St. Helen Catholic School
Parent/Student Handbook 2012-2013
Principal: Phyliss Coleman, Ed.D.
REVISED 8-17-12 (see Honor Roll, Dismissal, and Visitors Sections)
REVISED 11-12-12 (see Extended Day)
REVISED 12-4-12 (see Accommodations/Intervention Specialist)
REVISED Jan. 2013
We are pleased and proud that you have selected St. Helen Catholic School for
your child. The mission of St. Helen Catholic School is to provide a well-
rounded education emphasizing Catholic ideals of academic
excellence, personal integrity, Christian service, and enduring faith. St.
Helen Catholic School is a culturally diverse community composed of the
clergy, parishioners, parents, students, school personnel, and all who help
to fulfill the school mission. St. Helen Catholic School promotes high
academic standards within a Christ-centered, spiritual environment. Members
of the St. Helen community seek to teach Catholic values, strengthen
students in the Catholic faith, focus on the education of the whole person,
and witness to the presence of Jesus Christ in the world.
*Educate and form the total person spiritually, intellectually, personally,
socially, and physically while recognizing the dignity of each student as a
member of the Catholic educational community.
*Celebrate Catholic traditions through daily prayer, regular liturgical and
sacramental experiences, a solid program of Catholic religious studies, and
the teaching of Catholic moral standards.
*Promote traditional Catholic educational values by emphasizing high academic
standards and achievement.
Growing children in Wisdom, Age, Grace (WAG)!
St. Helen Catholic School was completed in 1997. No asbestos or material
containing asbestos was used in the construction of the building. Therefore,
it is not necessary for the campus to develop or post an asbestos management
plan. For additional information, please contact the facility manager at St.
Helen Catholic Church.
St. Helen Catholic School (SHCS) is accredited by the Texas Catholic
Conference under the auspices of the Texas Education Agency (T.E.A.). Our
school strives to provide an exemplary learning environment to educate the
body, mind, and spirit. We attempt to provide students with opportunities for
success by fostering a positive learning atmosphere, providing a supportive
atmosphere from all members of the school community, nurturing a Christ-like
community, and celebrating our Catholic traditions through a solid program of
religious studies. Curriculum is enhanced with fine arts, foreign language,
and other extra-curricular activities, as well as, offering multi-dimensional
experiences in physical education, self-esteem building activities, and
culturally diverse programs.
Core curriculum at SHCS is an Archdiocesan curriculum based on the Texas
Education Agency (TEA) essential elements as part of the Texas Essential
Knowledge Skills (TEKS). It is our philosophy and belief that our curriculum
demonstrates an excellence in academics rather than merely the essentials of
academics since our curriculum is based on national standards. Our curriculum
includes English/Language Arts (reading, grammar, phonics, spelling, creative
expression, and writing), math, science, social studies (history and
geography), fine arts, and religion. These subjects are generally taught in a
self-contained classroom setting(depending upon grade level) with
departmentalized settings for special programs, such as physical education
All available school resources shall be utilized to promote student success.
Lines of communication will be kept open to inform parents of student
progress in all areas. Concerns about a student will be addressed initially
by the classroom teacher and parent. School success can only be attained
through cooperation between parents and educators. Parents are expected to
disclose any pertinent information from private resources (diagnoses and
recommendations) that would be of specific educational value in programming
adequately for their children. If it is determined that the school's
resources cannot meet the needs of a student, or if parent(s)/guardian(s)
fail to act on the school's recommendations for remediation or diagnostic
evaluation, the principal may request withdrawal of the student or deny
admission for the following year.
SPECIAL EDUCATION REFERRALS
If a teacher is concerned about a child’s academic, behavioral, or emotional
progress and feels that testing may be needed, he/she will discuss concerns
with the Principal and meet with the Intervention Specialist as soon as
possible. We work as a team to do what is best for the child. Parents will be
expected to disclose any pertinent information that may assist us in
educating the student. In rare cases, the campus may not have the resources
necessary to help your child be successful.
ACCOMMODATIONS FOR ACADEMIC MASTERY
In many instances, accommodations can be made in the classroom for students
with special needs or for struggling students. Students who are diagnosed
with a learning difference or who are diagnosed with a special need through
the public school system, private doctors, or through special agencies may be
referred for special assistance with the Intervention Specialist after the
administration has verification of the student's recommended accommodations.
(Curricular modifications are not provided.) The number of sessions per week,
length of sessions, and goals will be determined by the Intervention
Specialist, tutor, principal, and classroom teacher after all available
information has been reviewed. Students who meet any of the following
criteria may be eligible for our special services program:
*IEPs from public, private, or local services.
*Scores below the 50th percentile in reading, language, or math on the IOWA
Test or other national achievement test.
*Failing grades on report card at the end of the quarter.
SHCS students have many opportunities for enrichment including the following:
- Accelerated Reader
- Archdiocesan Spelling Bee
- Camp Kappe School for Environmental Education (5th graders)
- Archdiocesan Science Fair
- National Junior Honor Society
- Academic Electives
- After school classes (With contract teachers)
USE OF TECHNOLOGY
Access to the technology resources of St. Helen Catholic School by its
faculty, staff, volunteers, and students is for purposes of instruction,
research, assignment completion, and school administration. Technology
resources for students may include computer hardware and software licensed to
the school. These resources are not to be used for personal or non-school
The servers, desktop PC’s, printers, and all other school technology
equipment are the property of St. Helen Catholic School. The school retains
the right to search any and all equipment at any time. Appropriate language
and etiquette are essential in using any aspect of the school's technology
program. Facebook/MySpace, or other social networking sites are not
appropriate for use at school. Students must refrain from accessing them or
access to technology may be revoked.
When a student's use of electronic communication jeopardizes the safe
environment of the school or is contrary to Gospel values, the student may be
subject to the full range of disciplinary consequences, including the
revocation of the student's technology use.
A Catholic school administrator can impose consequences for conduct involving
technology use occurring outside school that detrimentally affects the
school. Whether occurring within or outside of school, when a staff
member’s, parent’s, or volunteer’s use of electronic communication
jeopardizes the safe environment of the school, detrimentally affects the
school’s reputation, disrupts regular school communications, or is intended
to promote or advocate a certain cause, or is contrary to Gospel values, the
staff member may be discharged or the volunteer may lose his/her privileges
of volunteering at the school. The parent may be asked to withdraw their
students and relocate to another campus.
Below are the guidelines to follow when using technology:
Use of Resources
Respecting the rights and property of others is paramount. No improper access
or misuse of files, data, or information, or improper use and waste of
technology resources, such as disk space or printing supplies will be
tolerated. Students may use personal e-books, but for the sole purpose of
reading appropriate materials. If a student is discovered using a personal e-
book or other electronic equipment without permission or using it for
inappropriate measures, the technology will be collected and held in the
principal’s office for parent pick-up. A discipline referral will ensue.
Both operating systems and program applications must be approved by the
school administration and Technology Consultant and installed by the
appropriate, designated Technology staff. The illegal installation of
copyrighted software or files for use on school computers is prohibited. The
school’s Technology Consultant is to install any software on school computers
following the licensing agreement. The Technology Consultant or office staff
will secure all license agreements on file.
It is the policy of the Archdiocese of Galveston-Houston that all employees,
volunteers, and students are to abide by the federal copyright laws.
Employees, volunteers, and students who willfully disregard copyright laws
are in violation of this policy, doing so at their own risk and assuming all
Students receive Report Cards quarterly (every nine weeks). Parents are
encouraged to attend scheduled report card conferences, usually after an
early release day from 1-6:00 p.m. Report cards are to be reviewed and signed
by the parent with the classroom teacher during scheduled conference times.
A conference is scheduled for parents of students in Kindergarten where a
verbal explanation of the student's progress is provided instead of a formal
report card at the first nine-week reporting time. A formal, written report
is issued for the remaining quarters for K students.
The marking code on the Report Cards for grades 1st-8th grade is as follows:
100 - 93 A Outstanding
92 - 86 B Above Average
85 - 78 C Average
77 - 70 D Below Average
Below 70 F Failing
NA Needs Attention: Child is not able to complete goal.
T Transition: Child is in the process of learning.
Conduct Grades K - 8th
N Needs Improvement
Conduct and Study Traits
Conduct is to be marked using an E-U system. This system should also be used
to mark each subject area where there is need of improvement. All classrooms
must have classroom rules and consequences for positive and negative behavior.
• 0 – 2 referrals = E
3– 4 referrals = S
5– 6 referrals = N
7 or more referrals = U
• A student with an N or U (cumulative) in conduct may not participate
in Field Day OR a student with 7 referrals for the year may not participate
in Field Day.
• Each referral will result in lunch isolation and a “walking” recess
(the student will walk the perimeter of the pavilion during recess). This
will occur the day after the referral is taken home. Lunch isolation and
walking recess will continue if the referral is not returned with a parent
• Before or after school detention will be served after the fourth and
subsequent referrals. Detention will be from either 7:20-7:50 a.m. or 3:00-
3:30 p.m. on Thursdays. Detention will consist of copying bible passages-
students will not be able to work on homework or just sit there. Teachers
will take turns monitoring detention.
ADVANCED PLACEMENT CLASSES
AP classes are available to high performing junior high students in grades 6,
7, and 8.
AP classes are offered in Literature and Math. Students have to meet high
report card and achievement test standards to be recommended for placement.
Students will be invited to join AP classes in the beginning of the school
year. Newly enrolling students will not be placed in AP classes until they
have been monitored for a 6-9 week period. The JH teachers will make the
decision to place students in the AP classes with input from the principal.
The decision is non-revocable.
Homework assignments are given to reinforce the material taught to the
students during the day and to foster a habit of independent study. The
student is responsible for written and study assignments. Parents cooperate
by providing the necessary quiet time and a designated location for homework.
It is especially important for parents to encourage their children to put
forth their best effort and together examine assignments. Assignment/student
planner notebooks are used in grades 3-8 to record class work and homework
assignments. These notebooks encourage students to learn
responsibility and organizational skills. They are to be signed by the
parents. It is essential that parents allow students to be responsible for
their own homework assignments and consider the consequences when assignments
are not done. Grades K-2 use Peek of the Week to inform parents of upcoming
assignments, events, and projects.
