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Athletic Policies II
- Uniform Policy
- VIRTUS Training/Background Check Policies
- Volunteer Policy
- Policy Origination
- Revision History
- Athletic Director Duties
- Coach's Duties
- Parents' Duties
- Athlete Duties
Uniform Policy The Athletic Department provides uniforms to our athletes for use during the
athletic season. We expect that uniforms be cared for and returned in the
same excellent condition they were in when passed out. Parents are asked to
follow the printed directions for the careful laundering of the uniforms and
to return them after each athletic season. Parents are expected to pay the
replacement cost for uniforms that are lost or damaged by our athletes.
The athletic director will issue bills for unreturned uniforms beginning two
weeks after a team's final event. In the event that a uniform is neither
returned nor paid for, the athletic director may declare an athlete
ineligible for the next athletic season until the uniform or payment is
received.
VIRTUS Training/Background Check Policies The athletic department complies with school and Archdiocese policy requiring
all adult volunteers who have student contact to perform VIRTUS training;
this training educates volunteers about student safety. All adult volunteers
with student contact must perform VIRTUS training prior to serving in their
volunteer capacity. It's not within the Principal's or Athletic Director's
authority to waive this requirement.
The requirement for a BCA Criminal Background Check remains in place for all
adult volunteers who will have student contact. It's not within the
Principal's or Athletic Director's authority to waive this requirement. The
confidential results of BCA Criminal Background Checks are viewed only by
Saint Ambrose's Pastor and the School Principal.
Volunteer Policy Saint Ambrose of Woodbury is a community that thrives on the personal energy
and commitment of volunteers. Parents, alumni, and students are encouraged
to volunteer in the service of our community by working at tournaments and
playoffs, and the athletic director or a volunteer will contact parents by
phone throughout the year to solicit help. Since our community is comprised
of generous and energetic people, the department has faith that volunteers
will be forthcoming without making volunteer hours mandatory.
Policy Origination During the first three years of school the athletic department operated
without bylaws or printed policies. The school principal and athletic
director recognized the value of establishing these policies so that parents,
athletes, and coaches could better understand the principles and processes
that govern the extracurricular athletic program. To ensure that these
policies accurately reflect the values of Saint Ambrose of Woodbury's
parents, the athletic director convened a committee of involved parents to
guide the writing process. Membership on the Athletic Policy Committee is a
voluntary service to our community, and it is open to more parents who are
interested in joining the group. Upon submission of these policies, the
school principal and church pastor examined them and confirmed that they are
suitable for adoption by our school.
Revision History This document was pronounced finished and submitted for consideration to the
school principal and church pastor on August 1, 2003.
Changes to the Financial Policies were made July 30, 2004. These changes
reflect a request from the parish business office to modify our procedures
for paying coaches.
The Team Creation Policy was amended in December 2004 to move the minimum
number of players needed to create a basketball team to nine players.
Experience demonstrated that smaller teams are not practical given our
students commitment to other school and community events.
The Study Hall Policy was written April 27, 2005 and inserted into this
document beginning in September 2005.
Athletic Director Duties AD will organize teams, collect fees, monitor the athletic budget, and work
with the CAA to place our teams in appropriate leagues.
AD will recruit coaches for each team and train them regarding Saint Ambrose
of Woodburys athletic policies.
AD will purchase equipment and uniforms for the teams and or authorize
reimbursement payments to coaches or parents who purchase items for the
program.
AD will work with school principal, maintenance staff, and coaches to
consistently ensure the safest possible environment for games and practices.
AD will recruit volunteers to staff special events and the concession stand.
AD will treat every parent, athlete, and coach with consistent personal
respect.
AD will be available to parents as needed to address concerns arising in the
athletic program.
AD will systematically communicate policies, schedules, and other information
to parents and athletes.
AD will apply the team creation guidelines to determine the makeup of the
school's teams. In the event that unexpected circumstances complicate this
process, the AD will arrange teams that are fair and consistent with the
philosophies of the TEAM CREATION POLICY.
AD will coordinate the process of handing out, collecting, sorting, and
delivering Medical Information Data Sheets to coaches for inclusion in each
team's first aid kit.
