RRHS Swim Team Booster Club – 2009 UT Concession Stand Information Please click on link below for the latest information/updates: http://www.wbarmada.org/rrhs-swim/UT_concession.htm Volunteer Coordinator: Beth or Andy Hochhalter at dragon.mom@live.com There are 6 home games this season: Times are subject to change 9/5 - LA Monroe 9/19 – Texas Tech 9/26 – UTEP 10/10 - Colorado 11/7 - Central Florida 11/21 – Kansas Sign-up Each swimmer family is expected to sign up for 4 – 6 slots this season. The number of slots will be determined after the first game when we can gage how much help is needed for the crowd. You can sign up by accessing the online form at: http://spreadsheets.google.com/ccc?key=pjiYYwgb6bATzNwaeXMA3OA&hl=en If you have problems editing the form, please send your names, dates and positions you want to work to Beth or Andy Hochhalter at dragon.mom@live.com FAQ Booth Booth W-8 – DKR Memorial Stadium Why do we do this? This is the primary fundraiser for the Dragon swim team each year. Our team earns a percentage of the profits from the booth. This money helps pay travel costs for the team and other expenses such as the year-end banquet and scholarships. Information about our Booth -- W-8 We are in charge of one of the largest concession booths and we need up to 34 people working at every game! By having this many people we get chances for breaks and allow some people to come late or leave early. We need all swimmers and families to work at least 4 “slots”. There will be up to 34 “slots” available for each game. A “slot” can be filled by anyone 14 years old or older. Your slots can be filled up all in one game or can be spread out to 2, 3 or 4 games! Remember, swimmers can sign up for slots and carpool – this is not just a parent thing! This is a total team commitment and everyone will be expected to participate. We do need enough parents each game to handle the money at the 8-10 windows and to manage the cooking and bookkeeping. How do we know what time the games are? The game times are usually published/announced no later than the Sunday prior to the game. Early games – in August and September – are usually 7:30 p.m. kickoffs. Later games are usually 2:30 p.m. kickoffs. BUT, it all depends on what the TV networks want. How will I know what time to arrive at the concession stand? The Concession Stand Group Leaders arrive 5 – 6 hours prior to game time to wipe off counters, count inventory, heat up the ovens and warmers, and start cooking the food. Four hours before game time workers arrive to set up the condiments, ice down the bottled water, and assist in food preparation. Two and a half to three hours prior to game time workers arrive to finish with food and booth preparation. Everyone goes over who is assigned to work where, safe food handling procedures will be reviewed, discounts tickets, and any other special instructions before opening the booth. Two hours before game time the gates open and our windows are opened for sales! Where do I park? Check this site for information: http://www.texassports.com/ot/football-atoz.html#p There is a public parking garage on MLK Blvd. behind the Erwin Center – there is a charge and it will fill up early. There are a number of state parking garages within walking distance. Also, anywhere you would usually park if you were coming to a football game or Erwin Center activity. If you park in a restricted area, you could get towed. How do I find the concession stand? Access to Memorial Stadium in only permitted through Gate 25 at the north end of the stadium. You may be asked to present your drivers license for identification. You will be searched and purses will be searched. After leaving the gate entrance, go right and stay on the ground level. The booth is on the right across from the Pizza Hut booth. We are booth W-8. You will enter through the back door – up the ramp and then sign in and wash up! What do I wear and what can I bring? Attire: Clean, plain white t-shirt and dark shorts or pants. Closed toe shoes such as tennis shoes. No sandals, flip-flops, etc. Everyone will wear a red apron and a red hat while the booth is open for business. All long hair needs to be tied back and clothes and body must be clean (please shower before coming). Any cuts or scrapes need to be bandaged. Please leave personal belongings at home or car. We do not have a secured locked area for personal items. NO BACKPACKS ALLOWED. No exceptions – security will not allow you in the stadium. Can my younger children come and help? All workers must be 14 years old or older. It will be very crowded in the booth and you will be extremely busy so any young children will not be supervised and will not be allowed to stay. What if I need to arrive later or leave earlier? We need workers to arrive as assigned so that we can be prepared to sell. If that is the only way that you can help, is by coming later, we’ll take you. Usually we can let some workers leave after half-time. The workers that arrived first get the option of leaving first! How long after the game do I need to stay? We are responsible for cleaning all equipment, sweeping and mopping the floor, and making a final inventory. We usually start clean up after half time, so that most workers can leave by the end of the game. The Group Leaders often stay up to 2 hours after the game is over finished up the inventory, checking out with the Sodexho supervisors, and turning in the money. Will I be able to eat at the stand? YES! Hot dogs, sausage wraps, nachos, popcorn, and drinks for workers are free, within a reasonable limit. Bottled Water must be purchased! Candy, peanuts, and ice cream bars must be purchased. We must account for all food whether sold, eaten by workers, damaged, or left over. If you do not wish to eat the food there, you may bring in your own food, or buy from other concession stands. However, eating is done in the back of the booth or outside the booth only. What if an emergency occurs the day of the game, and I cannot work? Please call the Coordinator or a Group Leader. Booth Mangers: Melissa Wheeler and Mindy Lewis Volunteer Coordinators: Beth or Andy Hochhalter at dragon.mom@live.com Having about 34 people at the stand makes it run more smoothly and efficiently. We get breaks, and some people get to leave early. If you are not able to work your scheduled day you must find a replacement. If this happens, please notify the concession stand scheduler and let them know someone else will be working for you. Should the swimmers volunteer? YES, YES, and YES!!! We are raising the money for their program. This is not just a parent activity. We encourage all parents to have their swimmers volunteers for at least 2 games. Customers often enjoy seeing younger people working.