RRHS Swim Team Booster Club – 2009 UT Concession Stand Information
Please click on link below for the latest information/updates:
http://www.wbarmada.org/rrhs-swim/UT_concession.htm
Volunteer Coordinator:
Beth or Andy Hochhalter at dragon.mom@live.com
There are 6 home games this season: Times are subject to change
9/5 - LA Monroe
9/19 – Texas Tech
9/26 – UTEP
10/10 - Colorado
11/7 - Central Florida
11/21 – Kansas
Sign-up
Each swimmer family is expected to sign up for 4 – 6 slots this season. The
number of slots will be determined after the first game when we can gage how
much help is needed for the crowd.
You can sign up by accessing the online form at:
http://spreadsheets.google.com/ccc?key=pjiYYwgb6bATzNwaeXMA3OA&hl=en
If you have problems editing the form, please send your names, dates and
positions you want to work to Beth or Andy Hochhalter at dragon.mom@live.com
FAQ
Booth
Booth W-8 – DKR Memorial Stadium
Why do we do this?
This is the primary fundraiser for the Dragon swim team each year. Our team
earns a percentage of the profits from the booth. This money helps pay
travel costs for the team and other expenses such as the year-end banquet
and scholarships.
Information about our Booth -- W-8
We are in charge of one of the largest concession booths and we need up to
34 people working at every game! By having this many people we get chances
for breaks and allow some people to come late or leave early.
We need all swimmers and families to work at least 4 “slots”. There will be
up to 34 “slots” available for each game. A “slot” can be filled by anyone
14 years old or older. Your slots can be filled up all in one game or can
be spread out to 2, 3 or 4 games!
Remember, swimmers can sign up for slots and carpool – this is not just a
parent thing! This is a total team commitment and everyone will be expected
to participate. We do need enough parents each game to handle the money at
the 8-10 windows and to manage the cooking and bookkeeping.
How do we know what time the games are?
The game times are usually published/announced no later than the Sunday
prior
to the game. Early games – in August and September – are usually 7:30 p.m.
kickoffs. Later games are usually 2:30 p.m. kickoffs. BUT, it all depends
on what the TV networks want.
How will I know what time to arrive at the concession stand?
The Concession Stand Group Leaders arrive 5 – 6 hours prior to game time to
wipe off counters, count inventory, heat up the ovens and warmers, and start
cooking the food.
Four hours before game time workers arrive to set up the condiments, ice
down the bottled water, and assist in food preparation.
Two and a half to three hours prior to game time workers arrive to finish
with food and booth preparation. Everyone goes over who is assigned to work
where, safe food handling procedures will be reviewed, discounts tickets,
and any other special instructions before opening the booth.
Two hours before game time the gates open and our windows are opened for
sales!
Where do I park?
Check this site for information:
http://www.texassports.com/ot/football-atoz.html#p
There is a public parking garage on MLK Blvd. behind the Erwin Center –
there is a charge and it will fill up early. There are a number of state
parking garages within walking distance. Also, anywhere you would usually
park if you were coming to a football game or Erwin Center activity. If you
park in a restricted area, you could get towed.
How do I find the concession stand?
Access to Memorial Stadium in only permitted through Gate 25 at the north
end of the stadium.
You may be asked to present your drivers license for identification.
You will be searched and purses will be searched. After leaving the gate
entrance, go right and stay on the ground level. The booth is on the right
across from the Pizza Hut booth. We are booth W-8. You will enter
through the back door – up the ramp and then sign in and wash up!
What do I wear and what can I bring?
Attire: Clean, plain white t-shirt and dark shorts or pants. Closed toe
shoes such as tennis shoes. No sandals, flip-flops, etc.
Everyone will wear a red apron and a red hat while the booth is open for
business. All long hair needs to be tied back and clothes and body must be
clean (please shower before coming). Any cuts or scrapes need to be
bandaged.
Please leave personal belongings at home or car. We do not have a secured
locked area for personal items. NO BACKPACKS ALLOWED. No exceptions –
security will not allow you in the stadium.
Can my younger children come and help?
All workers must be 14 years old or older. It will be very crowded in the
booth and you will be extremely busy so any young children will not be
supervised and will not be allowed to stay.
What if I need to arrive later or leave earlier?
We need workers to arrive as assigned so that we can be prepared to sell.
If that is the only way that you can help, is by coming later, we’ll take
you. Usually we can let some workers leave after half-time. The workers
that arrived first get the option of leaving first!
How long after the game do I need to stay?
We are responsible for cleaning all equipment, sweeping and mopping the
floor, and making a final inventory. We usually start clean up after half
time, so that most workers can leave by the end of the game. The Group
Leaders often stay up to 2 hours after the game is over finished up the
inventory, checking out with the Sodexho supervisors, and turning in the
money.
Will I be able to eat at the stand?
YES! Hot dogs, sausage wraps, nachos, popcorn, and drinks for workers are
free, within a reasonable limit. Bottled Water must be purchased! Candy,
peanuts, and ice cream bars must be purchased. We must account for all food
whether sold, eaten by workers, damaged, or left over. If you do not wish
to eat the food there, you may bring in your own food, or buy from other
concession stands. However, eating is done in the back of the booth or
outside the booth only.
What if an emergency occurs the day of the game, and I cannot work?
Please call the Coordinator or a Group Leader.
Booth Mangers: Melissa Wheeler and Mindy Lewis
Volunteer Coordinators: Beth or Andy Hochhalter at dragon.mom@live.com
Having about 34 people at the stand makes it run more smoothly and
efficiently. We get breaks, and some people get to leave early. If you are
not able to work your scheduled day you must find a replacement. If this
happens, please notify the concession stand scheduler and let them know
someone else will be working for you.
Should the swimmers volunteer?
YES, YES, and YES!!! We are raising the money for their program. This is
not just a parent activity. We encourage all parents to have their swimmers
volunteers for at least 2 games. Customers often enjoy seeing younger
people working.