Late Work Policy – Homework and Special Projects
When students do not complete an assignment in class, it is assigned for
homework. All students begin the year with a “100” as a homework grade, but
it can be lowered when homework is not submitted. Homework will be graded on
completion only. Five points will be deducted from the quarterly homework
grade in each subject area for each instance of un-submitted or missing
homework. Homework is to be submitted on time. (Students do not receive a
content grade for homework.)
For special or long-term projects, submission of work is expected on the due
date. For each day late, each individual teacher will determine the points
deducted from the final grade.
The following times reflect the average timeframe for homework at each grade
Homework Time Allotment
Grade K 15-30 minutes
Grades 1-2 30 minutes
Grades 3-4 45 minutes
Grades 5 60 minutes
Grades 6-8 90 minutes
The Honor Roll is awarded to students who maintain their academic grades in
all subject categories (including p.e. and other electives). The Highest
Honor Roll is awarded to students who maintain all A's in all academic
subjects, and all E's in conduct, p.e., music, and other electives. (For
example, for students who have all A’s in core subjects, but an S in p.e. or
conduct, they will not qualify for Highest Honor Roll. They will instead
qualify for High Honor Roll.)
The High Honor Roll is awarded to students who maintain all A's and B's in
all academic subjects with a minimum of a 93 average in all subject
categories. A student receiving an N or U conduct grade in any
class, including extracurricular and elective classes, is not eligible for
any Honor Roll.
Open, honest, and constructive communication is essential in creating a
positive school environment. Various methods of communication exist to
communicate school business with families, including school newsletters,
administrative letters, schedules, and the school website. Parents are
strongly encouraged to read and to be aware of the enclosed information from
the principal, teachers, and school/parish groups. Communications are usually
sent home on Mondays; however, please check daily for memos in your child's
folders and/or your child's backpack. If you wish to communicate a question,
problem, or concern with a teacher or staff member, you should go directly to
that person before going to the principal. If parents have a complaint about
a teacher, they must discuss the difficulty first with the teacher. Parents
or teachers may request the principal to be present at a conference.
If parents would like to schedule a conference with the principal, they are
invited to contact the school office. If parents wish to discuss their
child's progress, the conference should first be scheduled with the teacher.
Parents wishing to log a complaint against their child's teacher should FIRST
address the issue with the teacher. To voice a concern against a staff
member who does not teacher their child, parents should contact the
principal. A good rule of thumb is to always go to the source of the issue
so to avoid the "middle man" and get the problem resolved faster.
Parents wishing to inquire about the school community’s attitudes regarding
specific teachers, qualifications, programs, curricula, schedules, etc.
should schedule an appointment with the principal. Parents who seek to
promote or advocate personal causes, or question school policy and rules,
with other parent groups via the calling of “special meetings,” sending out
personal electronic communications or surveys, etc. will be asked to withdraw
their children and relocate to another campus. The appropriate means to
gather information is to schedule a meeting with the principal and request
information. Seeking to disrupt the school community by promoting a personal
agenda is disruptive to the school and, ultimately, impacts your child. Our
campus is not a public school and is not suited for all families.
Your child's progress is important to us; however, due to staff commitments,
previously scheduled conferences, professional development sessions, and
other school meetings, all appointments with administration and/or with
teachers should be requested in writing or by telephone and scheduled in
advance. Teachers will attempt to return phone calls within 24 hours of
receipt of the message. Messages left for teachers may not be retrieved by
the teachers until the close of the school day due to their schedules.
Teachers are available to discuss issues during the regular school day by
appointment only. Contact the school office to request a conference, make a
phone call to request a conference, send an email, or send a note with your
child. Please respect the personal life of all staff members and refrain from
calling a staff member at home.
Report card conferences are held twice a year with the homeroom teacher.
These conferences are meant to be positive and constructive in nature, with
the intent that of improving the child's academic progress and religious
education. Parents are strongly encouraged to attend these student-led
conferences. The conferences provide students an opportunity to
discuss their accomplishments and goals for the upcoming academic quarter.
Any student who does not maintain a 78% average or above may be placed on
academic probation for a period of time designated by the principal.
PROMOTION - RETENTION - PLACEMENT
School Board Policy Effective April 14, 2004:
"Student-to-class placement decisions are made by the administrator/principal
of the school. In the case of special needs
students, the principal may consult with the parents or guardian before
placing the student with a particular teacher who has proficiency in the area
of the student's needs. The principal reserves the right to change any
student from class to class, also according to the student's needs, if
necessary, during the course of the school year."
SHCS administration and teachers reserve the right to place any student in
the appropriate grade. In addition, if a student is placed in a grade, a
probationary period in a particular grade level will be in effect for 5
weeks, at which time a final placement decision will be made. A student is
promoted to the next grade pending satisfactory completion of the work of
the current grade. Promotion shall be based upon the student accomplishing
the required essential curriculum elements, as well as his/her progress in
social, emotional, and physical growth. Just as the principal reserves the
right to place a student, the principal also reserves the right to recommend
retaining a student who does not show developmentally appropriate social
skills for promotion to the next grade.
If a student receives a grade of below 70 for the year, the student fails the
subject. If two major subjects are failed, the child is recommended for
retention. The major subjects are Religion, Reading, English/Language Arts,
Mathematics, Science, and Social Studies. If a returning student fails one
academic subject for the year, he/she must attend summer school or tutoring
in the area failed and complete the remediation/summer school with a passing
grade. If parents of a child, recommended for retention, do not agree with
the recommendation of the teacher(s) and administrator(s), they have the
option of withdrawing their child and placing them in another educational
Central to SHCS's curricular goals, and to the mission of the school, is the
teaching of religion. The religion curriculum stresses the catechetical and
moral dimensions consistent with the developmental stages of students.
Religion is taught on a daily basis to all students regardless of religious
affiliation. Other methods of integrating religion into the curriculum
- Participation in weekly Mass for all students regardless of religious
- Participation in classroom or grade level paraliturgies.
- Regularly scheduled opportunities for Sacramental Reconciliation for
- Reflection and/or retreat for students.
- Service field trips.
All school Masses are celebrated in the Church. Students are tardy at 7:50
A.M. on Mass days (usually Friday) since Mass begins at 8:00 A.M. Students
must be in full dress uniform for Mass. Shorts are not allowed in the Church
or Chapel. Students not properly attired are in violation of the dress code.
Sacramental preparation for First Reconciliation/First Eucharist is provided
for students in second grade with parental assistance. Mandatory parent
formation/information meetings are provided by your family's home parish to
assist families in these sacraments. To be eligible, students must be
attending the day school regularly. For additional information, contact the
C.C.E. office: 281-485-5457.
Junior High students (grades 6-8) are required to attend retreats and/or days
of prayer. As part of our Religion curriculum, students are taught about
human sexuality by an Archdiocesan-approved curriculum program.
Parents are encouraged to preview this program and talk with their child's
teacher if there are any questions about the program.
In keeping with the mission of St. Helen Catholic School: "to provide a well-
rounded education emphasizing Catholic ideals of academic excellence,
personal integrity, Christian service and enduring faith", the guidelines
below must be followed:
* 6th-8th Graders must complete 10 hours of service within the school or
* Of these 10 hours, at least 5 must be performed outside of the school.
* 4th-5th Graders must complete 6 hours of service within the school or
Service hours accrued during the summer months prior to the beginning of
school will be accepted. At least one-half of the hours are due at the end of
the 1st semester. Altar serving for funerals/weddings outside the school day
will be accepted as service hours. If a student takes a financial blessing,
he cannot "double dip" by taking both the gratuity and claiming service
hours. The signature of the person supervising the work/service being done is
required. Service opportunities will be posted in The Happenings or relayed
by teachers as they arise. Service hours will be counted as a major test
grade in Religion at the end of each semester. All hours earned and verified
should be turned in to the student's Religion teacher as soon as they are
A few acceptable examples of service:
*Altar serving/choir (outside of the school day)
*St. Vincent de Paul (helping stock/organize shelves)
*Helping with the set-up/clean-up of the Dinner Dance or other school
*Helping in any aspect of a church bazaar
*Helping with Vacation Bible School
*Helping as an aide in any of the CCE classes
These student service hours are independent and in addition to the Family
Standardized tests, the IOWA Test, and the COGAT School Ability Test, adopted
by the Archdiocese of Galveston-Houston, are administered to students each
year in the Spring. The tests are a means to give teachers and the
administrator a certain amount of information regarding the educational
growth of the students. A majority of all SHCS students score in the high
average or above average range of the testing.
Other assessments include regularly scheduled classroom tests, quizzes, etc.
The teachers strive to provide a secure testing environment. They also
attempt to plan tests so that students are not overwhelmed with more than two
tests on the same day. Classroom teachers decide the “weight” of each quiz
or assessment when computing grades.
Textbooks are selected from the State of Texas Adopted Textbook List or from
other publishers with Archdiocesan approval. Textbooks are provided on a
rental basis and are distributed to students at the beginning of the school
year. Students will be fined for damages beyond the normal wear or asked to
pay full replacement cost for lost books. Supplementary material is used to
enrich and expand the curriculum.
BUCKLEY AMENDMENT - NON-CUSTODIAL PARENTS
St. Helen Catholic School abides by Buckley Amendment provisions with respect
to the rights of non-custodial parents. In the absence of a court order to
the contrary, the school will provide the non-custodial parent with
access to the academic records and to other school-related information
regarding the child. If there is a court order specifying that there is to be
no information given, it is the responsibility of the custodial parent to
provide the school with an official copy of the court order and/or copy of
the custody section of the divorce decree.
CHRISTIAN CODE OF CONDUCT
Christian behavior and respect shall be observed during any verbal and
nonverbal communication at all levels within the school community. The
following actions will be termed in violation of Christian charity and may
result in dismissal from the school:
• Public criticism of school personnel, policies, or procedures or ANY
behavior which does not promote the school in a positive manner
• Threats of any nature toward personnel or families
• Verbal/nonverbal acts of aggression including yelling, screaming,
• Public discussion/generation of rumors about students, family
matters, staff, faculty, or procedures or ANY behavior which does not promote
the school in a positive manner
• Consistent and persistent disagreement with the administration or
teacher policies. Rules are established to maintain order, provide a faith-
based religious education, and teach strong academics.
• Blatant disregard to follow and support the requirements and
expectations of all handbook policies.
We acknowledge that we are not the school for all families, and we will
exercise the right to ask families to leave when the standards for Christian
conduct are not followed.