The athletic director, or a volunteer, will hand out and collect uniforms for
each athletic season.
Coach's Duties Coaches will perform VIRTUS Training, the mandatory child-safety training
program mandated by the Archdiocese and Saint Ambrose of Woodbury for all
school employees and volunteers.
Coaches will plan practices and communicate the schedule to the AD so that
announcements can be made and websites can be updated.
Coaches will teach the basic skills and strategies of their sport.
Coaches will treat every athlete, parent, and referee/umpire with consistent
personal respect.
Coaches will track attendance at practices and games.
Coaches will work to consistently ensure the safest possible environment and
practices for our teams.
Coaches will adhere to the Athletic Policies of Saint Ambrose of Woodbury
especially where they address the issue of playing time.
Coaches will practice good sportsmanship and model it for their teams.
Coaches will work to ensure that players practice good sportsmanship.
Coaches will address school and parent concerns with patience and self-
control.
Coaches are never responsible for transporting athletes other than their own
children to/from away games and should refuse ride requests if possible.
This policy protects the coach from liability arising from traffic mishaps.
This policy also discourages the perception that the school handles
transportation to/from athletic events.
Coaches must remain present to supervise athletes after games and practices
until every player on their team has been picked up. Only when every athlete
has been picked up may a coach leave.
Coaches, like all employees of Saint Ambrose of Woodbury, are subject to
criminal background checks as a condition of employment.
Coaches will keep the first aid kit and Medical Information Data Sheets
present at every team event in case an emergency situation occurs.
Coaches will return Medical Information Data Sheets to the AD after an
athletic season so the sheets remain available to subsequent coaches.
Coaches will visit the AD or school nurse as needed to ensure that the first
aide kit is replenished with supplies throughout the season.
Parents' Duties Parents will adhere to the Athletic Policies of Saint Ambrose of Woodbury.
Parents will register their athletes and pay the athletic fees during
enrollment periods for each season.
Parents for whom payment of athletic fees presents a difficulty may contact
the Athletic Director or Principal directly to request a waiver of athletic
fees.
Parents should be available to work occasionally at tournament events or
other athletic fundraisers if their schedules allow for it.
Parents accept the responsibility of transporting students to and from
athletic events that occur at Saint Ambrose of Woodbury or elsewhere. The
school never accepts responsibility for student transportation.
Parents should recognize that our athletes will likely need help managing
their time to see that homework is always addressed.
Parents who agree to carpool arrangements do so outside of school and at
their own risk. The school never accepts responsibility for student
transportation.
Parents will treat every coach, athlete, referee, and other parents with
consistent personal respect and model healthy sportsmanship for their athlete.
Parents will communicate concerns and issues with coaches directly and do so
with patience and self-control. (In general, communicating concerns and
issues should be avoided immediately after games while feelings are running
high. At the same time, the department recommends that issues be addressed
in a timely enough manner that they do not drag out and linger over an entire
season. Whenever possible issues and concerns should be addressed when all
parties have had a chance to calm down and outside the presence of the
athletes.)
Parents will work to ensure that athletes attend every practice and game.
Should an exception be necessary, parents and/or athletes should contact the
coach in advance to explain the absence.
Athlete Duties Athletes will adhere to the Athletic Policies of Saint Ambrose of Woodbury.
Athletes will accept coaching and stay positive during athletic seasons.
Athletes will attend every team event unless ill. Should a family event or
other commitment interfere, athletes will contact the coach and explain their
absence in advance.
Athletes will treat every other player, coach, parent, referee, and fan with
consistent personal respect and behave responsibly at practices, home games,
away games, tournaments, and end of season parties.
Athletes must accept responsibility for regularly checking the website to
check practice and game schedules.
Athletes must accept responsibility for staying current with their school and
homework. Athletes must learn to manage both school and sports.
Athletes must listen to end of the day announcements or visit the Athletic
Director during the school day to learn about scheduled games and practices.
Athletes must return their uniform in excellent condition following the
season.
Athletes must play hard, have fun, and be supportive teammates.
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