs will be suspended from 
all sports for a minimum of six weeks and may be dismissed from the team 
and/or the athletics program. They will also be placed on probation until the 
following school year. At the beginning of the next school year, the 
athlete’s actions and conduct will be reviewed to determine if the athlete 
will be allowed to return to the athletic program.

For other violations, such as lying, stealing, excessive tardies or absences, 
poor conduct or attitude, academic problems, failure to dress out properly, 
disrespect of coaches, teachers, game officials, or other athletes, other 
school rules violations, and refusal to comply with coaches expectations, the 
head coach of that sport will discipline the athlete. Disciplinary action 
will be administered according to the seriousness of the violation and at the 
coach’s discretion. Possible discipline can include: extra work assignment, 
suspension from the team for one or more games, suspension from the team for 
six weeks, and/or removal from the athletic program.

Students that fail to dress out or that cannot participate in the required 
activities may be given an alternative academic assignment and/or community 
service assignment (cleaning the school grounds). This includes ill or 
injured athletes.

We look forward to rewarding and successful seasons in all of our sports this 
year. We hope to see each of you at the games cheering these fine athletes to 
victory! Parental support is a vital component of a successful program. 
Please call and discuss any concerns you may have. We also appreciate the 
positive calls and e-mails! We are here to promote the Round Rock and McNeil 
high school athletic programs and we want to make this year an enjoyable 
experience for each of our athletes. Thank you.

Sincerely,

Harlan Holloway
Athletic Coordinator

PLEASE KEEP THIS LETTER FOR FUTURE REFERENCE.

DON’T FORGET TO SIGN RULES AND REGULATIONS FORM AND RETURN IT TO THE COACHES! 
PARENT AND ATHLETE MUST SIGN.

IT IS LOCATED ON THE FIRST PAGE OF THIS DOCUMENT.

Please read the following Sportsmanship Attachment!

Cedar Valley Middle School

SPORTSMANSHIP
Qualities and behavior that befit a sportsman.

SPORTSMAN
A person who can take a loss or defeat without complaint or a
victory without gloating and who treats his opponents with
fairness, respect, and courtesy.

At all Cedar Valley athletic events, players and spectators are expected to 
model the qualities of positive sportsmanship. These expectations include the 
following:

-	Cheer for the players with positive encouragement and comments.
-	Allow officials to call the games as they see it. Negative comments 
directed toward officials are inappropriate and may cause your team to 
receive a technical foul or cause you to be removed from school grounds. 
-	Allow the coaches to coach the students. Comments from the bleachers 
often frustrate and embarrass players on the court or field. Please save your 
coaching comments until the event has ended.

Individuals who do not model positive sportsmanship will be reminded of our 
expectations. Individuals who continue to fail to meet our expectations will 
be asked to leave the event.

Working together, we can set an example for others to follow.
_________________________________________________________________

Rules and Regulations
Acknowledgement Form

TO THE CEDAR VALLEY MIDDLE SCHOOL COACHES:

We have read and understand all of the information provided by in the Boy’s 
Athletics letter from Coach Holloway. We agree to abide by all of the rules 
and regulations of the boy’s athletic program at Cedar Valley Middle School.

Printed Name			Signature

Athlete		____________________	__________________

Parent/Guardian ____________________	__________________

Mother’s e-mail address __________________________________

Father’s e-mail address __________________________________

Date _______________

PLEASE TEAR OFF THIS FORM, SIGN AND RETURN TO THE COACHES BY FRIDAY, MAY 29TH.

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JAGUAR ATHLETICS

Athletic Policies and Rules