School Board Policy dated April 13, 2000:
"St. Helen Catholic School reserves the right to enact withdrawal of any
student and/or students who they, themselves, or their parents, create
situations considered to be detrimental to the welfare and/or learning
process of the other students within the school."
Every effort shall be made to resolve situations so that the education
process can continue. Before differences become formalized grievances, both
parties shall make every effort to resolve problems through open
communication. If a parent seeks resolution of a situation relating to a
student, the following steps should be taken:
- The parents should request a conference with the teacher to check their
understanding and try to resolve the problem.
- If the matter cannot be satisfactorily resolved with the teacher, the
parent may then discuss the issue with the teacher and principal.
- After discussion with the teacher and principal, if the case is still
unresolved, the complainant may then present the grievance in accordance
with the Archdiocesan Appeals Process.
ARCHDIOCESAN APPEALS PROCESS
Although the Archdiocese endeavors to establish a harmonious Christian
atmosphere within its schools, it recognizes that misunderstandings or
differences of opinion sometimes occur. Ideally, such matters can be
resolved informally by a parent or guardian meeting with the immediate
authoritative person to discuss the matter. If, however, the matter is not
then settled to the parent or guardian's satisfaction, the parent or guardian
may institute a formal grievance.
A formal grievance must be in writing and must be received in five (5)
working days following the occurrence of the event on which the grievance is
based. Please contact the principal for a copy of the Archdiocese's current
appeals process/grievance procedure and forms for further details. Also,
please note that the current policy supersedes and replaces all previous
policies and statements regarding institution and processing of formal
grievances within Archdiocesan schools.
ADDRESSING THE SCHOOL BOARD
Persons may wish to address the St. Helen School Board at regularly held
board meetings. Persons may address the Board on an issue or policy of the
school. Grievances are handled through the Archdiocesan Grievance Procedure
discussed below. Persons who desire to address the School Board should
contact the president of the school board or the principal in writing at
least 10 days prior to the next meeting. The board president and the
principal shall decide if the issue is appropriate for consideration and at
which meeting of the Board the issue will be presented. Persons who attend a
meeting of the School Board without first having been placed on the agenda
will be allowed to address the School Board only if the president determines
there is time to hear the issue. During and following the presentation,
questions of clarification can be asked by the Board. The Board will give no
response during the board meeting. In executive session, board members
discuss the presentation and assist in formulating the response that the
board president will send in writing to the person making the presentation.
APPEALS PROCESS/GRIEVANCE POLICY
Although the Archdiocese endeavors to establish a harmonious Christian
atmosphere within its schools, it recognizes that misunderstandings or
differences of opinion sometimes occur. Ideally, such matters can be resolved
informally by a parent or guardian meeting with the immediate authoritative
person to discuss the matter. If, however, the matter is not
then settled to the parent or guardian's satisfaction, the parent or guardian
may institute a formal grievance. A formal grievance must be in writing and
must be received in five (5) working days following the occurrence of the
event on which the grievance is based. Contact the principal for a copy of
the Archdiocese's current appeals process/grievance
procedure for further details. Also, note that the current policy supersedes
and replaces all previous policies and statements regarding institution and
processing of formal grievances within Archdiocesan schools.
STATEMENT OF NON-DISCRIMINATION
No person shall be discriminated against, and no reprisals of any kind shall
be taken against any person solely because of participation in the conflict
The Catholic schools in the Archdiocese of Galveston-Houston admit all
students to the rights, privileges, programs, and activities made available
to the student body. They shall not discriminate based on race, color, age,
national, or ethnic origin in the administration of its admission, financial,
athletic, or scholarship programs. Children must meet the age
requirements as outlined by the Archdiocese. Typically, students must be five
years old by September 1 to enter Kindergarten and six years old by September
1 to enter first grade. The child's birth certificate must be
presented for proof of age. The principal reserves the right to contact any
former schools the child may have attended. It is SHCS policy that the
principal has the authority to accept or refuse admittance of any individual
as a student at this school for any reason. This decision is based on the
State and Archdiocesan policies for admittance and on all information
received from the applicant at the time the application for admittance is
made. All new students are accepted on a probationary basis. A complete
immunization record indicating that requirements are met, with a physician's
required at the time of registration. Archdiocesan policy requires that any
new student present written evidence of TB testing and the results.
All new students are required to take an entrance test and have an interview
with the principal, principal's designee, or a teacher. At the time of pre-
registration, a packet is provided to each family. This packet contains a
registration form, tuition schedules, payment plans, health record,
information sheet, etc. These papers should be filled out completely, signed,
and returned by the appropriate date. Test dates and times for new student
enrollment are announced before Catholic Schools' Week, which is held the
last week of January.
Re-enrollment for current students is not automatic. Families with
outstanding financial obligations will not be issued registration packets
until all accounts are clear. Families who consistently violate policies or
who do not promote the campus in positive communications will not be issued
SHCS considers the following priorities when setting timelines for accepting
1. Students currently enrolled in SHCS and their siblings
2. Early Childhood Center (E.C.C.)
PARISHIONER TUITION STATUS
Parishioner tuition status is offered to contributing and tithing members of
St. Helen Catholic Church, and we wish to offer this rate to as many families
as possible. Active membership in St. Helen Catholic Church is defined as a
stewardship commitment of time, talent, and treasure. A calendar year must
show a consistent stewardship contribution to qualify for the parishioner
tuition rate. In addition, qualifying parishioners must be registered for at
least six months and show active participation in service to the ministries
of St. Helen Catholic School. Parishioner tuition status is granted annually.
Tithing statements are prepared and issued by the parish, evaluated annually,
and used to determine parishioner tuition status for tuition purposes.
Parishioner tuition status is granted annually by the pastor to those
families who meet and/or exceed stewardship requirement for the school year.
One must make verifiable contributions by check or envelopes. Loose cash is
not verifiable by the Church office. Those families not meeting the
contribution requirements are classified by the higher Catholic tuition rate
for the school year. Because parishioner tuition status is evaluated every
year at registration, a change in parishioner tuition status may result in a
change in registration priority and tuition rate. All families are eligible
for sibling discounts.
REGISTRATION AND FEES
Registration is complete when the principal has approved the applicant, all
forms have been returned, and the registration, books, lab, and other fees
have been paid. All previous school records must be on file for the
registration process to be considered complete.
School Board Policy dated June 14, 2001:
"All fees, including but not limited to registration and book fees, are non-
refundable and nontransferable to any other accounts or fees due. The
principal reserves the right to refund or withhold any fees according to
his/her discretion as the particular situation warrants. If the principal
sends a letter of non-admission, funds are refunded."
RELEASE OF REPORT CARD/SCHOOL RECORDS
Students and parents need to reconcile all obligations before the end of each
nine weeks, as well as the end of the school year; i.e., discipline,
financial, make-up work, library fines, return of all library books,
textbooks, equipment and/or media materials. The report card is not issued to
parents, nor is it forwarded to another school, until all obligations are
fulfilled including, but not limited to, discipline and/or financial
obligations. Students' records are not released before all tuition, fees, and
fines owed to the school are paid in full. Parents are obligated through
their signed contracts for the fulfillment of the year's tuition. The
school's budget is based on the commitment of each child completing his/her
attendance for the entire school year.
Tuition payments can be paid annually or in 10 equal installments. St. Helen
School has partnered with FACTS Tuition Management to automatically withdraw
tuition payments according to the scheduled payment dates beginning
in July through the month of April. If the installment option is selected,
payments must be automatically withdrawn through FACTS. The accounting office
does not accept tuition payments except to clear delinquencies. To learn more
about FACTS or to sign up for tuition payments, visit their website at:
Invoices are only sent for Extended Day Drop-ins. Tuition payments not posted
by FACTS on or before the 20th of the month are assessed a $25.00 late charge
by the SHCS accounting office. Re-admission for the following school
year is not allowed for the children of families who are not current with any
obligations and fees. School records of students who have any unpaid balances
are not released. Students are placed on financial suspension if
tuition is 60 days delinquent. It is the parent's responsibility to contact
the principal and/or accounting office for acceptable payment arrangements.
Report Cards are held until accounts are current. Checks for tuition/fees
that are returned for insufficient funds are subject to a penalty charge of
$25.00. Issuance of three insufficient checks requires that all future
payments be made in cash or by money order.
New students enrolling during the current school year will pay full month
tuition if they enroll from the 1st through the 15th. If they enroll from the
16th through the end of the month, a half-month tuition payment will apply.
School Board Policy dated May 9, 2002:
"If a family's tuition and/or any fees are ten days, or more, late three
times during the school year, the family must agree to prepay the year's
balance of said tuition and/or fees. If a student's/students' family does not
agree to prepay the balance of the tuition and/or fees, the child/children
will be immediately withdrawn."
In compliance with the Texas Catholic Conference Education Department and the
State of Texas Family Code, schools of the Archdiocese of Galveston- Houston
follow compulsory attendance laws. Daily school attendance is the
only effective way to assure continued academic progress. SHCS recognizes the
following as valid reasons for an absence:
- Student illness
- Family emergency, such as death or serious illness If a student has been
absent for three days or more or is under a doctor's care, the school needs
a "Return to School" form from the doctor. Requests for homework are honored
for a 3:15 P.M. pickup only if the request is received before 9:00 A.M. on
the day of an absence. Teachers must have
time to assimilate the necessary papers due to variances in their daily
schedules. Unless a child is absent for two or more days or has a difficult
time with make up work, requests for homework for one day's absence is not
necessary. When a student is absent from school for any reason other than
illness or family emergency, parents are contacted and the consequences of
the absence discussed. The school staff is not obligated to provide special
services when a parent opts to schedule activities that warrant student's
absences on compulsory attendance days, as indicated on the school calendar.
When a student is absent, the parent/guardian is expected to call the school
office by 9:00 A.M. and send a written note upon the student's return to
School Board Policy dated May 9, 2002:
"Students are required to be in attendance. If a student has 10% or more
absences, excused or unexcused in a semester, the principal and/or the SHCS
Attendance Committee may retain the student in his/her grade for another
Camp Kappe, School for Environmental Education, is located in Plantersville,
Texas, and is designed for fifth grade students. The students, their
teachers, and chaperones learn about food chains and life cycles. They study
botany, wild-life, farm animals and gardening. Students are introduced to
environmental issues and concerns. In addition, they learn about the effects
of the environment on mankind and the effects that humans have on the
environment. Stewardship principles of God's creation is taught, which
encourages the students to protect our God-given resources and to use them
wisely. If Camp Kappe is selected as a field trip, all students will be
expected to participate in this overnight experience, and absences from camp
are unexcused; students who miss the experience are given zeroes. In order
for a student's absence from Camp Kappe to be considered excused, the
following must occur:
1. The student's doctor must call Camp Kappe personally and speak directly to
the camp director, Sr. Thomas Ann LaCour, to express his/her objections for
the student attending camp. If, after the dialogue with Sr. Thomas Ann,
the doctor believes a waiver should be given to said student, the doctor must
write a letter to the principal stating the conditions that prohibit the
student from attending Camp Kappe from said Tuesday through Friday. Once
the doctor has spoken with Sr. Thomas Ann and the school is presented with
the doctor's written letter or recommendation to waive the Camp Kappe
requirement, the principal gives the student an excused absence for four days.
2. If the principal approves the waiver, the student is given makeup work and
is required to pass a comprehensive major test. Any other absences are
considered unexcused and the student receives zeroes in the content areas.
Tardiness has a direct impact on self-discipline and the overall discipline
of the school. To ensure an orderly, disciplined environment, school begins
promptly at 7:50 A.M. on Monday through Friday. The first bell rings promptly
at 7:50 A.M. and the student is tardy if he/she is not seated in his/her
classroom at 8:00 A.M. sharp (Monday – Thursday). Students may not be in the
halls, at lockers, etc. when the bell rings. Tardies will be issued beginning
at 8:00 A.M. A student is tardy if he/she arrives after the designated time
set by the school schedule. A student who is late is required to report to
the school office before being admitted to class. Habitual tardiness
seriously affects school performance.
(On Friday, students are tardy at 7:50 A.M. due to Friday Mass. On Holy Days
of Obligation, Mass is required and tardies will be counted at 7:50 A.M.)
In addition, accreditation depends on adhering to a "Bell to Bell" schedule
and requires a specific number of minutes per day for instruction. Please be
supportive of the 7:50 A.M. daily start of school so that we may provide your
child with an exemplary education.
Tardiness is neither excused nor unexcused. Students must be in their
classroom when the bell rings. If
the student is still in the hallway, he/she is considered tardy. Parents must
walk tardy students to church on Fridays. On the fifth and subsequent tardy
in a nine-week period, a student's parents may select one of the
- One hour detention
- $10.00 administrative fee.
We encourage parents to make the decision on whether the tardy is the child's
fault or the parent's fault and choose the consequence accordingly. A parent-
principal conference may be called each nine weeks for excessive tardies of
ten or more.
Junior High Tardies
If a student is tardy during the school day, during the change of classes,
the student's homeroom teacher is responsible for tallying tardies and
assigning consequences. Parents will be notified of the consequences.
Students have very little traveling to do from class to class. Tardiness is
not necessary, nor expected.
ARRIVAL AND DISMISSAL TIMES FOR STUDENTS
Students may not arrive before 6:30 A.M. Arrivals between 6:30-7:30 A.M. must
be registered in the Extended Day program. These students meet in the library
or appropriate areas. Teachers are not on door duty until 7:30 A.M.;
therefore, please park your car and walk your child to the computer
room/library for early morning care. Students not enrolled in Extended Day
may not arrive before 7:30 A.M.
Teachers on morning duty at 7:30 A.M. direct students to their classrooms or
another appropriate, designated area. Students have seven (7) hours of
instruction daily: 7:50 a.m. until 2:50 p.m. when dismissal procedures begin.
On early dismissal days, all students are dismissed at 11:30 A. M. at the
West entrance. Students will hear 2 announcements per day, 8:00 a.m. and 2:45
p.m. to keep them abreast of school events.
CARPOOL TRAFFIC PATTERN
Arrival and dismissal will be conducted under the carport in an orderly
fashion. Four stacked lanes of cars will feed into one lane for dismissal. We
will be unloading and loading four cars at one time. Please pull as far
forward as you possibly can so that we can successfully help four cars at one
time. To avoid delays in the carpool line, please pull out of the car line
completely before putting books in the trunk of the car or helping your child
adjust their seat belt. If your child is not ready or listening to their name
being called, the carpool loaders will ask you to go around and get in line
again. For the safety of all students, all parents must follow carpool line
procedures and are not allowed to walk their child up to or into the school
building due to the moving traffic line in front of our building. After
dropping off or picking up your child from under the carport, you must exit
toward the back of the FLC building and church. (PLEASE REFER TO YOUR “BACK
TO SCHOOL PACKET” FOR A MAP OF TRAFFIC PATTERNS FOR ARRIVAL/DISMISSAL.)
Afternoon announcements are made at 2:45 p.m. for all students in
Kindergarten - 8th grade. In order to help us maintain a safe and orderly
dismissal, please schedule your business with the school between 7:30 A.M.
and 2:30 P.M or 3:15 P.M. to 4:00 P.M. If you need to pick up your child
early, you may pick up your child in the office before 2:45 p.m.
Parents/Guardians arriving after this time will interfere with regular school
dismissal. Students picked up after 2:50 p.m.
(regular dismissal time) must be picked up through the regular carpool line.
Parents and others are asked to be polite about waiting their turn in the
carpool line – PLEASE DO NOT BREAK OR “CUT” IN LINE because this does not
model Christian behavior for our students and other families.
The staff member in charge of lining up cars and sending them to
specific “pick-up stations” provides an extremely valuable service to
students and families. Because of numerous safety issues, all drivers must
attend to and follow the directions of the traffic director. Drivers must
not be on cell phones (state law) and must be attentive to the directives
provided by the traffic director. Failure to attend to the traffic
director’s guidance may result in disciplinary actions. Please remember, we
want to keep you, your child, and our staff members safe – SAFETY FIRST!
Parents will not be allowed access to the building to pick up their child
once dismissal procedures have started. These parents will be asked to wait
outside until carpool duty is completed, then may pick up their child. With
over 260 students, it is very busy in the hallways after school. For this
reason, parents and others are not allowed in the building during dismissal
to pick up their children because it disrupts the orderly flow of students
leaving the building. Your patience
and understanding is appreciated because we are watching out for the safety
All students sit according to grade level in the hallway before they are
dismissed to their rides. Please place your family's name card in the bottom
right section of your car's windshield. Students are dismissed and escorted
to the car by a teacher on duty. If you are at the front of the line, and
your child is not outside, you may be asked to pull around the circle (by the
side door) to prevent traffic congestion. Please remain in your vehicle
because you will be asked to wait outside until after carpool duty is over.
Elementary students walking or riding bikes will be crossed over to the
nearest sidewalk and require parent's written permission to walk/ride bikes.
Students will not be allowed to leave campus with anyone other than their
assigned carpool without written permission from a parent or guardian. In
order to keep calls to the school office to a minimum, carpool
changes must be of an emergency nature only. Requests for early dismissal
should be made in writing and submitted to your child's teacher in advance. A
late charge of $1 per minute will be billed to parents when students are not
picked up within the 20 minute window of time which begins with the dismissal
bell (2:50-3:15 p.m.). This late charge policy also applies to dismissal from
detention, athletic events, and after school classes. However, no 20 minute
grace period is provided for these "extra" events.
At the beginning of the school year, walker's badges will be issued only to
those students who reside near the school, who regularly walk home, and who
have parental permission to do so. Students who are walking home will be
released at 3:15 (after carpool traffic has ceased) and will be escorted to
the nearest sidewalk. All other students are to use the carpool line. All
walkers and bicycle riders must have a carpool number and alternate plans for
inclement weather days.
We respectfully request your cooperation with the teachers on duty at arrival
and dismissal times. Because safety of our students at SHCS is of utmost
concern to us, please do not use this time to engage the teachers in parent-
teacher conferences. If you need to talk with a teacher, call the office to
request a formal conference.
Additionally, all visitors entering the building will be viewed by both
exterior and interior cameras. The receptionist must allow you to enter the
building through a secured door. You will be asked to provide ID prior to
receiving a visitor's pass. All volunteers will be screen through VIRTUS
training prior to working with any of our students. Everyone must go through
the security door and check with the receptionist. NO ONE IS ALLOWED TO
ENTER THE CAMPUS OR CLASSROOMS WITHOUT FIRST GETTING A VISITOR PASS FROM THE
Students will not be released to anyone not on the approved check-out form or
EARLY RELEASE DAYS
Students who are not picked up within 20 minutes of dismissal on early
release days will be charged a $35.00 fee, plus a dollar each minute
thereafter until the child is picked up. Early release times on early
release days are usually scheduled at 11:30 a.m. Lunch will NOT be served on
early release days.
EXTENDED DAY PROGRAM
The Extended Day Program is held in the computer lab, library, science lab
and other rooms, as needed. All students attending the Extended Day Program
must be registered in and attending the Day School. Extended Day is not a
program. If parents know they will use the services of the Extended Day
Program occasionally, they must register their children. This requirement
complies with state law.
EXTENDED DAY HOURS
Extended Day hours are as follows:
- Monday through Friday 6:30 A.M. - 7:30 A.M. and 3:00 P.M. - 6:00 P.M.
- On early dismissal days: Early dismissal time until 6:00 P.M. unless
EXTENDED DAY REGISTRATION
Separate tuition rates apply for extended day. Registration for entry into
extended day is $30. If you know your child will be participating in extended
day on a regular basis, your best investment is to pay the $130 monthly
extended day fee. If you feel your child will only use extended day
infrequently, you must register for extended day and be prepared to pay the
$20 drop-in fee. The Business Office must be notified in writing when a
change is made to monthly pay or drop-in status, prior to the 10th of each
All children in the Extended Day Program must be picked up by 6:00 P.M. Staff
work hard, have families and other commitments, and want to feel confident
that their work day will be over by six o'clock. Arriving late interferes
with their family time and previous plans. Any child being picked up after
6:00 P.M. will have a $5.00 late fee charge, plus a $1.00 per minute fee
assessed. (This is non-negotiable.) Three occurrences of being five or more
minutes late will be grounds for termination of the privilege to use the
extended day service. Extended Day payments must be paid to the accounting
office. Payments are due on the 1st of each month and are considered late
after the 10th of the month. A late fee of $25.00 will be assessed after the
If your child is not enrolled in extended day and you have a late pick-up, a
$1 fee will be charged for every minute past 3:15 p.m. School begins
dismissal at 2:50 p.m. Students should be picked up between 2:50 – 3:15
p.m. For those students who remain at school beyond their regular school day
or their assigned club time (clubs usually end at 3:45 or 4:00 p.m.), a $1
per minute fee will be charged per student. This is non-negotiable.
EXTENDED DAY DISCIPLINE
Students will be under an Extended Day Discipline Management Plan that will
be based on our Day School discipline for their grade level (listed in the
next section of this handbook). The Principal will only handle the discipline
if there is an emergency or if an Extended Day Coordinator is unavailable.
The Extended Day Coordinators, therefore, have the authority to exact
consequences in accordance with the Discipline Management Plan.
SHCS uses a formative right choice discipline program that encourages self-
discipline. The intent of this program is to form responsible individuals
with values rooted in Christian precepts. The program is corrective in nature
rather than being merely punitive. It is modeled after the sacramental life
of the Church, in particular the sacrament of reconciliation. In this
sacrament, a faith-filled person acknowledges and takes responsibility for
the wrongful actions he or she has chosen, atones, and makes a sincere effort
to do better. Similarly, in the formative discipline program, a student is
challenged to acknowledge and to take responsibility for the wrong behavior,
learn from this mistake, and make amends by consistently trying to avoid this
behavior in the future.
Bullying, cyber-bullying, hazing, and harassment of any kind, including
sexual harassment, will not be tolerated at SHCS. Any incidents of this
nature that are reported will be investigated fully. Consequences will fit
the nature of the offense and may be severe, including suspension and/or
expulsion or withdrawal from the campus.
RESPECT FOR GOD
Students are encouraged to practice the Catholic-Christian faith through:
- Active participation in liturgies
- Sharing of oneself through community activities
- Reverence to God through their actions, including exhibiting reverence in
church and prayer
RESPECT FOR SELF
Each individual is a child of God. Each student's behavior reflects this self-
- Propriety in dress
- Use of proper body language, including posture and facial expressions
- Fulfillment of all student responsibilities
RESPECT FOR OTHERS
Each student, parent, teacher, staff member, and visitor are treated as a
child of God. Each student's behavior reflects this respect for othersthrough:
- Cooperation with students, parents, teachers, staff members, and visitors
- Treatment of others with kindness in word and actions, a "no bullying"
- Modulation of one's voice
- Preservation of the privacy of others
- Preservation of others' personal spaces, a "hands-off requirement"
RESPECT FOR PROPERTY
Students are expected to use facilities and materials properly through:
- Use of school property and equipment in the manner for which they were
- Preservation of all areas of the church and school campus by keeping them
clean, neat, and tidy (including, but not limited to the cafeteria,
restrooms, hallways, pavilion, chapel, church, etc.)
- Compliance with the "hands off" requirement that extends to the personal
property of others (including, but not limited to purses, lockers, backpacks,
lunches, supplies, books, zipper bags, etc.)
When a student chooses not to follow the prescribed rules, teachers assist
the student in identifying the behavior, discuss the inherent problems the
behavior causes, and focus on what the student can do to prevent a
St. Helen School has the highest expectations of appropriate behavior for its
students and believes our students should be held to a higher standard of
behavior. To facilitate an orderly and productive atmosphere, it is necessary
to provide guidelines and present responsibilities for all those involved in
achieving a positive learning environment. It is through the
combined efforts of the educational trinity: student, parent, and teacher,
that a student can become truly successful. By reviewing the guidelines for
conduct and listed responsibilities, parents and teachers can assist and
guide the student's efforts toward behavioral and academic success. Christian
principles of respect for the rights of others govern the actions
of all. Students are expected to follow all the explicit and implicit rules
of good order. An important key for developing responsibility in children is
by allowing them to experience logical and natural consequences. Teachers
communicate with parents by note, discipline form, email, or telephone call
when the student's behavior does not meet these high standards.
The parents' cooperation is encouraged, expected, and essential for effective
resolution of the child's discipline issue.
While it is the student's responsibility to care for his/her assigned locker,
all student lockers are the property of the school and we reserve the right
to inspect them at any time. Students will abide by the school's rules
regarding usage and care of the lockers. Students are advised that lockers
can be searched for just cause and without prior notice at any time. Any
item within a student's locker is the responsibility of the student.
While recognizing that students first learn appropriate behavior at home, it
is understood that parents, teachers, and students are all responsible for
creating and maintaining an environment that encourages growth and learning.
Each teacher will display a discipline plan that includes positive
recognition for appropriate behavior. Positive reinforcement plays a key role
in maintaining discipline each day and can take many forms, from verbal
praise to more tangible rewards.
Specific breaches of discipline in the classroom are under the authority of
the supervising teacher. However, all teachers have jurisdiction over all
students, in any part of the campus or church, regardless of age or grade.
Parents will be notified when their child has seriously misbehaved within the
classroom or during extracurricular/elective activities. Disciplinary notices
are issued to students who do not follow class or school rules.
Rules that may be posted in each classroom are:
1. Respect yourself and others, while taking responsibility for your actions.
2. Be prepared by bringing all required supplies and homework to class.
3. Be on time.
4. Choose your attitude.
5. Be a consistent learner.
According to the SHCS discipline plan, the following steps will be taken to
improve student behavior:
2. Sign discipline form taking responsibility for discipline choice
3. Lunch Isolation
4. Teacher contacts home or schedules parent conference
5. Visit to the Principal's office (counts as a "referral")
6. Possible before/after school detention assignment on Thursdays
7. In-school suspension (with parents paying for the substitute)
8. Out-of-school suspension (unexcused absence)
Discipline Referrals, Conduct Grades, and Other Consequences
- 0-2 referrals E on report card
- 3-4 referrals S on report card
- 5-6 referrals N on report card
- 7 or more referrals U on report card
- A student with less than 7 referrals for the year will earn Field Day in
the Spring. A student with an N or U (cumulative) in conduct may not
participate in Field Day OR a student with 7 or more referrals for the year
may not participate in Field Day. (Serious consideration will also be given
to student removal from the class field trip if discipline infractions are
- Each single referral will result in lunch isolation and a "walking" recess
(the student will walk the perimeter of the pavilion during recess). This
will occur the day after the referral is taken home. Lunch isolation
and "walking" recess will continue if the referral is not returned with a
parent signature. Continued non-return of the referral will result in a
phone call home and, possibly, another referral.
- After the 4th and subsequent referrals, before or after school detention
will be served. Detention will be from 7:20-7:50 a.m. or 3:00-3:30 p.m.
Detention will consist of copying Bible passages. Student will not be
allowed to complete homework or to merely sit without working. Teachers will
supervise the detention time.
These discipline forms or referrals notify both the student and his/her
parent of a need for improved behavior. These notices must be signed by the
parent and student, then returned to the teacher.
If a student receives two discipline forms in one day, he/she will
immediately earn lunch isolation. After four discipline notices, a student
will serve detention before/after school on Thursday. After seven notices or
referrals, a student will have to serve an in school suspension and the
family will incur the cost for the substitute. Further disciplinary
infractions could result in out-of-school suspension or withdrawal from the
A visit to the principal will result after the teacher has provided the
student an opportunity to correct his/her behavior, and the parent has been
contacted for assistance to correct the behavior. If a student does not
respond to repeated efforts by the teacher and/or parent to encourage his/her
appropriate behavior, he/she will be sent to the principal's office.
Additionally, when a major offense occurs (fighting or repeatedly bullying,
for example), a student will immediately be sent to the office without the
above-listed steps being followed.
Suspension is a serious punishment that shall be used when a student is in
serious violation of the Discipline Code (7 referrals) or commits a major
offense. Should it be necessary to suspend, both oral and written notice will
be given to the student and parents. The suspension may be either in-school
or out of school suspension. This is at the discretion of the principal.
In-school suspension means that the student will not be allowed to attend
classes with fellow students and is required to complete all regular class
work in another more secluded setting. A substitute teacher will be hired at
the parent's expense. An in-school suspension may last up to five days.
Out of school suspension requires that the student remain away from the
school under the parent's supervision. Schoolwork will be assigned and
completion required. Absences will be unexcused. Any behavior resulting in
two out-of-school suspensions may be cause for withdrawal from SHCS.
Major offenses include, but are not limited to:
1. Destruction of property, vandalism of any kind
2. Smoking or use of tobacco, alcohol or other harmful substances, or
possession of such items (See Diocesan Policy below)
5. Harassment (including sexual harassment), bullying, cyber-bullying, hazing
6. Intimidation or defiance, including bullying
7. Leaving school grounds without authorization
8. Repeated acts of incorrigible behavior (resulting in repeated discipline
9. Possession of weapons and/or other potentially dangerous items
10.Other acts of behavior unbefitting a St. Helen student
Expulsion is an extremely serious matter and, generally, every other possible
solution will have been explored with the student and his/her parents prior
to taking this action. A student's continued enrollment at the school will
be subject to his/her meeting the scholastic and behavioral standards set by
the school's administration. If any student fails to meet these standards,
and if the principal believes that continued enrollment of the student is not
the best interest of the student or the school, the principal shall so advise
the pastor. A written notification of the expulsion, stating the
circumstances and dates of the matter shall be sent to the Diocesan
Superintendent of Schools. Parents may appeal the expulsion to the School
Immediate expulsion can take place when a student:
- Participates in disruptive activities by a group, including but not
limited to gangs and consistent bullying or harassment
- Possesses, uses or delivers narcotics, dangerous drugs, harmful
substances, or alcohol on the school campus or school-sponsored activities
- Smokes or uses any tobacco product on school property or at school-
- Possesses, uses or conceals a weapon or any item construed to be a weapon
on school property or at a school-related activity (a weapon is any
instrument which might produce bodily harm or death)
- Threatens bodily injury or harm to a student/school personnel
- Assaults a student or any school personnel that results in serious physical
- Vandalizes school property or the property of others
- Commits persistent acts of incorrigible behavior
Disruptive, threatening (including bullying of others),or illegal behavior of
a parent/guardian may result in the expulsion of that student. The
authorities will be immediately notified if parents disrupt, threaten or
engage in illegal behavior, including but not limited to assaulting a student
or school personnel. Assault is a crime that occurs when one person tries to
physically harm another in a way that makes the person under attack feel
immediately threatened. Actual physical contact is not necessary; threatening
gestures or language that would alarm any reasonable person can constitute
anassault. Parents or family members using profane language targeted to a
student or another adult may face charges after a police officer has been
ARCHDIOCESAN POLICY REGARDING USE OF CONTROLLED SUBSTANCES:
"The use of illicit drugs and the unlawful possession and use of alcohol is
wrong and harmful. A student is subject to removal from class which may
result in suspension, expulsion, or referral for prosecution. This policy is
in effect whether the student is on school property or attending a school
sponsored or school-related activity on or off school property."
The following are examples:
- Chemical substance use, possession for consumption, sale or dispensing of
illegal drugs and narcotics.
- Acting under the influence of an illegal drug alcohol, narcotic,
marijuana, or a controlled substance.
- Medication misuse or over-dosage.
GUNS AND WEAPONS
We are a weapons-free, gun-free campus. Guns and other weapons are clearly a
hazard to the welfare of human beings and a safe learning environment. They
will not be permitted nor tolerated on our campus. Possession of such items
results in immediate notification of the appropriate authorities. This
disciplinary program supersedes all previous plans. By no means is it all-
inclusive. Administration and staff will exercise professional judgment and
discretion so as to address each situation fairly and consistently.
CELL PHONES/OTHER ELECTRONIC DEVICES
Cell phones are not allowed to be used at any time during the school day. A
fine of $30.00 will be imposed if a student is found with a cell phone, ipod,
camera, game machine, or other electronic device on campus. Any electronic
device that is found on or with a student at school will be confiscated. The
$30.00 fee must be paid in the presence of a parent and the
electronic device will be returned only to the parent.
It is the policy of the Archdiocese of Galveston-Houston that all students
should attend school in an environment free of gender discrimination that
encompasses freedom from sexual harassment. Sexual harassment is immoral and
reprehensible and will not be tolerated in the Catholic school. In both
obvious and subtle ways, the very possibility of sexual harassment is
destructive to individuals and to the Church/School community as a whole.
Sexual harassment is defined as unwelcome sexual advances, requests for
sexual favors, or other verbal or physical conduct of a sexual nature when:
- Submission to such conduct is made either explicitly or implicitly as a
term or condition of a student's education;
- Submission to or rejection of such conduct is used as the basis for
academic decisions affecting the student;
- Such conduct has the effect of substantially interfering with the student's
academic performance or creating an intimidating, hostile, or demeaning
educational environment; or
- Such conduct directly impacts the student's physical or mental health or
Sexual harassment includes, but is not limited to the following behaviors:
- Unwelcome sexual advances
- Physical contact, such as attempted or actual assault, unwanted touching,
including pinching or brushing against another's body; blocking normal
movements or interfering with work, study, or play because of sex;
- Verbal conduct such as sexually-oriented kidding, teasing, joking or
- Verbal abuse of sexual nature;
- Leering, whistling, sexually suggestive gestures or sounds; or
- Displaying pictures that are sexual in nature
In addition, retaliation against students who report sexual harassment or who
assist the Archdiocese of Galveston-Houston in an investigation of a sexual
harassment complaint is strictly prohibited. Acts of retaliation will result
in disciplinary action.
ACADEMIC AND BEHAVIORAL PROBATION
All newly enrolled students are automatically accepted with a status of
academic and behavioral probation for the first nine-weeks quarter. At the
end of the first quarter, the administration will send a parent letter
indicating the conclusion or extension of the probationary period. This
procedure is followed for students enrolling mid-year. A student can be put
on probation at any time during the school year for academic or behavioral
reasons. The principal reserves the right to put the student on probation or
home study or to suspend or expel as deemed appropriate to the circumstances.
The pastor will be consulted in cases of expulsion. The pastor's decision in
these cases will be final.
In as much as it is true that loopholes may be found in any code, it is the
expectation of SHCS that parents/guardians and students will use good
judgment in complying with the behavior code, dress code, and/or policies.
The finding of a loophole and the exploitation of that loophole to avoid
compliance with the spirit of the code will not be considered valid; rather,
such incidents will be treated as violations of the code. To avoid such a
misunderstanding, use the following rule: If you are not sure that it is
allowed, do not do it!
UNIFORM DRESS CODE
Parker Uniform is the exclusive supplier for uniform items. All students must
wear the required uniform from the first day of school until the close of the
school year. Notice of exceptions to this rule are sent home in advance. The
SHCS emblem must be on the left side of all shirts for the boys, the girl's
polo shirts, the school V-neck sweater and sweatshirt.
Shirttails and blouses must be tucked into pants so the belt loops are
visible. Belts must be worn on clothing that have belt loops. Belts are to be
black, dark brown, or navy blue. All buttons on blouses or shirts (except the
collar button) must be buttoned. Collar buttons must be buttoned with a tie.
Blouses or shirts are not allowed with missing buttons. Girls' emlines
must not be shorter than 2 inches above the knee for culottes, jumpers, or
Kindergarten - 3rd grade girls can wear Parker plaid culottes with a green or
yellow Parker polo shirt with emblem. Official Mass uniforms must be worn for
Friday Mass and Holy Days of Obligation. Required Mass uniforms include plaid
jumper and white blouse with navy trim and peter pan collar.
4th-8th grade girls can wear a Parker plaid skirt, with a green or yellow
polo shirt with emblem. Required Mass uniforms include plaid skirt with white
buttoned down blouse with emblem and plaid tie. Girls in 4th-8th grade must
wear the uniform vest from December 1st through February 1st on Mass days.
Privacy shorts are required to be worn under the skirt, but must not be able
to be seen. School sweatshirts may be worn on Mass days.
Effective this school year, girls in grades 4th-5th will now have the option
to wear Parker plaid culottes Monday-Thursday in lieu of the Parker plaid
skirt. If your girl prefers pockets and other conveniences of the culottes,
she may now choose this option. Please keep in mind, the stated Mass uniform
must still be worn on Fridays and all other Mass days.
Kindergarten-8th grade boys can wear Parker blue pants or shorts with a green
or yellow Parker polo shirt with emblem. Official Mass uniforms must be worn
for Friday Mass and Holy Days of Obligation. Required Mass uniforms include
Parker blue pants, white buttoned down shirt with emblem, and Parker plaid
tie. V-Neck sweater vests and pants are required on Mass days December 1st
through February 1st. School sweatshirts may be worn on Mass
days. A black, dark brown, or navy blue belt is required if pants are
designed with belt loops.
SOCKS AND SHOES:
Students may wear white or navy socks (socks MUST BE WORN 1 inch above the
ankle bone; socks must be visible above the shoes). Girls may wear white or
navy tights during winter months.
Tennis shoes must be SOLID-COLORED navy blue, black, brown, white, or gray.
No other accent colors or glitter may be present on a student's shoe. Shoes
must be non-skid soles. For safety reasons, flip-flops, open-toed, opened-
heeled, or high-top shoes are not permitted. Heels must be two (2) inches or
less. Shoes with characters or lights are not permitted. Socks must be worn 1
inch above the ankle and must be visible. Boots are not allowed.
JACKETS AND COATS:
A Parker navy blue cardigan, V-neck sweater, or sweatshirt with emblem can be
worn in the classroom. This is required for cold weather when a sweater is
needed inside the school. These Parker sweaters and sweatshirts are the only
outerwear that can be worn at Mass or inside the school building. Students
can purchase a navy polar fleece with the school emblem from Parker to wear
at Mass or inside the school building. Only these approved sweaters,
sweatshirts, and vests will be allowed in the church and school building.
Students may wear other jackets and sweaters to and from school and on the
playground, but NOT inside the school and church buildings.
P.E. UNIFORMS FOR BOYS AND GIRLS GRADES 6th-8th:
Students change into shorts and a t-shirt for p.e. class. Parker uniform gym
shorts are required for grades 6-8. Shorts must be fingertip length (approx.
4 inches above the knee.) Students may wear a St. Helen t-shirt, Parker gray
t-shirt, Christian t-shirt or solid color t-shirt. Sweatpants approved by the
coaches are allowed during cold weather. Cargo pants
and pants with large pockets are not allowed. No jewelry should be worn
during p.e. class. Not wearing appropriate shoes, socks, or dress will be a
dress code violation.
WEDNESDAY SPIRIT DAYS
Spirit Day is on Wednesday, unless it is a Holy Day or special occasion.
Spirit shirts are St. Helen Catholic School t-shirts, a Christian t-shirt,
such as one that may have a scripture on it, or a t-shirt from a high school
in the Archdiocese of Galveston-Houston. Shirts from other Catholic schools
are not allowed unless the Principal gives special permission to wear them.
During Catholic Schools Week, only St. Helen Catholic School Spirit Shirts
are allowed (no high school t-shirts) so that we promote our campus. We are
to promote St. Helen Catholic School specifically that week. Student athletes
may wear their St. Helen athletic uniform on spirit days during the
appropriate sport season. On spirit days, the appropriate skirt, culottes,
or slacks must be worn with the t-shirt.
DENIM DOLLAR DAY
As determined by the school calendar, students may choose to donate $1.00 to
the Athletic Department on Denim Dollar Day so that they can wear jean pants.
Jean skirts, capris, and jean shorts are not allowed to be worn.
Students actively participating in scouts are allowed to wear scout uniforms
on meeting days.
The way a student dresses affects the way the student behaves. To maintain an
atmosphere that is conducive to learning, we expect our students to be neat,
clean, tidy, and modest in appearance. Hairstyles for boys and girls should
meet the standards of good taste for the classroom. Boys' hair length must be
above the collar and must not cover the ears. All students' bangs must be
above the eyes. Severe haircuts and styles that are disruptive to the
learning environment are not allowed. Hair color must be of a natural color.
The teacher and/or principal will contact parents regarding their
child's hairstyle when it is not approved or is inappropriate. Students may
be sent home to remedy the situation.
Girls with pierced ears may wear a single stud, small ball earrings, or small
religious earrings. Earrings may only be worn in the ear lobe. One earring
per lobe is allowed. Boys are not allowed to wear earrings of any kind.
Body piercing and tattoos of any type are not allowed. Jewelry should be
minimal and religious in nature. Students may be asked to remove any jewelry
that might be disruptive to the learning environment. Makeup, nail polish, or
artificial nails are not allowed; however, minimal makeup in good taste is
allowed with parent and staff approval ONLY for girls in grades
6 - 8. The principal is the final authority of what is appropriate.
FREE DRESS DAYS
Free Dress days are announced in advance in The Happenings or separate
handouts sent home. These particular days are usually reserved for Spring
Picture Day or as rewards determined by the Principal. Free Dress days are
not wild, “free choice” days. Parents should use caution when allowing their
children to dress for Free Dress Days.
Expectations are as follows:
- Tank tops, t-shirts with distasteful slogan/pictures, see-through tops,
crop tops, halter tops, and mini-skirts are not allowed. Skirts are to be
only 2 inches above the knee.
- Shoes and socks must be worn (i.e., bobby socks and knee socks but not
socks below the ankle; socks must be visible above the shoe). Sandals are
acceptable only on free dress days, but must not be flip-flops and must have
- Clothes are to be in good taste. This includes no tight blouses, tight
fitting pants, spandex, spaghetti straps, etc.
DRESS CODE VIOLATIONS
Parents are responsible for student compliance with the dress code of SHCS.
Faculty members share the responsibility for enforcement. The school reserves
the right to decide whether a student's grooming is in accordance with the
school's high standards. Because the campus values tradition and high ideals,
those students in violation of the uniform and personal appearance code are
given notice of the violation. Consequences to frequent violations will be
The consequences of a violation to the dress code are as follows: 1st
offense: Written warning and/or telephone call to parent.
2nd offense: Written notice of violation will be sent home. If parent can be
reached, the parent may opt to bring the appropriate uniform and/or clothing
by 8:20 A.M., otherwise parent/student pays a $10.00 fee.
3rd and subsequent offenses: Written notice of violation will be sent home
and the parent/student pays the required $10.00 fee. Parents may be required
to pick their child up from school so that the student can change into the
appropriate uniform for school.
As Christian parents, we are responsible for the health and welfare of our
children. Please assist us in keeping a healthy environment by not sending
children to school with any symptoms of illness.
Vision, hearing, and spinal screenings are conducted each year on students
per the State of Texas Health Department requirements. Students who do not
pass the screenings are referred to their family doctor or specialist.
When the school determines that your child is ill, we expect you or a
representative to arrive within 30 minutes to one hour maximum. It is
paramount that you give us current telephone numbers as well as emergency
contactsï¿½ names and telephone numbers. If the parents cannot be reached,
then the emergency contacts will be called to pick up your child. Any child
with a temperature of 100 or above or vomiting is sent home. A student should
be fever free without the aid of medication for 24 hours before returning to
school following an illness. Students are to be kept home when they have a
cold, sore throat, temperature, eye infection, skin eruptions, swollen
glands, nausea, vomiting, or diarrhea. Any child exhibiting such symptoms is
sent home. Parents are required to notify the office if a student is ill.
Please notify the school if your child has a communicable disease. When a
child returns to school after having a communicable disease,
he/she must present himself/herself to the office with a written note from a
doctor saying he/she can be readmitted to class. Any child sent home with
lice may not return until all signs of lice are gone. The Archdiocese of
Galveston-Houston follows a nit-free policy. The school nurse aide must check
the student before he/she is allowed to return to class. A student sent home
with lice may not return to school until all signs of lice are gone,
approximately 48 hours.
If possible, all medication should be given outside of school hours. "Three
times a day" medications should be given before school, after school, and at
bedtime by parents. Only medication which is necessary for the child to
remain in school will be given during school hours. Stock medications are not
kept in the clinic. The parents are responsible for bringing all medications
for their child to the clinic and to pick up unused medicine or it will be
destroyed. If you have any health-related or medicine questions, please
contact the Clinic on campus.
Law prohibits the school faculty from administering any kind of medication to
the students without authorization. The student will need a Request for
Medication Administration form signed by the physician and parent. Please
obtain this form from the school office. The medication is to be brought to
the school nurse in the original container. Prescription medication must be
properly identified with the prescription label from a pharmacy. The school
will not be held responsible for any medication that is taken by the child.
The use of nebulizer treatments in schools for the treatment of asthma should
be done with extreme caution. Non-medical personnel should not be responsible
for the administration of the nebulizer treatment. The parent is ultimately
responsible for the care of their asthmatic child.
All fever reducers or over-the-counter pain relievers, cough drops, ointment,
vitamins, and other over the counter medications are considered medications
and may not be given to your child unless a permission slip that has been
signed by your physician and a note giving parental consent is on file. A
parent's signature alone is not sufficient for
the school to administer over-the-counter medications. Non-prescription
medications must be labeled with the child's name.
Each child entering SHCS must have received the basic series of immunizations
against whooping cough, diphtheria, typhoid, polio, measles, mumps, and all
other diseases as required by state law and Archdiocesan policy. The state
requires that all students entering public or non-public schools have at
least 5 doses of DPT, DT, and or TD vaccine, provided that at least one dose
of DPT/OPV has been received on or after the fourth birthday. For the health
and safety of the entire student body, the required documentation of
immunizations, including the doctor's signature must be on
file for a student's registration to be complete. All new students entering
the Archdiocese of Galveston-Houston school district are required to present
written evidence of T.B. testing and results. Students with incomplete
immunization records are not admitted to class until their record is current.
It is the parent's responsibility to keep their child's immunization record
SHCS abides by the Child Abuse Prevention, Adoption, and Family Services Act.
This law mandates that all cases of suspected abuse and/or neglect are
reported to Child Protective Services.
FIRST FRIDAY BREAKFAST CLUB
It has been a tradition that all students receive a breakfast snack and milk
in the school as the First Friday Breakfast Club. The students receive this
breakfast after the First Friday Mass each month.
HOT LUNCH PROGRAM
The school provides a nutritious hot lunch every day. The Cafeteria Manager
and her staff cook meals on Mondays, Tuesdays, and Thursdays. The school has
contracts with local restaurants for Wednesdays and Fridays. Students may
not bring glass containers or any carbonated beverages. If you choose not to
participate in the school's lunch program, please provide your child a
nutritious meal for lunch. If a student forgets his/her lunch, the school
will immediately provide a sack lunch to your child and a lunch voucher will
be sent home for payment. Once a lunch is handed to your child,
parents are obligated to pay the voucher. Lunch menus are sent home monthly
with the student. Lunches are ordered and paid in advance by the
predetermined deadline. Late orders are not accepted. Refunds cannot be given
items are ordered and purchased in advance. If a student is absent for a
minimum of five days and misses at least five days of hot lunch, a credit is
issued; however, a request must be made in writing. Each student in the
family must turn in an order form to the classroom teacher with the exact
change or separate checks. For accounting purposes, please do not add other
funds into lunch checks. Because of separate accounts, checks should be
separate from other purchases, such as book orders, t-shirts, etc.
After obtaining a visitor's pass, parents are welcome to have lunch with
their child. Siblings are welcome to come to lunch as long as their parent
is not volunteering in some capacity. Please support our Hot Lunch program or
bring a lunch from home to share with your child. If you wish to bring fast
food to your child, please do so on Wednesday or Friday. The school contracts
with outside vendors on these days.
Hot lunches will not be available until Monday, August 24. Until that day,
parents will need to provide their children with sack lunches. Also, the
campus has enacted a new policy this year regarding the delivery of sack
lunches to students. Often, students forget their sack lunches at home and a
parent must deliver lunch to them and leave it in the school office. If
students do not bring a lunch with them to school, unfortunately, there is no
guarantee that we will have the personnel available to deliver the lunch to
them in their classrooms. (We have only a small office crew, and we can get
very busy during the day.) Please be prepared to receive a lunch voucher if
your child forgets his/her lunch at home. Our recommendation would be to keep
it simple and allow your child to purchase a lunch at school that day-it will
save you a trip, also!
CHANGE OF ADDRESS OR PHONE NUMBER
Please immediately notify the school in writing when there is a change of
address and/or a change in telephone numbers (home, cell, or business). It is
important to keep this information current for the student's safety in case
Each school year a Student Directory is published. Parents must contact the
office if they choose not to have their phone numbers and address listed.
Please do not call the school to request any phone numbers or addresses for
any SHCS family or employee.
SHCS will not accept delivery of restaurant food, flowers, balloons, etc. for
Lock Down Drills
We have periodic lock down drills or other crisis management drills to ensure
safe and orderly procedures in case of a crisis.
Fire drills are held in accordance with the Pearland Fire Department
regulations. These drills are worked out with the faculty and the Fire
Department to ensure safe and orderly evacuation and precautionary measures.
Tornado drills are also held periodically.
In case of severe or dangerous weather conditions, SHCS will follow Pearland
Independent School District closings. Parents should listen to local news
stations for any school closings.
Field Day events incorporate team-building skills for all students. All
students who have earned the right to do so, participate in this fun-filled
day. Because safety is the utmost concern of all students and due to the
physical activities of Field Day events, we ask parents not to bring younger
siblings. Volunteers are welcome to work the concession stand. Students must
have appropriate behavior during the school year (less than 7 discipline
referrals) to participate in Field Day.
Field trips are taken to enrich the instructional program by taking advantage
of the educational resources of the community and supplement classroom work.
No student has an absolute right to a field trip; excessive
disciplinary referrals may result in a child losing his/her right to a field
trip. A child who is not allowed by the school to attend the field trip must
attend school that day; supervision will be provided by a substitute teacher
and parents must pay the necessary fee for the substitute teacher. Parents
will be requested to sign a field trip permission slip to indicate their
willingness for their child to participate in class trips (forms will be sent
home prior to the trip). According to state law, children are not allowed to
attend a field trip without the completed field trip permission form from the
parents or guardians. No exceptions will be made. Permission cannot be given
over the telephone. Some field trips may
require payment of an additional fee. Financial restraints should not keep a
child from attending a field trip and should be discussed with the
administration. Teachers shall coordinate field trip plans and arrange for
additional parent chaperones. Student attire will be specified for each trip.
Parents/Chaperones who participate on field trips must have attended a Virtus
Workshop and have a current Criminal History Check on file. The school
accepts no liability or responsibility for accidents or events that may occur
during the course of the field trip, including transporting of student to and
from the event.
To provide a quality Catholic education for children, the school must have
the necessary funds to provide the best-qualified teachers possible, as well
as current technology and textbooks. Tuition does not cover the cost per
pupil to educate our students. SHCS respectfully requests positive parental
participation in required school fundraising activities and in serving the
school. The school holds fundraisers such as: magazine drive and the Dinner-
Dance. Parents are expected to contribute by buying, selling, or contributing
at least $250.00 net for one child or $350.00 net per family
per school year. One half of this net obligation is due on or before December
31 and the other one half is due on or before April 15. Parents may opt to a
buy out. Since St. Helen Catholic Church has been generous in investing in
our school, we ask that prior to April 15, each family buy or sell $50.00 of
raffle tickets per family for the St. Helen Bazaar in June.
This is not in addition to the tickets the parish mails each family. This
$50.00 does not count towards the fundraising obligation.
FAMILY SERVICE REQUIREMENT
Each family must complete 25 mandatory service hours within the given school
year or must pay the equivalent of $7.00 per service hour that they are
unable to complete. Service hours must be completed by April 15th.
HOME AND SCHOOL ASSOCIATION
When a student's registration is accepted, parents become members of the Home
and School Association (HSA). This organization consists of parents,
teachers, clergy, and any parishioners interested in SHCS and the enhancement
of our students' potential. We encourage all parents to become active
participants in the HSA to provide the necessary link between home and school.
CO- AND EXTRA-CURRICULAR ACTIVITIES
Athletics and Athletic Booster Clubs Students in the upper grades may choose
to participate in our athletic
programs, where a variety of sports are optional. If students choose to
participate, parent permission and a health exam are required. Transportation
to competitive events is not provided by SHCS. Students will participate in
after-school practices approximately two times per week, in addition to game
days one time per week (usually).
At this level, students are taught proper game skills and team-building
skills. The goal of athletics in the middle school is not to "showcase"
extraordinary athletes, but to allow all students an opportunity to play
sports and participate. More competitive athletic competitions are expected
at the high school level.
We encourage parents to support their children in both their academic,
spiritual, and athletic endeavors. Athletic booster clubs are volunteer
parent organizations established to support students in athletic programs.
Typically, booster clubs raise funds for student athletes and the school.
Middle school booster club funds are managed differently from high school
booster club funds. If any booster clubs are established at SHCS, all booster
club funds will be deposited into a school account and managed by the
principal. While booster club parents are encouraged to make suggestions
regarding the expenditure of these funds, the discretion for spending relies
totally with the school principal. Booster parents are expected to model the
highest ideals of the Christian Code of Conduct.
Generally, beginning in grade 3, students have an option to join and
participate in several academic competitions. For the elementary students,
they may have the choice of Geography Bee, Geography Club, Spelling Bee, and
Elementary Robotics (depending upon sponsorship). Students in grades 5-8
have more rigorous competitions, which may include Quiz Bowl and
Speech/Debate activities. All activities are optional and may necessitate an
additional participation fee. Transportation will not be provided for
Saturday or after-school practices and/or events. Science Fair projects are
also required in some grades, encouraged in others.
No child is to be left in an unattended car. Children are unsafe left in a
parked car that is running. Park your car in designated spaces, not under the
carport. When it is raining, you may drive under the patio to pick up or drop
off students. Unattended cars are a serious safety concern.
Classroom parties are allowed for All Saints' Day, Christmas, Valentine's
Day, and the year end party. The Principal will announce any other parties in
To ensure that all students are treated special and fairly, individual
parties are not held at the school. Instead, all students participate in a
Birthday Club party held monthly with the Principal during his/her birthday
month. July and August birthdays are celebrated in late August and May and
June birthdays are celebrated in May. The guests of honor are seated with the
Principal at a specially decorated table in the Family Life Center.
Celebrants receive pizza, a cupcake with a candle, ice cream, a drink, and a
special remembrance. All other individual parties for students must be
conducted off campus. Snacks, favors, gifts, will not be distributed. If a
child is absent on the date of the Birthday Club celebration, the child may
join the next monthly celebration.
Party invitations may not be given out at school unless all students in the
class or all students of the same gender in the class are included. If that
is impossible, then invitations must be mailed or distributed off campus.
This includes not handing out invitations before or after school when
everyone is not invited. It may be impossible to include all classmates in
outside parties. Christian behavior and proper etiquette, as well as good
manners require that those hosting or attending the party refrain from
discussing those parties at school. Not only is it hurtful to those who were
not included, it is considered un-Christian and ill-mannered.
The Room Parents are volunteers whose duties are to assist the Principal,
teachers, and students in various ways. Please contact the classroom teacher
to volunteer as a Room Parent. Virtus training must be completed prior to
Individual school pictures are taken in the fall. Mass uniforms are required
for fall individual yearbook pictures. Christmas pictures are also offered to
students who desire to take them. Students have a free dress day (school
uniform may be worn) for spring pictures.
TELEPHONE USE AND MESSAGES
Students may not use the school's telephones unless it is an emergency.
Forgetting one's homework, P.E. uniform, lunch, etc., is not considered an
emergency. Students and parents must arrange after school rides ahead of
time. The office staff is available to serve you in an emergency, but is not
responsible for non-emergency messages. Unless it is an emergency, please
limit your requests for messages to be delivered to your child.
When a student transfers to another school, the parents should notify the
front office. All textbooks are returned to the teacher. If fines or fees are
not due, transcripts and other school records are sent to the child's new
school by post office mail, as requested by the new school. Records are
released to the new school's registrar after all previously required SHCS
tuition and fees are paid. Parents wishing to view student records must
submit a written request twenty- four hours in advance so that time is
allotted to prepare the records for your viewing.
To insure the safety of all children, staff, visitors, and volunteers of
SHCS, all visitors must sign the logbook at the Receptionist's desk. A
visitor's pass must be worn at all times while on campus. The staff has been
instructed to send anyone without a visitor's pass to the Receptionist's
office to obtain a pass. This is a safety issue that must be observed for the
sake of our students and staff. Security cameras are also in use at every
entry/exit and in the hallways to monitor for safety.
We strive to minimize classroom distractions and to increase attentiveness of
the child towards a positive, child-centered learning environment. All
requests for classroom visits must be arranged with the principal and
are not permitted in the classrooms during visits. Visitors should refrain
from conversation with the teacher or students. Visits will be restricted to
days that will not interfere with regular classroom instruction or
assessments and will not exceed 30 minutes. Frequent, repeated visits will
not be allowed due to the interruptions they cause.
All junior high students (6th - 8th graders) have a 10-hour required yearly
service hour commitment. Parents also are requested to volunteer. This can be
done easily in a variety of ways, such as assisting in the office,
classrooms, cafeteria, library, etc. Another way to serve is to volunteer on
committees. This includes, but is not limited to, the Dinner-Dance Committee
and its subcommittees, Home and School Committees, Board of Education
Committees, and making phone calls or assisting from your home.
Other ways of volunteering are to chaperone field trips or work at the church
bazaar. Anyone in the family, including students, siblings, grandparents,
aunts, and uncles may assist in earning the family's hours. Please contact
the front office or our volunteer parent coordinator to volunteer service to
your child's school. All SHCS volunteers must sign the Volunteer Handbook
Acknowledgment sheet, pass a criminal background check, and attend VIRTUS
Volunteers may not take younger siblings along on field trips or other school
sponsored activities. Due to liability and supervision concerns, siblings are
never allowed to accompany a parent who is volunteering service
to the school. All SHCS volunteers are expected to be dressed appropriately.
No shorts are allowed, unless you are working in the garden, landscaping, or
helping at P.E. classes. Volunteers are expected to have the same standard
dress code as teachers and staff.
Volunteering does not include walking your child to class or trying to get a
chance to speak with the teacher prior to class starting. Teachers are all
on duty at 7:30 a.m. and are not able to meet with you. We would like to
maintain open communication with all parents and families, so please call in
advance to request a parent meeting. Parents
are discouraged from interrupting classes or walking the building to observe
their child, clean lockers, find lost supplies, etc. because of the possible
disruptions caused. If you would like to visit your child’s classroom,
please schedule an appropriate time with your child’s teacher.
School Board Policy, dated June 2002:
"All new volunteers must attend a volunteer orientation session, sign an
ethics policy and confidentiality agreement, and pass a criminal background
check. All returning volunteers must sign an ethics policy and
confidentiality agreement at the beginning of each school year. If a
volunteer returns after a year or more break in his/her service, he/she must
repeat the initial requirements as a new volunteer. SHCS would appreciate
each volunteer paying for his/her own criminal background check. In return,
SHCS will be happy to provide the necessary form for tax deduction."
USE OF FACILITIES - PARISH MINISTRIES AND THE EDUCATIONAL BUILDING
SHCS is an integral part of St. Helen parish ministries. However, we are not
the only ministry that uses the school building. Currently, C.C.E and the
youth group are the ministries that share this facility with the Catholic
School. Students and teachers are encouraged to keep rooms neat and clean for
others to use during the evening hours or on the weekend.
If the need arises for an outside group to use the school facility after
school hours, permission must be obtained from the principal and/or the
Church’s facility manager in advance. Due to the frequent after-school and
evening use of the campus, it is very unusual for outside groups to be able
to access the campus during these times.
ST. HELEN CATHOLIC SCHOOL HANDBOOK AND POLICIES
Communities are successful to the degree to which the members are
knowledgeable and are in accordance with the rules, regulations, and policies
that govern them. Parents assist and support the teachers and administration
in the implementation and enforcement of the student code of conduct, school
policies, and regulations. It is expected that families abide by the
policies, procedures, and regulations set forth in this handbook. The school
and/or the principal retain the right to amend this handbook at any time.
Parents and students are expected to sign the Handbook Acknowledgement Form.
If you have any questions about the contents of this handbook, please contact
the front office of the school at 281-485-2845.
A copy of the current school year calendar may be found at the school's
website: www.sthelenchurch.org, then click on www.sthelencatholicschool.org
and look for the 2012-2013 link/tab.
(you may print this and return only the form below to the campus)
The school and/or the principal retain the right to amend the school handbook
at any time. Parents will be given prompt notification via the website if
changes are made.
Please view our school handbook online at www.sthelenchurch.org, click
on “St. Helen Catholic School,” and then click on Family Handbook. If you
want to request a paper copy of the handbook, please contact the front
office. Please sign, date, and return this acknowledgement form to your
child’s teacher. Your signature and that of your child/children indicate that
you have read the online version or a hard copy version of the school
handbook. It also means that you have discussed with your child/children the
appropriate items from the handbook, and that you and your child/children
agree to abide by the school procedures, regulations and policies discussed
in this handbook. Ignorance of the policies is not an excuse for not
Thank you for your cooperation.
We have read and discussed the St. Helen School Handbook. We agree to follow
the school procedures, regulations, and policies covered in this handbook.
Parent or Guardian Signature Date
Student Signature Date
Student Signature Date
Student Signature Date